...Information System Briefing Understanding how goals of an organization and the roles of its stakeholders affect the selection process of an information system is vital to the success of that project. To ensure the execution of this task as well as its organization, efficiency, and accuracy, key leaders join creating a team of professionals ready for implementing change (Wager, Wickham Lee, & Glaser, 2009) . Learning how to select and acquire an information system, goals that should drive it and the roles of stakeholders is imperative to keep the project from failing. Selecting and Acquiring an Information System The process for selecting and acquiring an information system begins when the benefits of the current system no longer outweigh the cost to maintain it (Wager, Wickham Lee, & Glaser, 2009) . A general process most organizations use to select and acquire a new information system is the “systems development lifecycle” (SDLC). This system consists of four phases, which are planning and analysis, design, implementation, and evaluation (Wager, Wickham Lee, & Glaser, 2009) . Phase one in this process is the, planning, and analysis phase. The focus is to identify the organizations current information systems in an effort to define specific areas that may need improvement. The second step in this process is the, design phase. During this phase, the team decides the most appropriate route for establishing the project financially, settles on a specific information...
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...Health Care Information System Briefing Debra Paul HCS/483 Health Care Information Systems University of Phoenix – Cypress Creek September 13, 2012 Norma L. Lloyd Week Three Assignment Health Care Information System Briefing In the health care industry today organizations are continually in search of new advances in technology relating to information systems to implement and keep the competitive advantage in administrating the best patient health care. Improving the quality of care and service while attempting to reduce costs within the organization is paramount in the way organizations must function and survive today with regard to health care. Implementing an information system is a big challenge, which is why choosing the correct information system is vital to the organization in assisting and ensuring that the goals are met. The decision-making process involves various roles that stakeholders, clinicians, administrative, and patients play in the process to decide which system best suits the organization (eHealth Initiative, 2011). This briefing will confer the process of selecting and acquiring an information system, how the organizations goals drive the selection, and the roles of the organizations stakeholder play in the selection and acquisition process. Process for Selecting and Acquiring an Information System Stakeholders from each department must participate in the system selection process from the start. The importance for team members to...
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...Information System Briefing Sonya Harmon HCS 483 01/16/2012 Information System Briefing Many Health Care Organizations are relying on information technology and has given the organization a competitive advantage. A lot of time and resources goes into the selection and acquisition process of a health information system that is right for a health care organization. Selecting and acquiring a health information system can be a way to improve the health care organization even though the process can be a tedious and difficult task. Selection and Acquisition Process The first step in selecting and acquiring an information system for a health organization is to gather as much information as possible and create a committee, the selection process consists of evaluating cost, how it benefits the organization, and getting adequate input from other senior leaders involved in the process. There are several decisions that have to be made in the selection process such as who will be in charge of the selection process, what practice will be used to select the health information system, and who will be a part of the process. The decision has to be made about the health information system products that are on the market, and finding a credible vendor that can complete the process. The acquisition process also involves careful planning, selecting, implementing, and evaluating. This process is known as systems development life cycle, each phase in this process has several functions...
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...Information System Briefing Cyndi Pearl M. Auza University of Phoenix, HCS 483 Health Care Information Systems March 27, 2012 Mr. Robert Rupnow The process to choose the right information system for our health organization starts with understanding the large investment this will be for our organization. An information system is not just the software application that fits the special technical needs of our organization. The driving force will be to choose the right information system for our health organization that meets our organization’s goals, as well as meeting the needs of our stakeholders. Some of those goals can include being able to provide fast, reliable, and complete accessible information for the patients, and consumers, as well as securing their privacy and confidentiality. This is why it will be critical to bring in all user groups in the system acquiring process in order to understand and balance the cost to benefits, as well as exploring all possible options within our organization. The first step to selecting and acquiring an information system for our health care organization will be to acquire a project steering committee. This committee will be the folks who will coordinate, plan, manage, and organize the system acquisition process. And the lead individual to manage the operations will be just as critical to making the project a success. Our project team should involve about five to six strong individuals who are representatives from key groups within...
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...Information System Briefing HCS 483 Carl E. Moore Aletha I. Lane November 14, 2011 An information system is put in place to help organizations to accomplish tasks to help people become more efficiency. It could help our healthcare facilities meet the quality and standard that our organization has put in place for us to be successful. Information systems can also improve our goals for our organization. The first step to selecting an information system is to put together a team to develop a process. The first step is selecting a team. This team would be the stakeholders. They would decide which system would help the most in what the organization is trying to accomplish. “The stakeholders of the organization have seen a need in an increase in a certain area which an information system can help and the information system will be brought in to address that particular need” (Johnson, E. pg.1). This will ensure that they are making the right decision for the company. The main factor for choosing an information system is to make sure the system will meet and exceed the goal of the organization. Stakeholders are involved because they know what part of the needs are the most help. They have to make sure that the system is the best choice for everyone who would be affected by the change. Organizations’ goal for selecting an information system is to improve the quality of healthcare, patient safety, and cost effectiveness. It is also a way to cut down on medical...
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...Information System Briefing HCS/483 University of Phoenix Health care organizations are constantly striving to keep up with technological advances in order to provide the best quality patient care imaginable. Success depends on implementing an information system that is designed to meet the quality standards set for the health care industry. Implementing an information system can be a big challenge, which is why choosing an information system that will assist the organization in meeting their goals is important. Including stakeholder input is also vital to ensuring the correct system is chosen. This briefing will discuss the process of selecting and acquiring an information system, how the goals of the organization, and how the stakeholders affect the selection process. Selection and Acquisition In order to begin to select and acquire an information system a project steering committee will need to be chosen to oversee the project. A Project manager will be appointed to lead the committee. The team will be responsible for determining the process of implementation and conduct research in regards to which type of information system best suits the organization’s needs. All health care processes within the organization must be identified and standards must be set for each of them. The committee will also define the projects objectives and determine the scope of analysis needed to evaluate the organization’s system requirements. The marketplace should be screened and...
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...Information System Briefing HCS/483 February 27, 2012 Information System Briefing The process of selecting and acquiring an information system in today’s health care organization can be a huge investment, and there are many factors that need to be considered to develop the best course of action. One of those factors is the consideration of the organizations goals and if the implementation of a new information system will be able to meet those goals. Another factor is to be aware of the roles of the organization’s stakeholders and how they are an important part of the selection and acquisition process of the new system. Each step in the selection process of a new information system for a health care organization is vital to quality, safe, and efficient delivery of patient health care. This briefing will discuss the process for selecting and acquiring an information system, how the organization’s goals drive the selection of a system and what roles the organization’s stakeholders have an impact on in the selection process. The selection and acquisition process of an information system must be managed effectively to meet the organizations system goals. A team or implementation committee would need to organize and appoint a project manager to oversee each aspect of the implementation project. This team would consist of the stakeholders of the organization to include physicians, nurses, IT analyst, business managers, and other sources that have an investment...
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...Information System Briefing The process of selecting and acquiring an information system (IS) takes a great deal of time and a lot of planning. Each organization is different and must be able to suit their needs in order for them to be successful. An organization must decide if it wants to outsource their IS or to bring in information technology (IT) to work within the facility. But before an organization can even think about what system they want to implement they must be able to ask a couple of questions that will be able to narrow it down to what they need. First, the organization must ask “What expense are we willing to spend on implementing this new process and what are the benefits from each choice, outsourcing or in house?” (Hicks, N.D.). By answering these questions honestly, it will give the organization a better understanding of selecting an IS. Secondly, an organization must set up goals as to what it wants and needs in the new system. Within these goals should be listed the wants of the employees, the goals from the senior management level and all participating physicians, and of course the goals needed to achieve patient satisfaction. By having these goals established will give a better idea of what the organization needs to focus on to achieve maximum results. An organization’s strategic goals can influence what type of IS they will get. It heavily depends on what they need it for, what are they trying to accomplish, and to decide to either outsource or keep...
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...Information System Briefing Boston’s Mobile Mammography Van has been helping women receive a free mammography for the past five years. This mobile service travels around Massachusetts with licensed technologists and radiologists on board. Since the beginning of the Mobile Mammography Van all paperwork and documentation has been done manually. “The current lack of a software system introduces risks due to potential regulatory issues, patient safety issues due to potential missed follow-up, as well as program risks due to potential loss of funding” (Wager, Lee, & Glaser, 2009, para. 9). Implementing a new software system will benefit the Mobile Mammography Van greatly. This paper is intended to identify the process for selecting and acquiring an information system, explain how the organizations goals drive the selection process, and identify the roles each organization’s stakeholders play in the selection process. Selecting and Acquiring an Information System When an organization is selecting and acquiring a new information system there is a great deal of planning and steps they must take to implement the system properly. The first step is to establish a project steering committee. “This committee’s primary function is to plan, organize, coordinate, and manage all aspects of the acquisition process” (Wager, et. al., 2009, pg. 150). After the committee has been formed the project goals should be outlines along with the scope of the project and committee. Many questions...
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...Information System Briefing Introduction Within the health care organizations it is a constant strive and struggle in keeping up with all the new technical advances that are occurring in order to have the best services available to every patient. Success is something that is expected and needed to be obtained in the health organizations. Some of the success that is much needed comes from information systems (IT), and how these systems meet quality standards that are set and required within the health care industry. Implementing an information system can be a big challenge, which is why it is important in choosing an information system that will assist the organization in meeting all of the goals it has set for the organization. Stakeholder input is a very vital in these organizations because it helps to ensure that the correct system has been chosen. The following briefing will discuss the process of selecting and acquiring an information system, the goals of the organization, and how the stakeholders affect the selection process. Selection and Acquisition Before any selection and acquisitions of any IT can begin for any types of information systems it is important that a steering committee is chosen so that all parts of the project go the correct way. An important person that needs to be assigned is a project manager, and then team will determine the process of implementation and conduct research regarding in which type of information system will be best for the organization...
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...Information System Briefing HCS/483 January 13, 2014 Introduction There takes a great deal of time, and much planning, when implementing the process of selecting and acquiring an information system (IS) in a health care organization. This process may vary from organization to organization, but still remains highly crucial to the success of the organization. Medical professionals must be informed on the details prior to beginning the process of acquiring an information system, how the organization’s goals drive the selection process and the roles each organization’s stakeholders play in the selection and acquisition process. One of the most important decisions to be made is whether to choose between outsourcing the information system and/or to bring in Information Technology (IT) technicians to work within the organization. The considering organization must ask, “What expense are we willing to spend on implementing this new process and what are the benefits from each choice, outsourcing or in house?” The answers from these two questions will help guide the organization into the correct direction of implementing a new information system. “In the health sector, the incorporation of new medical technologies brings new challenges for IT managers to gather more and more information about patients.” (Correia, Chiodoni, Dalfovo, Silva, Teske, 2013) Goals should be set as to what is wanted and needed out of this new information system. Listed should include the goals of...
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...Information System Briefing Choosing an effective IT system can prove to be a challenge for anyone. This is especially true in a pharmacy setting. Not only will this system have to comply to HIPAA privacy policies, it will have to both convenient and accurate. Process of selection The first step in this task would be to form two committees. One would be responsible for overseeing the process, helping to provide guidance on specific policies that may be required and being responsible for allocating expenditures along with finalizing or making major decisions. The other committee would be responsible for determining the need for the system, based on the company’s goals and mission statement. This team is also responsible for the evaluation of the system requirements for a variety of systems. Vendor proposals are also directed to this team along with the training of personal when the system is chosen. Once the system is chosen it is then important to determine how the system will be introduced, If it is a more complex system it may take multiple phases in order to adequately train the personal how to use it efficiently. Finally once the type of system is chosen then it is time to request information and proposals from the vendors. It is also wise here to ask consumer groups for their input on how efficient the system is (Neal, 1993). Goals Impact A company’s goals and standard operational procedure can greatly influence the type of IT system needed so it is important...
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...HCS/483 July 5, 2016 Ruthann Vaughn Integrating a system in a corporation can be daunting task, it can take quite a bit of time to have all systems up and running. This first step is to see what system is most effective for your organization. This will require a few brainstorming sessions. This starts with frequent communication. From the thought of this integrating process communication should be open and often, this process includes not just speaking but listening. We have to speak to each department to ensure we are meeting the goals for the department’s needs. As an organization we must have a detailed plan in place for this project. As we integrate the system we must have detailed plan of attack to combat the issues that may arise. We must attempt every avenue to correct the failures and either enhance them or eliminate the issues. We must also look at how soon we can implement the system to all departments. To effectively integrate or implement a system we must visit each point and be successful. It is imperative to the success of implementing and integrating our system. Stakeholders are very important in shaping the outcome of the project, because they are directly affected and affect the complete outcome of the overall project. There are two major types of stakeholders, internal stakeholders and external stakeholders, and they both have different roles. The internal stakeholders are accountable for specific project planning and need to participate in certain...
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...Information Briefing System Ebony Washington HCS 483 July 18, 2011 Kym Pfrank Information Briefing System Information Systems is a combination of individuals decision making activities used in combination with the new technology information. The information system will give a complete summary of what is involved in the information system, who is involved, and the type of software or hardware that is compatible with certain computers. Information systems are designed to help the organization meet the quality and standards that are set for the organization to succeed. With technology changing new software, hardware, and new ways of storing and protecting data which makes it difficult to keep up with. The content of this paper will allow you to identify the process for selecting and acquiring an information system, explain how the organizations goals drive the selection of the information system, and identify the roles that each of the organizations stakeholders play in the selection and acquisition process. The process for selecting and acquiring an information system has to start with figuring out where the organization needs to start. The first step would be to assign a work team to develop a process and research the types of information systems that the organization is considering (McGrady, Conger, Blanke, Landry, 2010). The second step is to look at the plan and how it is laid out, and the amount of work. While researching the information system it is imperative...
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...Axia/HCS 483 | Information System Briefing | November,2011 | Information System Briefing Selecting and acquiring information systems is important to this organization. Information systems are designed based on the organization’s needs, thus simplifying patient needs, departmental, and other information. Information systems should also accommodate other departments as well such as radiology, pharmacy, and other various branches of the hospital. An information system is, of course, an expensive technology but can greatly benefit the hospital. With information systems many systems have to be installed databases, storage, identification, and selection. Once it is up the organization still has to think about an offsite back up station with a firewall. It is to much for an organization or investors to take in, making it imperative that the organization receives the system designed to their needs. Selecting and Acquiring When selecting what is needed for the organization one has to look at many different variables. Does the organization have many branches, do they have different specialties, patients, billing, and other various staff. Communication between these is vital to making the information system work. The information also has to be user friendly and easy to obtain by staff. If any of the information is not easily obtainable it will make the organization run slow in all departments or fragment it. That means that patient information could be lost resulting in duplicate...
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