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This entails the process of outlining the objectives and laying down the aims of the meeting prior to allocation of duties and responsibilities to be observed during the meeting. This step lays the foundation for the next step which is concerned with the desired outcomes of the proceeding, meeting or session. This second step is majorly concerned with the foreseeable results and expectations of all the stake holders of the meeting. The desired outcomes, much like the purpose, are written down and act as a guide or general framework for the meeting. The third step is concerned with allocation or assigning of roles of the facilitator, the overseer, the time keeper and the scribe. These are the primary players and regulators of the meeting who are charged with the duties of setting the agenda rolling. The facilitator is the key regulator of the meeting with the scribe taking down minutes and the time keeper allocating durations for all steps. The fourth step is setting the agenda, a comprehensive statement of the major objectives of the meeting which connect the purposes of the session to the foreseeable results. The last step is concerned with establishment and allocation of time for each item on the agenda. The mining group gold is a process that is effective for all types of proceedings or meetings. The primary roles of the primary and secondary facilitator include creating an open and collaborative amicable environment for the team members to effectively attain positive results under the foreseeable expectations. The primary and the secondary facilitators are as well charged with the duty of preventing possible conflict and solving any clashes in ideas which are likely to distort the focus of the meeting, in light of this they

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