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In: Philosophy and Psychology

Submitted By manojkumar62us
Words 834
Pages 4
Effective Meetings
Presented
by
Dr Shilpee A Dasgupta

What is an effective meeting
• An effective meeting is a meeting that serves certain desired purposes in an optimal way
• Effective meetings are among the core tools for making things happen in any organisation

Why meetings are important
• To inform
• To consult
• To take a decision

Meeting goals and purpose
• Identifying problems and solve them
• Brainstorming ideas to gather information
• Organising and decision making
• Completing and planning for implementation

Effective Meeting Tips


Don’t Meet
Avoid a meeting if the same information could be covered in a memo, email or brief report



Set Objectives for the Meeting
Before planning the agenda, determine the objective of the meeting. The more concrete your objectives, the more focused your agenda will be



Provide an Agenda Beforehand
Your agenda needs to include a one-sentence description of the meeting objectives, a list of the topics to be covered and a list stating who will address each topic for how long. Follow the agenda closely during the meeting Effective Meeting Tips
• Assign Meeting Preparation
Give all participants something to prepare for the meeting, and that meeting will take on a new significance to each group member
• Assign Action Items
Don’t finish any discussion in the meeting without deciding how to act on it
• Examine Your Meeting Process
Don’t leave the meeting without assessing what took place and making a plan to improve the next meeting

Mechanics of the Meeting
• Plan & Preparation
– Before the Meeting
– During the Meeting
– After the Meeting

Goal Clarification
• Why is the meeting called?
• What is the Objective to be Achieved?
• What is the Agenda (Issues to be discussed)?
• Timing & Duration?
• When & Where will the meeting take place?
• Who all are to be invited?
• How all are to be communicated?

Role

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