Procurement Process

In: Other Topics

Submitted By drxygrl4
Words 1299
Pages 6
Procurement Process
Deanna Thele
January 30, 2012
Pamela Hill

Procurement Process
Procurement management is the processes to purchase or acquire the products, services or results needed from outside the project team to perform the work. Project Procurement Management involves not just purchasing products, services or results, but also ensuring that those that are purchased are right for the project, meets standards and is based on project requirements. This life cycle includes tracking from order through deployment and completing with invoice reconciliation.

All projects are defined by the purpose, objectives and deliverables. Properly defining these, as well as the other aspects of the project management plan will allow you to properly define the resources needed to successfully execute the project. Deliverables can take many forms. Hardware and software as well as services such as consulting can be deliverables. Each of these should be identified, and a determination needs to be made by the project team as to what the most effective method of obtaining the required resources. Once the initial interviews and requirements begin to be gathered, the Project Manager starts to evaluate the impact of the information gathered on the other knowledge areas in order to facilitate the planning processes. This process is continuously applied throughout the project, constantly evaluating the requirements of the project against the work being performed, using your Project Management Plan as verification. The Purchase process is the execution of the agreed upon strategy. This includes the creation of the Purchase Order as well as the requesting of internal resource, for example Material Handling, Data Techs, etc. Contract Administration is the formal process for controlling the delivery, deployment and reconciliation of the products or services that have been…...

Similar Documents

Economic Performance on Procurement Process

...EFFECTS OF ECONOMIC FACTORS ON PROCUREMENT PROCSEE A CASE STUDY OF YALA SUB DISTRICT HOSPITAL PRESENTED BY POLYCENA MUKAMI MIRITI A RESEARCH PROPOSAL SUBMITTED IN PARTIAL FULLFILMENT FOR THE AWARD OF BACHELORS IN BUSINESS MANAGEMENT OF MOI UNIVERSITY SCHOOL OF BUSINESS AND ECONOMICS 2013 DECLARATION I POLYCENA MUKAMI MIRITI hereby declare that this research proposal is my original work and not a duplicate of similar published work of any scholar for academic purpose and has not been submitted to any other institution of higher learning for the award of certificate, diploma or degree in special needs education I further declare that all materials cited in this paper which are no my own have been duly acknowledged. SIGNATURE DATE SUPERVIRSOR’S NAME:…………………………………………….. SIGNATURE……………………….. DATE:……………………….. DEDICATION I dedicate this research proposal ACKNOWLEDGEMENT ABSTRACT For decades procurement performance attracts great attention from practitioners due to poor performance resulting from non adherence to proper process and procedures The purpose of the study is to examine economic positive and negative factors that effect of procurement process at Yala Sub District Hospital. The objective of study is to identify of effect of economic factors on the procurement procedure at the hospital.The study involve use of quantitative and qualitative research methods. The study will involve 10 staffs in management and 18 staff in non......

Words: 1585 - Pages: 7


...Contracts and Procurement Management Notes: E-PROCUREMENT E-Procurement is the business to business (B2B) purchasing of goods and services through the Internet. These days, E-procurement is an invaluable tool for streamlining the procurement process. There are several varieties of e-Procurement, each of which can offers benefits to manufacturing enterprises in ensuring both that materials are delivered in time to meet production schedules and that they are at the best price to maximize profit margins. The state of Kentucky uses two methods to manage their contracts. These processes are: the competitive sealed bidding where by the bid is opened publicly at the time and place of solicitation and the competitive negotiation by RFP of which they are not opened publicly. helps the government and the citizens realize the vision of growth via profitable B2B e-commerce. The proven platform used by the largest companies in India and the world, it enables trade between companies of different sizes, platforms and locations.To this end, will provide services like eProcurement, eTendering, eSelling and eAuctions. E-procurement Auction Services offers government departments easy-to-use, web-based solutions for conducting dynamic exchanges in an on-line environment. It provides real-time bidding solutions for buyers and sellers as control, and simplicity to corporate procurement and liquidation processes. The state of Kentucky uses two methods......

Words: 8347 - Pages: 34


...Procurement Process Procurement is the acquisition of goods or services. It is favorable that the goods/services are appropriate and that they are procured at the best possible cost to meet the needs of the purchaser in terms of quality and quantity, time, and location. Corporations and public bodies often define processes intended to promote fair and open competition for their business while minimizing exposure to fraud and collusion. All projects require materials to operate. The type of materials will depend on the type of project that is to be undertaken. Procurement does not only cater for acquisition of the materials but also how the materials are managed once they get into the organization. This systematic management of material brings about the concept of supply chain management. Supply chain management (SCM) is the management of a network of interconnected businesses involved in the ultimate provision of product and service packages required by end customers (Harland, 1996). Supply chain management is the whole all movement and storage of raw materials, work-in-process inventory, and finished goods from point of origin to point of consumption (supply chain). Procurement is the acquisition of goods or services. It is favorable that the goods/services are appropriate and that they are procured at the best possible cost to meet the needs of the purchaser in terms of quality and quantity, time, and location. Corporations and public bodies often define......

Words: 254 - Pages: 2


...ASHESI UNIVERSITY COLLEGE INVESTIGATING THE EFFECT OF THE PUBLIC PROCUREMENT LAW ON THE GHANAIAN EDUCATIONAL SECTOR By EYRA LYDIE GNANIH Thesis submitted to the Department of Business Administration Ashesi University College In partial fulfilment of Bachelor of Science degree in Business Administration APRIL 2012 i Declaration I hereby declare that this thesis is the result of my own original work and that no part of it has been presented for another degree in this university or elsewhere. Candidate’s Signature:…………………………………………………………………… Candidate’s Name: Eyra Lydie Gnanih Date: Thursday, 12th April 2012 I hereby declare that the preparation and presentation of the thesis were supervised in accordance with the guidelines on supervision of thesis laid down by Ashesi University College. Supervisor’s Signature:…………………………………………………………………….. Supervisor’s Name: Dr Stephen E. Armah Date:………………………………….. ii Acknowledgement Gratitude goes to my parents for their encouragement, support, and inspiration. To Dr Stephen E. Armah, my thesis supervisor, thank you for the constructive criticisms and timely feedback which were of exceptional help in completing this project. For the reception and openness of the Secretary of the Public Procurement Authority and for the reports and information made available by Mr Alex Osei-Bonsu of the same institution, thank you. This project would not have been possible without the generosity and willingness of the......

Words: 14700 - Pages: 59


...Institute of Supply Management (ISM) sets some detailed principles that supply management personnel can abide by ethically. They include guidelines to follow which help aid in the process of handling several areas of the job, including conflicts of interest, personal purchases, and bribes. Contract administration spreads the responsibility of sound contract management over several employees to ensure that contracts are carried out effectively. With sound contract management, the procurement manager helps improve supplier performance and maintain good business relationships by making sure communication is clear, roles are clearly defined, and everyone is acting within the terms and agreements of the contract (Sollish & Semanik, 2007). The Supply Relationship Manager (SRM) monitors performance and manages supplier activities. The legal implications of not having sound contract management could be minimal to huge because contracts are written agreements that need to be followed. Moral implications could be how the public defines the company and whether or not customers will repeat purchasing. References Rentmeester, C. (2006). What’s legal? What’s moral? What’s the difference? A guide for teaching residents. American Journal of Bioethics. 6(4). 31-33. Sollish, F. & Semanik, J. (2007). Procurement and supply manager’s desk reference. John Wiley & Sons, Inc. (US); 2007. Available from ebook Collection (EBSCOhost), Ipswich, MA. Accessed October 9, 2011....

Words: 396 - Pages: 2


...Sustainable Procurement: Question1: Short definition of sustainable procurement Sustainable procurement is a process where organization meets their needs for goods and services, works utilities (water, gas, electricity etc.) in a way that they will achieve value for money. Not only benefit to the organization but also to the public and society, the economy while the damage toward environment is minimized. Question2: why it is needed? Sustainable procurement is needed because we need to reduce the waste that we are producing. It is the long term cost effectiveness. Saving energy, reducing water consumption. Encourage reuse and recycle, to protect the environment and the biodiversity. Question3: what unique challenges do sustainable buyers face? With buyers will not know where the products they are purchasing made from as in where and what kind of materials. It is a tricky situation for the buyers, as not always the suppliers will tell them. Buyers will face the difficulties of not knowing if the product is sustainable or not and therefore may making the wrong decision. With the suppliers implementing that the products is sustainable but is this really true? Question4: which tools are available to buyers in order to help them make the best ethical buying decisions? Buyers can look at the suppliers CSR, the ISO that they have in order to have a clear view. Company that have ISO in hold mean they are following the indication of the International......

Words: 413 - Pages: 2


...workforce schedules and facilitating compliance with government and internal regulations. Absence Management: Time Is Money style= border-width:0px; />   comments powered by Disqus Related Topics:   Alerting and  7/5/2012 11:11:00 PM Web-based Fleet Management Organizations managing a fleet often operate on razor-thin margins. A recession can further deplete fleet companies’ purses, resulting in reduced scale of operations, lower profits, and process inefficiencies. Visibility is key to fleet optimization and can be achieved with a fleet management system. Learn how to maximize the availability of your resources and lower the total cost of ownership (TCO) of your mobile assets. CASH MANAGEMENT RESEARCH PROPOSAL SAMPLES: Web-based Fleet Management Web-based Fleet Management Source: HCL Technologies Document Type: White Paper Description: Organizations managing a fleet often operate on razor-thin margins. A recession can further deplete fleet companies’ purses, resulting in reduced scale of operations, lower profits, and process inefficiencies. Visibility is key to fleet optimization and can be achieved with a fleet management system. Learn how to maximize the availability of your resources and lower the total cost of  9/29/2009 8:07:00 AM Sony Picks Palm OS Sony announced plans to build new Palm OS-based hand-held gadgets that could allow people to view videos, listen to music and organize information, thereby shutting out Windows CE. CASH MANAGEMENT......

Words: 1692 - Pages: 7

Erp Procurement Process

...Chapter 4 The Procurement Process Multiple Choice Questions | 1. |Which one of the following is not a type of organizational data that is utilized in the procurement process? | | | | | |Client | | |Company Code | | |Storage Location | | |Purchasing Organization | | |Manufacturing Plant | | | | | |Answer: e Difficulty: Easy Page Reference: 2 | | |Section: Organizational Data Practice: ...

Words: 3775 - Pages: 16


...EFFECT OF PROCUREMENT SYSTEMS ON THE PERFORMANCE OF CONSTRUCTION PROJECTS Abstract: Project procurement has been described as an organized methods or process and procedure for clients to obtain or acquire construction products. Apart from the traditional approach, there are now other “fast-tracking” or innovative procurement systems used by the construction industry world wide. The different procurement systems differ from each other in term of allocation of responsibilities, activities sequencing, process and procedure and organizational approach in project delivery. These differences have invariably affected the project performance. Project performance has been defined as “the degree of achievement of certain effort or undertaking” which relates to the prescribed goals or objectives that form the project parameters. There are many other elements that determine project success, but the focus of this paper is on the three critical parameters or project performance i.e. time, cost and quality. The aim of this paper is to look into the effect of the different procurement systems on the project performance. Since there are many different project procurement systems, it is appropriate for the purpose of this presentation to limit to the common ones i.e. traditional system, design and build and management contracting. Keyword: Project procurement, performance, time, cost and quality INTRODUCTION The procurement of construction project is vast in scope because it involves......

Words: 4166 - Pages: 17


...2005 CONTENT ActPAGE The Public Procurement and Disposal Act, 2005 ……………… 45 ________________________________________________ PRINTED AND PUBLISHED BY GOVERNMENT PRINTER, NAIROBI THE PUBLIC PROCUREMENT AND DISPOSAL ACT No. 3 of 2005 45 No. 3 Public Procurement and Disposal 2005 Date of Assent: 26th October, 2005 Date of Commencement: By Notice ARRANGEMENT OF SECTIONS PART I - PRELIMINARY 1—Short title and commencement. 2—Purpose of the Act. 3—Definitions. 4—Application of Act. 5—Conflicts with other Acts. 6—Conflicts with international agreements. 7—Conflict with conditions on donated funds. PART II – BODIES INVOLVED IN THE REGULATION OF PUBLIC PROCUREMENT A — Public Procurement Oversight Authority 8—Establishment of Authority. 9—Functions of Authority. 10—Director-General of the Authority. 11—Term of office of Director-General. 12—Restrictions on activities of Director-General. 13—Terms of service. 14—Resignation of Director-General. 15—Removal of Director-General. 16—Staff. 17—Acting Director-General. 18—Financial arrangements. 19—Audit. 20—Quarterly and annual reports. 46 No. 3 Public Procurement and Disposal 2005 B – Public Procurement Oversight Advisory Board 21—Establishment of Advisory Board. 22—Composition of Advisory Board. 23—Functions of Advisory Board. 24—Procedures of Advisory Board. C – Public Procurement Administrative Review Board 25—Review Board. PART III – INTERNAL ORGANISATION OF PUBLIC ENTITIES RELATING TO PROCUREMENT 26—Threshold matrix and......

Words: 18686 - Pages: 75

The Impact of Government Procurement Process on Effective Service Delivery in Uganda.

...THE IMPACT OF GOVERNMENT PROCUREMENT PROCESS ON EFFECTIVE SERVICE DELIVERY IN UGANDA. A CASE STUDY OF MBALE MUNICIPAL LOCAL GOVERNMENT COUNCIL By: WANDULU KOSEA 2011-B141-10072 A REPORT SUBMITTED TO THE FACULTY OF SCIENCE IN PARTIAL FULFILLMENT OF THE REQUIREMENTS FOR THE AWARD OF THE DEGREE OF BACHELOR OF SCIENCE IN ECONOMICS AND STATISTICS OF UGANDA MARTYRS UNIVERSITY MAY, 2014 DECLARATION I, Wandulu Kosea declare that the content of this dissertation is my original work and it has never been submitted to any University or institution of higher learning for any academic award. Where relevant information to the study was got from others authors’ work, it was duly acknowledged. Wandulu Kosea Signature………………… Date:………………….. APPROVAL This dissertation has been submitted with my approval as the supervisor and it is worthy to be credited as part of the necessary requirements for the award of the degree of Bachelor of Science in Economics and Statistics of Uganda Martyrs University. Supervisor: Dr. F. Mwesigye Signature………………… Date:………………………. DEDICATION This dissertation is dedicated to my parents Dinah and Dison Nakhokho, brothers, sisters and friends for their endless love, moral, spiritual, emotional and financial support that helped me to grow in my education. Special appreciation goes to my elder brother William Makuma for his unconditional guidance and financial......

Words: 13529 - Pages: 55

The Benefits of Electronic Reverse Auctions (E-Ras) in the Procurement Process

...The Benefits of Electronic Reverse Auctions (e-RAs) in the Procurement Process The nature of business competition is changing drastically. One of the most profound changes currently transpiring in the world of business is the introduction of electronic commerce. The impact of electronic commerce (ecommerce, or EC) on procurement, shopping, business collaboration, and customer services as well as on delivery of various services is so dramatic that almost every organization is affected. In this paper, I will show how electronic reverse auctions (e-RAs) is very significant in the federal procurement process by saving money, time and maximizes supplier competition. Reverse auctions gained popularity with the emergence of Internet-based online auction tools. Today, reverse auctions are used by federal, state and private agencies to purchase raw materials, supplies and services. The Reverse Auction Process In the traditional auctions, also referred to as forward auctions, a seller offers a product that is demanded by several buyers who compete and bid up the price. The highest bidder wins and buys the product. In a reverse auction, it is the buyer who is in control of the process. The buyer is interested in an item offered by a number of sellers who compete and lower their price in order to get the deal. Unlike traditional auctions that occur at physical locations, reverse auctions are accessed online, through web browsers, via private software companies known as......

Words: 936 - Pages: 4


...QUESTION 3: Discuss on the Effects of Procurement System in the performance of construction projects I. INTRODUCTION Procurement is also called as sourcing, which means gathering services and goods from the preparation and of request through the approval of statement for payment. This involves purchase planning, financing, making the purchase, inventory control and stores, specific development, standard determination, supplier research and selection, supply contract administration, disposal and other related functions, value analysis and price negotiation. Procurement plays major role in work relationship between parties involved in the construction process. Identify the primary and secondary objectives of the projects, Risk innate in the proposal, Environmental determination, which it will be implemented and selecting the appropriate procuring method for the proposed project. Procurement was not about a building, it was about entire project which includes obtaining goods and services, also includes obtaining human recourses like, consultants, contractors, sub-contractors, suppliers and specialists for some purpose. It is the very important step which can show some significant impact on the project success. Procurement is essentially a series of considered risks – each method has individual strengths and weaknesses, which must be carefully calculated by clients and industry alike. There are a number of different types of procurement routes available for clients to......

Words: 5134 - Pages: 21


...become part and parcel of everyday life in many business circles as a large number of organizations are involved in one form of e-businessor another such as e-procurement. The effect of e-business and in particular e- procurement on internal customer service is being addressed in this study because e- business and internal customer service are all important issues in today’s globalisedworld which is characterised by stiff competition among organisations.One of theResearch suggest that e-business activities bring three types of benefits to theorganization: value benefits (perceived by both buyers and sellers as a result of reducedsearch and costs), revenue benefits (allowing the organization to exploit newopportunities such as disintermediation, free service, etc.), and logistics benefits (finding the proper position in a supply chain).Procurement is an important part of the supply chain and does not only affect external stakeholders but also internal stakeholders. This entails that it has potential to add value not only to the external side of the supply chain but also to the internal supply chain. The electronic application of procurement (e-procurement) has had many benefits to organizations such as cost savings and profits. It thus makes it an important area of study and this particular study addresses how e-procurement is affecting internal customers in organizations and goes further to determine how external customers are affected by Internal Customer Service. Internal......

Words: 2493 - Pages: 10


...| The Future Role of Procurement in the Global Supply Chain | | Strategic Sourcing and Procurement | | Quiqueena Cintadita | Presented to: Tim Parker Msc. Logistics and Supply Chain Management December 10 2015 | Role of purchasing has changed from year to year. Years ago, it was considered as a job to buy materials. Now, purchasing is an essential function, which is used as a strategy by companies (Monczka et al. 2010). There are many reasons leading to the changes, such as increase in competition between companies, rise in technology, and growth in customers request (Lysons and Farrington 2012). These changes make the relationship with suppliers more important and therefore transparency is needed. Nevertheless, new concepts are needed which involves technology to keep a track to organize a global supply chain (Monczka et al. 2011). Supply chains are mergers from all activities, processes, and functions, which involve all the suppliers to support organizations or companies to deliver the products and services that customers or consumers needed (Business Dictionary). As a function, purchasing took part in the process of supply chain and all the internal organizations that related with supply chain, such as engineering, manufacturing, marketing, finance, information technology, logistics, and legal. Firstly, engineering, purchasing can help the engineering to reduce the defect. For example, in one global electronic manufacturing company, the......

Words: 3482 - Pages: 14