Job Title: Human Resources Assistant | Department: Human Resources | Job Code: HR/25 | Revision Date: 05/2011 | Job Grade: HR07 |

Job Summary
The Human Resources Assistant is responsible for the administration of the day to day operations of the Human Resources functions and duties. This includes but is not limited to: maintaining personnel files, processing personnel changes, answering phone, delivering mail and managing the HR Director’s schedule.

Duties and Responsibilities
Type correspondence, reports, team documents, and other items as requested for the sales manager using Microsoft Word on the computer to insure documents are professional.
Sorts and distributes daily incoming correspondences including mail, faxes, UPS, FedEx within the same business day.
Answer telephones in a timely manner (by 3rd ring) and gives information to the caller or route the call appropriately.
Schedules and Coordinates internal meetings, travel arrangements, off-site events/meetings for the HR Director.
Review and process personnel change forms within 1 business day of receiving the form.
Prepares all final correspondences and reports including memoranda and letters.
Receives all visitors entering the HR department and answers their questions or directs them to the appropriate individual.

Qualifications
Knowledge of Department of Labor Laws and general filing practices
Knowledge of Human Resources functions/practices
Knowledge of airline and rental car contracts and arrangements
Knowledge of managing calendar
Typing (50 wpm, 100% accuracy)
Excellent English writing skills (structure, grammar, punctuation)
Computer literacy
Microsoft Office skills/experience
Ability to file and retrieve files with 100% accuracy
Ability to understand correspondence formatting instructions
Ability to prioritize work assignments * * Education and Work