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Performance Appraisal and Succession Planning Benefits
Benefits of a Performance Appraisal System
• One-on-one discussion of issues
• Opportunity to focus on work activities and goals
• Provides employee recognition
• Lets employee know the company is interested in their performance and development
Optimal Results of Performance Appraisals
• Measure performance
• Establish job expectations
• Nurture growth
• Open communication
• Increase motivation
• Merit increase or bonus
Pre-Appraisal Activities
• Constantly ongoing
• Monthly or weekly “catch up” meetings
• Maintain running list of projects or achievements
• Give employee a copy of appraisal before meeting
Post-Appraisal Activities
• Keep dialogue open
• Set additional meeting for merit discussion
• Document key points of appraisal meeting
• Set expectations for next year
Appraisal Feedback
• Make feedback constructive
• Do not “sugar-coat” the feedback
• Feedback is an open discussion
• Not a time to train/coach
• Avoid feedback that can be considered personal
• Ask correct questions
Giving an Optimal Performance Appraisal
• Take notes during appraisal
• Understand different points of view
• Encourage or offer help
• Help with weaknesses
• Set short, long-term and company goals

Company Benefits
• Skilled workforce
• Increased productivity and loyalty
• Decreased turnover
• Interactive ideas
Assessing Teams
• Evaluated just as often as individuals
• Interact, not observe teams
• Use an objective team assessment
• Use team members as additional assessors
Recommended Strategy for Assessing Teams
• Create team objectives
• Survey team for different viewpoints
• Assess problems
Individual vs. Team Assessment
• Individual focuses on goals, team focuses on goals of team
• Team appraisals take information from numerous sources
• Help the team work better as a whole
Succession Planning Concepts
• Process of recruiting and developing employees
• Guarantees ready and willing employees to fill roles
• Anticipates changing business needs

Reasons for Succession Planning
• Organizational improvement
• Evaluate skills of everyone
• Eliminate skill deficiency
Using Succession Planning
• Develop additional skills
• Identify who can handle the additional responsibilities
• Cross-training/mentoring, additional training

Succession Planning Process
• Identify critical positions
• Determine skills needed
• Find and assess potential successors
• Involve managers and other key organizational leaders
• Commit to develop internal talent
Conclusion
• New optimal performance appraisal system
• Appraising individuals vs. teams
• Develop a succession plan
Recommended Steps
• Adopt new performance appraisal system
• Pre and post appraisal guidelines
• Different guidelines for individual appraisals vs. team appraisals
• Setup new succession planning strategy
• Create succession planning committee
• Develop steps to train succession planning candidates
References

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