...Running Head: Monitoring Employees on Networks: Monitoring Employees on Networks: University Of Phoenix I believe it is a good business practice to monitor employee’s personal usage of the public work network. It is only unethical if you are viewing peoples personal business which should not be conducted on the work computer and if so it needs to be monitored to ensure we are aware of revenue loss, reduce downtime as much as possible and pinpoint the location of the lag of service. Employers should put out policy letters outlining what their subordinates are allowed to do, when and how on their work network. This will reduce mismanagement of their offices resources. I believe the organization should set up an outlook server or a company email address that if you receive personal emails at that location you will be reprimanded and it would be the only authorized webmail to access while on shift. Once the email is sent it travels outside the company’s network into the Internet with all the company’s personal information attached to the packet. I believe a benefit of instant messaging is to be able to transfer information within seconds and receive a response within the same. The problem with this employee get bored and may begin to instant message friends, family relatives or even other employees if it’s an intranet. Instant messaging is supposed to support email and the internet in boosting productivity but when mismanaged they can damage productivity more than the starting...
Words: 459 - Pages: 2
...Monitoring Employees on Networks Student Name IT/205 Instructor: XXX XXX 11/30/2013 Monitoring Employees on Networks I explored SpectorSoft Corporation’s Spector 360 Recon. This software tracks employee’s every internet activity such as email, websites, online searches, chat/IM, keystroke activity, application usage, network activity, file transfers, document tracking, snapshot recording, user activity, and keystroke detection. An employer can learn about every internet activity that an employee did in working hours using company facility by using this software. Business can benefit from this software by early detecting on insider threat. Laudon and Laudon (2013) stated, “Companies also fear leakage of confidential information and trade secrets through e-mail or social networks” (p. 197). This software will only provide the information on employee’s internet activity to the management if they detected any suspicious activities otherwise they will only stores the encrypted data on local machine for 30 days, this feature can maintain employee privacy. Ball, Daniel, and Stride (2012) stated, “Much of concern is focused on the privacy of personal information, and is fuelled by both the widespred use of information systems by organizations to capture, store and process information, and the ease of transmission of information between organizations” (p. 376). I would think it is necessary for a business to monitor employee’s internet activity. I think this software is...
Words: 317 - Pages: 2
...Checkpoint - Monitoring Employees on Networks Jorge Hernandez IT/205 March 14, 2014 DEBBI MCCLOUD, MSCIS Checkpoint - Monitoring Employees on Networks Answer the following questions in 200 to 300 words each: How does e-mail benefit an organization? Why might an organization want to limit how an employee uses e-mail during work hours? What is an e-mail’s path once it leaves an organization? E-mail can benefit an organization by offering quick, efficient and relatively inexpensive means of communication, both internally and externally, for an organization. It also allows paperless communication and via the use the Global Access List (GAL) military directory, quick access to all other employees/service members. Since email first emerged as a business tool, the military along with many companies have increased productivity, decreased costs and found new marketing venues. It has effectively decrease the layers of management because everyone in a company can email the company president with ideas, suggestions or comments. In DISA for example, our boss has what we like to call “an open door policy” which can be utilized to provide feedback to the boss directly. In DISA, this is useful because management can obtain opinions from the front lines, which helps stay in touch with the day-to-day operations and field experiences the employees. Suggestions and ideas received from those at lower help spur innovation and create new revenue streams for the business. Email is...
Words: 1236 - Pages: 5
...Monitoring Employees on Networks How does e-mail benefit an organization? Why might an organization want to limit how an employee uses e-mail during work hours? What is an e-mail’s path once it leaves an organization? * E-mail enables messages to be exchanged from computer to computer, with capabilities for routing messages to multiple recipients, forwarding messages, and attaching text documents or multimedia files to messages. Nearly 90 percent of U.S workplace has employees communicating interactively using chat or instant messaging tools. Many online retail businesses offer chat services on their Web sites to attract visitors, to encourage repeat purchases, and to improve customer service. Organizations want to limit their employees from using e-mail or the internet during work hours because it’s considered an interruption that distracts the employee from doing their job tasks that they are supposed to be preforming. Managers worry about the loss of time and employee productivity when employees are focusing on personal rather than company business. Too much time on personal business, on the Internet or not, can mean lost revenue or overbilled clients. If personal traffic on company networks is too high, it can also clog the company’s network so that legitimate business work cannot be performed. When employees use e-mail or the Web at employer facilities or with employer equipment, anything they do, including anything illegal carries the company’s name. Companies also...
Words: 952 - Pages: 4
...University of Phoenix | Monitoring Employees on Networks | IT/205 | | SPierce | 8/31/2012 | . | With everything in life going digital, so has our problems. E-mail in the business place can provide many benefits. One is the instant stream of communication and to a mass audience if one wish’s. This allows for everyone in the company to be able to contact each other with business problems if needed. Like most things that start without possibly knowing the potential, people have begun to use work e-mail accounts for personal use. This causes the company to lose money. Limiting and monitoring the accounts so that they are for business use only would create a more productive environment and help keep important information safe. Some people do not realize but when you have a work account, ex. @att.com, it brands the e-mail with your companies name and that can be a PR nightmare. Once the e-mail leaves an organization there is no telling where it will spread to. The internet has allowed things to go “viral” across the globe in a matter of minutes. Another problem with IM is the constant interruption of work time. IM does allow for answers to get taken care of at a fast pace, but what if the information in the IM is personal? Plus if your workplace monitors IM then you have just shared with the whole office what your weekend plans are. As for web pages and search engines, we are so reliant on the internet for information in many companies. The benefits...
Words: 311 - Pages: 2
...organization? Email benefits an organization financially allowing a company to reach customers, vendors and partners all over the world without paying for postage, wasting money on paper invoices, envelopes, and paying members of a mail room to put the mailing together. Email is also a great time save and as we all know the more time saved when doing business the greater the speed of revenue. The primary focus of business is the bottom line if you can reach a wider demographic in a shorter period of time you reach your bottom line much quicker. Email usage can be limited to employees mainly to control improper use that can waste company time and attention. · What is the effect of instant messaging on organizational networks? What are benefits and drawbacks of using instant messaging in an organization? Well instant messaging can be either a benefit or a waste of time within an organizational network. When in reference of wasting time I say that because of all the hours spent chatting with friends not only is this big distraction to the work flow and is unacceptable in the work place. As far as benefiting a company instant messaging provides another positive way of communicating with colleagues, customers and partners at a distance in real time somewhat like a telephone but while avoiding long distance cost. Instant messaging has now become the way of communication amongst everyone providing a personal link while being a little less bothersome than a phone call. But...
Words: 610 - Pages: 3
...Monitoring Employees on Networks IT/205 Sharon Stone 2/27/2014 1. How does e-mail benefit an organization? Why might an organization want to limit how an employee uses e-mail during work hours? What is an e-mail’s path once it leaves an organization? Using e-mails in an organization makes sending important messages, information, pictures, or documents fast and efficient, only takes seconds to send. One can send just one message or multiples at a time. Another benefit of using e-mails is it is cost efficient, saving cost on paper, stamps, envelopes, and other mailing aids. An organization may limit employee use of e-mail for the purpose of safety and security, or personally use interfering with work productivity. An e-mails path is sent from one MTA to another in matter in seconds. In a company the path can include being forward to many departments, or possibility of getting into the wrong hands. 2. What is the effect of instant messaging on organizational networks? What are benefits and drawbacks of using instant messaging in an organization? The effects of using instant messaging (IM) on organizational network include having an instant messager such as AOL, yahoo, downloaded could slowdown a computer or network making the computer productivity harder. Some benefits of using IM in...
Words: 416 - Pages: 2
...1 Monitoring Employees on Networks Michael Piercy IT/205-Management of Information Systems 07/27/2012 Ray Martinez 2 E-mail provides tremendous benefit for organizations, because using e-mail allows organizations to save both time and money by sending messages rapidly and cost-effectively compared to voice, postal, or overnight delivery alternatives. Organizations should limit employee use of personal e-mail during work hours, because excessively sending and receiving these types of e-mail messages can severely cut into productivity and profit margin. Once an e-mail leaves an organization, it is most commonly sent through the Internet to the recipient. According to Laudon (2011) the effect instant messaging has on an organization is “Chatting enables two or more people who are simultaneously connected to the Internet to hold live, interactive conversations.” (Telecommunications, the Internet, and Wireless Technology, pg. 208). A benefit of using instant messaging is the speed at which two individuals can discuss information. A drawback is employees using instant messaging to chat with friends and family rather than using it for business purposes. Using web pages and search engines enable organizations to search for and research information, which may lend to greater productivity and increased profit margin while also enabling the organization to conduct business in a more effective manner. Drawbacks of using web...
Words: 341 - Pages: 2
...There are several reasons an organization should limit their employees viewing personal e-mail, especially during work hours. Employees who check their e-mail during working hours are not focusing on their duties at hand. Some may become so involved in reading and responding to e-mail that their work does not get finished, causing poor production for their employer. E-mail checkers can also cause clogging of the “company’s network” which results in the company’s work from transmitting or receiving. This means that the company may not receive a client’s request until it is too late. Though there are reasons companies should monitor or band their employees from viewing e-mails, there are also good reasons for allowing e-mail use. For one, department heads can relay important information through e-mail, saving time and the cost of using paper. Companies can send memos and documents to companies around the world via e-mail. This results in a cost reduction because it is cheaper to e-mail than to hip or mail the information. Checking and sending e-mail, while on-the-job, should be just for work purposes. Anything else could cause an unwanted issue because any e-mail sent via a company computer carries the company name. This means the company can be held liable for an employee’s wrong actions if done on the company’s computer. Because of this, some companies have installed software that monitors or denies the use of e-mail. Once an e-mail is sent via the company computer...
Words: 853 - Pages: 4
...far lower than corresponding by voice, postal service, or overnight delivery costs, making the Internet an inexpensive communications standard. 2. Why might an organization want to limit how an employee uses e-mail during work hours? Various studies have concluded that at least 25 percent of employee online time is spent on non-work-related Web surfing, and perhaps as many as 90 percent of employees receive or send personal e-mail at work. Personal traffic on company networks can also clog the company’s network so that legitimate business work cannot be performed. 3. What is an e-mail’s path once it leaves an organization? A message is decomposed into packets via the TCP protocol. Each packet contains its destination address. The packets are then sent from the client to the network server and from there on to as many other servers as necessary to arrive at a specific computer with a known address. At the destination address, the packets are reassembled into the original message. 4. What is the effect of instant messaging on organizational networks? What are benefits and drawbacks of using instant messaging in an organization? The instant messaging system alerts the user whenever someone on his or her private list is online so that the user can initiate a chat session with other individuals. Companies concerned with security use proprietary instant messaging systems such as Lotus Sametime since it can be used as a tool for...
Words: 421 - Pages: 2
...externally. E-mail also allows a company to have a system of paperless communication and it is also a way for employees to be accessed thru the company’s directory. Why might an organization want to limit how an employee uses e-mail during work hours? Because this type of behavior can create serious problems. It can create a series of non-stop interruptions that divert employee’s attention from the job tasks that they are supposed to be performing. What is an e-mails path once it leaves an organization? An e-mail will start with an MTA (mail transport agent) which processes the message electronically, like a text message. From there it goes thru an MDA (mail delivering agent) who sends the message to the recipient’s box or address. What is the effect of instant messaging on organizational networks? Any type of activity performed on an organizational network can be or is subject to surveillance and the company or organization can be held liable whether it was a personal discussion or not. What are the benefits and drawbacks of using instant messaging in an organization? Some of the benefits are: the ability to organize your contacts (all IM systems have this), the ability to get the answers you need from people quickly and also instant messages can be saved. Some drawbacks are: you are still visible to your employer (signed in) even after hiding your contact list, distraction to employees (spending too much time talking with family and friends) and virus infections along with other risks...
Words: 429 - Pages: 2
...July 20, 2012 Monitoring Employees on Networks CheckPoint E-mail has several benefits to an organization such as faster; more convenient and lower costs compared other communications. Organizations may want to limit how an employee uses e-mail during work hours to avoid loss of productivity when an employee is attending to personal business instead of working this cost is passed on to the customer. Another reason to monitor an employee’s usage of e-mail could be that an employer is legally liable for anything an employee may send or do during work hours using the company’s equipment. An e-mail’s path once it leaves an organization could be through a software programming for monitoring if one is in place then to its intended location within seconds. The effect of instant messaging on organizational network can be beneficial allowing clients and employees to instantly communicate. Some benefits of using instant messaging in an organization are fast communication to answer any questions, provide useful information and cut out traveling and cost in holding a meeting. Some drawbacks of using instant messaging in an organization could be employee could misuse the services such as personal business and loss of productivity. Some benefits of web page and search engine use in an organization could be researching information for projects, availability and access to potential clients. With benefits come drawbacks such as stated before misuse by employees which would cost...
Words: 318 - Pages: 2
...Monitoring Employees Private Social Sites Are Unethical Monitoring employee’s private social network sites is unethical. The Internet has become an excellent medium to connect with the outer World. People use it to connect with other people, sharing files, entertainment and lots of other activities that are useful and beneficial. Although the Internet can be useful, it’s usage can also present a problem for employers. Most companies fear leakage of confidential information and trade secrets through e-mail or blogs. A recent survey conducted by the American Management Association and the ePolicy Institute found that 14 percent of the employees polled admitted they had sent confidential or potentially embarrassing company e-mails to outsiders(pg ). As a result, some companies have monitored their employee’s social networking site; facebook for example. So, a distinction as to why companies monitor their employee’s social sites should be made, as well, as the employee’s rights to privacy. Why do companies monitor their employee’s social networking media? The reasons managers monitor social media was revealed in a new Deloitte survey. Many businesses want to be able to monitor their employees’ social networking activity on sites such as MySpace, Facebook, and Twitter. The main problem with this idea stems from employers wanting to monitor this activity on a subordinate’s off time. Business Week reported that companies want to make sure that their hard-earned...
Words: 684 - Pages: 3
...Monitoring Employees on Networks CheckPoint 1 Monitoring Employees on Networks CheckPoint Kimberly Daugherty IT/ 205 August 17, 2012. Cristina Oliver 2 Email usage in an organization enables messages to be sent from computer to computer. E-mail allows a person to share files and documents with another person through a computer. An e-mail can be written and sent at any time and from anywhere. Organizations sometimes limit their employees from using e-mail during working time. An organization may fear that an employee will send confidential information, offensive material, or perform an illegal activity by e-mail and to stop these kind of actions the company will ban all employees from sending e-mails from company computers. When such e-mails are sent from an organization the results could mean bad publicity or lawsuits...
Words: 370 - Pages: 2
...e-mail’s path once it leaves an organization? Since email has become very popular business has use this to get in touch with their customer a lot quicker than sending mail through the post office. This can also be a bad thing for organizations employees since email is also use for personal needs. A few things that may benefit the organization to use email and have their employees use email is that it’s a most convenient way to get in touch with someone, instead of sending a bunch of letters you can select multiple groups of people at once, and you can send attachments such as pictures, documents, and other files. Depending on the type of organization they may want to limit the use of email for the employees since email can also be used for personal needs. When an employee uses email for personal use then productivity within the organization will also drop. This also can lead to employees sending out confidential information, potentially embarrassing company e-mails and trade secrets. The path of an email is meant to go directly from the sender to the receiver but can be sent over the internet to other sources and be obtained by hackers and unintended individuals either intentionally or by unintentional means so using private networks are a widely used method to avoid this from happening as much as...
Words: 258 - Pages: 2
