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How May the Company Secretary Add Value to the Governance Framework of a Listed Company?

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Submitted By HuiLeiW
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The roles of company secretary has been transformed from the traditional role of preparing the minutes of meeting to a more proactive and strategic role. They are consulted by the boards on procedural and regulatory requirements and sometimes they are required to provide induction to new directors, assistance to chairperson in determine annual board plan and administration of other strategic issues. Based on above statement prove that there is an increasing recognition of the need to elevate the position and function of company secretaries to allow them take on a stronger role in promoting governance within companies. (Corporate Governance Blueprint 2011 Pg 67) The position of company secretary will enable them to have a holistic view of the governance framework which results that tasked with responsibility of ensuring the framework and any supporting policies and procedures are clearly documented. E.g. requirements of formal documentation under the Code such as schedule of matters reserved for the Board is in place. (Deloitte: The Changing Role of the Company Secretary Focus on Governance, http://www2.deloitte.com/ie/en/pages/legal/articles/changing-role-secretary.html) Besides that, company secretary shall play a leading role in good governance by helping the Board and the committee function effectively and in accordance with the Term of Reference and Best Practice. E.g. supports which beyond scheduling meetings to proactively managing the agenda and ensuring the presentation of high quality updated information in advance of meetings. The up-to-date information will enables the directors to be fully contributed in board discussions and debate and enhancing capability of Board in good decision making. And company secretary should pursue and manage follow-up actions and report on matter arises during the meeting.
(Board and Committee Processes,

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