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Planning Tools and Techniques

In: Business and Management

Submitted By Adentwi
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Organisational Requirements and Planning Tools
Organisational requirements and planning tools
Identify organisational requirements and protocols for diaries and staff planning tools
A schedule is a tool for managing time effectively.
There are several different types of schedules that can be as simple as a “To do List” or as complex as a plan for a construction project.
It involves a reference to a sequence of steps or events and the allotted time for each one.
In your role organising schedules you will have to work according to the organisation’s policies and procedures. If you look at the GSE Intranet, you will see the Administration policies and procedures for making appointments and processing schedules. An organisation’s requirements will depend on the availability of information and how the information is processed.
Planning Tools
When considering the different types of schedules there are a variety to look at including:
Electronic diaries e.g. Outlook
Personal and executive diaries
Calendars
Desk diary
Electronic and manual planners
Gantt charts
Timetables
In/Out boards and whiteboards
Project Management systems
Organisational Requirements
The organisational procedures and systems in an organisation can include several requirements but can be loosely divided into Formal and
Informal procedures:
Formal Rules
Formal rules usually apply to organisations that employ a large number of staff. There is a need for formal rules which usually come in printed format e.g. a manual, policy or procedure. The information once compiled should be available to all staff. E.g. in Global Star Enterprises, all procedures/policies and other documentation is located on the Intranet.
The procedures for an IT or engineering company for example will be very complicated. Therefore the manual would have to be very precise but at the same

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