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M1 Explain the Different Processes Involved in Storing Data in a Workplace

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M4 Explain the different processes involved in storing information in the workplace

Types of data Reasons for data Who can access data
COSHH Records This is to make sure all health and safety precautions with substances being used in the company laboratories. Storage technicians who will be storing, ordering and then using these substances will have access to this data.
Scientific data This is to make sure all scientific results and data from the workplace is safe and retrievable and other sources such as scientific research example. Technicians that will be working in the labs and then the heads and deputies of departments will have access.
Scientific equipment This is for the equipment’s purchase, maintenance and schedule data. Heads and deputies of departments and technicians that will be involved in making and changing schedules of equipment.
Waste disposal This is for how much and what is produced as waste and how it is disposed of to make sure it’s done correctly and effectively. Technicians that have used the substances and then have to dispose of them, also department heads that will have to authorise costs of these disposals.
Health and safety checks This is for the monitoring of the health and safety check being made and results of them also to hold accident reports when necessary. Department heads also health and safety officers or other who will have specific responsibilities and authority.
Training records This is for the data of training levels and qualifications of all members of staff. Also to hold and maintain of needed training. Department heads and supervisors, training officers, human resources department and the individual members of staff the information concerns.
Quality assurance this is for data to show the quality procedures test results and when they are to be carried out. Department heads, quality inspection officers and other

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