...New Technology, Work and Employment 15:2 ISSN 0268-1072 Strategic exchange in the development of Human Resource Information Systems (HRIS) Carole Tansley and Tony Watson The potential of computerised human resource information systems (HRIS) is often not realised for several reasons. Taking a relational/processual rather than a systems approach, a case study of a global HRIS development project is examined using strategic exchange to highlight important social considerations of organisational, group and individual projects. As employing organisations and their environments become increasingly complex, their managers face growing difficulties in coping with workforces spread across various countries, cultures and political systems. Given such trends, information technologies have considerable potential as tools to be used by managers generally and in human resourcing functions particularly. But information technologies are not simple and uncomplicated tools to be picked up by managers and others and utilised without debate, reflection and contestation. They are tools that are used by human beings who have personal and group interests, values and identities to develop and defend. And, at a more structural level, there are numerous influences on the way that such technologies are incorporated into the strategies and plans of contemporary organisations. These include the changing structures of the organisation, the increase in partnerships and collaborations...
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...upgrade their information systems. As they make the conversion to Human Resource Information Systems (HRIS), the mangers encounter the challenges that others before them have seen. Although there are many resources of knowledge, tools and options, the managers face a long conversion process. Even with the tools at hand, the conversion process may fail. Working with the public sector, this paper will show how issues can be avoided and the conversion can be successful. Human Resource Managers of the public sector have the most to gain from closely examining outcomes of past projects since research suggests that only 18 percent of information systems projects ended successfully (when compared to private sector segments retail: 59%, financial: 32%, and manufacturing: 27%) (Goldfinch, 2007). Summary As the workplace becomes more technologically advanced, all departments must keep up with technology. Technology can increase the efficiency of a company. Human Resource Information Systems (HRIS) has kept up with technology to improve the effectiveness of the human resources department and its systems, programs, policies, procedures, activities, and legal statistical documentation in its functions. This project will provide insight into the formation of the HRIS in the public sector and other organizations and how it can be a challenge as well as an asset to the company. The HRIS handles the transactional duties in HR, including the employee records, applicant tracking, training...
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...questions, significance of the study, limitations of the study and scope of study. 1.1 Background to the Study Before the introduction of the HRIS too often, personnel files were not well kept. Storage rooms were often overcrowded and security was inadequate. Indexing procedures were not always in place and file tracking systems were often lacking. Many times the HR personnel in public service had no means of finding who had a file at any particular time, and files could not be retrieved without a major search being launched. This Human Resource information is key to making effective strategic decisions. Therefore, the use of Human Resource Information Systems (HRIS) has been advocated as an opportunity for human resource (HR) professionals to contribute to organizational strategy. According to Lengnick-Hall, Mark & Moritz (2003) HRIS is a system used to acquire, store, manipulate, analyze, retrieve and distribute pertinent information about an organization’s human resources. It is often regarded as a service provided to an organization in the form of information. Human resources and information technology are the two elements that many firms are learning to use as strategic weapons to compete (Ball, 2001). HRIS are expected to make the HR function more efficient but the question remains whether HRIS has lived to this. HRIS are designed to support the...
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...with relevant information and data, answer questions and inspire new insights and learning. Efficiency and Effectiveness- to change the work performed by the Human Resources personnel by dramatically improving their level of service, allowing more time for work of higher value and reducing their costs. The concept of Employee Self Service has become the goal of most Web based Human Resource System. The Web based Human Resource provides all the employees with the option of editing their personal details using employee self-service. However, the employees are not allowed to change some of the details like their employee id, job code and job title, leave entitlements etc. These details are only managed by the administrator of the whole HRIS system. The web based Human Resource system provides the managers with manager self-service option where in the managers take the responsibility of hiring...
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...management, and government reporting. This paper will discuss the project plan overview of human resources information systems (HRISs) and their strategic and operational use in a health care organization. Certain topics include: Role and functions of a HRIS for human resources management Relationship of a HRIS to other information systems Process of planning, developing, and implementing a HRIS Implications of effective HRIS utilization for health services managers Managing human resources effectively requires information from several sources. Computer technology enables hospitals and other health care organizatoin to combine human resources into a single database that can be used to support multiple personnel and managerial functions. A human resources information system (HRIS) is the integration of software, hardware, support functions and system policies and procedures into an automated process designed to support the strategic and operational activities of the human resources department and managers throughout the organization. An HRIS database maintains an inventory of people, job skills, and positions and its system draws on these inventories for transaction processing, reporting, and tracking. The HRIS provides a foundation for a set of analytical tools that assist managers in establishing objectives and in evaluation the...
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...Choosing the Right HRIS Solution In a white paper from 2007, Violet Nguyen stated “An effective HRIS should be able to provide and track all of the information a company needs on current and former employees. The right HRIS helps to reduce the workload of the HR staff, allowing them to be more productive and work more efficiently.” According to Nguyen when it comes to Human Resource professionals complaints the most common are, “It’s not user friendly.” “The reports are too complicated to access.” “It’s not capable of doing what I need it to do.” When selecting an HRIS system it is important to focus on these three key points: Know what is needed, determine and prioritize requirements, and consider future changes. (Nguyen) To determine what you need you have to assess the desired high-level functions. These core functions will include the ability to track employee data, benefits, training, applicants, and attendance. It should also administer and process payroll. There are many other functions that can be considered, but those systems can be more complicated, to install, configure, implement and use. The most important part of the HRIS system selection process is to consider all the functional and system requirements for the system. Be sure to evaluate requirements in a detailed, methodical and complete manner. (Nguyen) Nguyen writes that when considering the functional requirements it is important to determine it is necessary to determine the main purpose of the system...
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...Human Resources Management System (HRMS) or Human Resources Information System (HRIS), refers to the systems and processes at the intersection between human resource management (HRM) and information technology.[1] It merges HRM as a discipline and in particular its basic HR activities and processes with the information technology field, whereas the programming of data processing systems evolved into standardized routines and packages of enterprise resource planning (ERP) software. On the whole, these ERP systems have their origin from software that integrates information from different applications into one universal database. The linkage of its financial and human resource modules through one database is the most important distinction to the individually and proprietary developed predecessors, which makes this software application both rigid and flexible. A Human Capital Management Solution, Human Resources Management System (HRMS) or Human Resources Information System (HRIS), as it is commonly called is the crossing of HR systems and processes with information technology. The wave of technological advancement has revolutionized each and every space of life today, and HR in its entirety was not left untouched by it. What started off with a simple software to help improve the payroll processing of an organization, or a software to track the employee work timings has grown to become the Human Resources systems that helps improve the process efficiency, reduces the cost and time...
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...strategic direction and HRM metrics and measurements to demonstrate value, a fully integrated HRM information system is an integral stepping stone to company’s overall competitive advantage. In the digital era Human Resource Information System(HRIS) play an important role for HRM. Human Resource Information System is a system which amalgamates the activities connected to Human Resource Management (HRM) and information technology (IT) into one platform through the use of Enterprise Resource Planning (ERP) software. The goal of HRIS is to join different parts of human resources, including payroll, labor productivity, and assist management in the decision making at the strategic level. This report describes the Human Resource Information System(HRIS) adopted by ABC Manufactories Ltd. 02. BACKGROUND OF THE ORGANIZATION “ABC Manufactories Ltd” is one of the biggest pioneering biscuit manufacturing organization. 03. HRIS IN ABC ABC identified the need of a Human Resource Information System (HRIS) in 1998, which will increase the effectiveness and efficiency of Human Resource function as the past records were kept on paper and with the use of spreadsheets. The task of developing a HRIS...
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...and seamlessly linked with other corporate functions” while maintaining the personal, face-to-face relationship with the organizations employees (Hendrickson, 2003, p.1) This can become a challenge because of the added responsibilities and required turnaround time, but human resources professionals do have the potential to provide top notch work with the assistance of a human resources information system. HRIS/HRMS Overview Human Resources Information Systems (HRIS) are a key piece of every human resources department in today’s workplace and about 90 percent of all HR departments currently operate with some form of computerized” system (Mishra and Akman, 2010). An HRIS “is a system used to gather, store and analyze information regarding an organization’s human resources [function] comprising of databases, computer applications and hardware and software necessary to collect/record, store, manage, deliver, present, and manipulate data” to keep companies running smoothly from an employment perspective (Shibly, 2011, p.157). A well thought out and implemented HRIS is a strategic partner for human resources professionals, managers and employees within an organization. They “emphasize doing administrative tasks faster, with less paper or with fewer people” to automate processes and cut administrative costs (Kovach and Cathcart, 1999, p. 276). They also provide a means for employee data storage, payroll processing, benefits administration and enrollment, recruiting, screening...
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...Resource Information System (HRIS) in an Organization The purpose of this research is to identify business organizations that have faced human resources issues in regards to information technology. Through the study, we can learn how business organizations have handled certain human resources issues related to information technology, information systems, new technology, and data security. With the changing world and constant new technology that is available, managers need to be aware of the technology that will increase effectiveness in their organization. 2. Introduction HRIS refers to software packages that address HR needs with respect to planning, employee information access, and employer regulatory compliance. The following text begins with a discussion of human resource planning, followed by human resource management systems. Human Resource Information Systems (HRIS) have become one of the most important tools for many businesses. Many firms do not realize how much time and money they are wasting on manual human resource management (HRM) tasks until they sit down and inventory their time. HRIS is advancing to become its own information technology (IT) field. It allows companies to cut costs and offer more information to employees in a faster and more efficient way. Especially in difficult economic times, it is critical for companies to become more efficient in every sector of their business; human resource (HR) is no exception. HRIS has gone from a basic process...
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...Introduction: HR Office has retained our services to study the current HR business processes, analyze bottlenecks and make suitable recommendations to streamline their HR practices thereby making HR a strategic department within the overall business. HR Office is a manufacturing warehouse that provides construction materials for contractors to approximately 300 customers. The manufacturing warehouse has 1,200 employees in multiple offices around the state with positions across a variety of jobs ranging from office workers to warehouse crew to supervisors to managers. The main branch is located in a rural area and does not utilize a HRIS system. The business is growing at an annual rate of 12%. Payroll data is transferred to the finance and accounting department by way of Excel data inputs and transfers to the payroll system. Analysis: All the HR related processes are being carried out manually, with large volumes of physical paper documents moving across the organization. This large volume of transactional papers is leading to reduced effectiveness in the hiring process. Resumes are not being screened effectively, time taken between application and screening and next rounds of interviews and offer being made is taking an inordinate amount of time, an average of 6 months is common. Since the HR hiring process is completely manual, there is no way to predict how much time HR will take to bring a set of people on board. This is quickly making the entire HR team work reactively...
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...Testing The testing team will carry out several different tests on the new HRIS before it can be madeavailable to everyone. The team will conduct tests such as server stress tests, softwarefunctionality tests, black box testing and integration testing. Since this testing can be anexhaustive process, members from other teams, especially the HR specialists will take part inthe testing process in an effort to cover as many angles as possible. These team members willbe given the necessary access to the system. The discoveries that are compiled by the testingteam will be forwarded to the project manager who will work with the development andimplementation team to fix any bugs or change features within the system. Training Although the new HRIS will be quite user friendly, it still has to be managed – information hasto be entered, removed and/or changed. Members of the HR department will need to betrained on these various tasks, so that the HRIS can be utilized to its full potential. Managementwill also need training since they will also be utilizing the system for upper level tasks such asgenerating reports. The training team will collaborate with the development andimplementation team to set up training sessions and related training documents to facilitatethis endeavor. Documentation This team will gather and store important information from the project.They will documentworking notes such as milestones, tasks, issues and ideas that come up while the project isongoing. They...
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...The success factors that Benefast partners should consider for its HRIS system is more reliant on the Planning, and successful planning is critically depending on comprehensive needs analysis, so these two stages through the HRIS system would be the critical success factors. Planning can be divided into long-range and short range operational planning. Long range planning for an HRIS examines the big picture of an organization’s HR function and its information needs in light of its overall business strategy (Kavanagh & Thite 2009p.83). Benefast partners should consider this because when considering long-range planning looks beyond the present usually focusing on needs in the future. One of the critical concepts was the phase containment. That is, organizations should identify problems as early as possible in the life cycle of a system and importantly, deal with those problems at that time rather than allowing the problems to continue, possibly leading to greater more costly rework and modification later (Kavanagh & Thite 2009p.84). This phase containment is a principle that would bring success to Benefast. The Short range planning typically involves a needs analysis of the organization, but with a much more immediate focus. Originally the long range plan will identify a list of priorities or priority system and projects for the future which will make Benefast partners organization more influential. It sets budgets and allocates resources to those priorites by officially sanctioning...
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...HRIS systems | Modules | Implementation options | Resource tools | Overall impressions | Website | Main Audience | Lawson Human Capital Management | Payroll, Absence Management, Benefits Administration, Employee and Manager Self-service, e-Recruiting, Lawson Performance Management, Personnel Administration, Workforce Analytics | Subscription, on-premise, hosted, as well as a unique perpetual license. | Classroom and online labs, learning workshops, access to training servers, customization, private training. | The website offers very detailed and comprehensive information about all software Lawson has. It is a simple, well structured and informative website. | Lawson.com | Industries of all types and sizes, with a particular emphasis on the healthcare and US public sectors | UltiPro HR | UltiPro Workforce Portal, eEmployee Self-Service, eManager Self-Service, eAdministration, eHuman Resources, ePayroll Processing, eRecruitment, eBenefits Enrollment, eReporting and UltiPro Business Intelligence, Position Management | SAAS, cloud | Customer videos, whitepapers, video casts, company documents, podcasts. | Ultimate has a comprehensive and well structure website. It is very informative with all kinds of introductive videos and descriptions. Attractive website. | Ultimatesoftware.com | Industries of all types and sizes (ranging from 200 – 1000+ employees) | Oracle | Human Resources, HCM Warehouse, HRMS Portal Pack, Employee Benefits and Compensation Modules, Recruiting Modules...
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...Instructor: Professor Kathleen Milburn Class: HRIS- HR530 Date: December 11, 2011 Report #1 Shows the numbers and percentages of late performance evaluations for several departments within the county with late performance evaluations could cause several problems. First, they affect employee motivation when employees are waiting on evaluations to be completed for pay raises. This, in turn, may affect morale, productivity, and turn-over rates. The evaluation of employees’ job performance is an important personnel function and is critically important to the organization. Appraisals give the employees an opportunity to contemplate their performance at work. It is the time when employees look forward to a raise in the salary and a promotion. For the managers, appraisals are about reviewing the past performance of their employees and providing them with feedback along with some tips to improve. Performance appraisal is the means by which the work performance of employees is evaluated. Employee performance is assessed in terms of the quality and quantity of work he/she has put in. It is calculated in terms of the time and efforts contributed by the employees in achieving an assigned task. Reviews of employee performance taken within an organization are known as performance or employee appraisals. They aim at analyzing employee performance, identifying their potential and inabilities, in order to determine the employee training needs. They also aim at taking...
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