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Proxy Voting in Australia

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1. Process of Voting by Proxies

Public companies at many times require resolutions to be passed by members. These resolutions are passed by holding general meetings. However, it is inconvenient for many members to attend the meetings, for example members maybe living abroad or in different states. In the absence of members, there is provision of proxy voting.

Proxy voting means to appoint an individual or a body corporate (s 249X 1A) to vote in place of a member (Halsbury, pg 1). A proxy appointment form is sent to members along with notice of meeting. Members unable to attend the meeting then fill in the proxy form and send it back. The proxy appointed has the same right as the member would have in a meeting, to speak, vote or not vote and demand for a poll. However, a proxy is expected to act according to the instruction of the member or, if undirected, in the interest of the member (Halsbury, pg 12).

Voting occurs either by a show of hands or a poll. A proxy can join a demand for poll and take part in it, however, a company’s constitution may restrict partake of proxies in a show of hands (Halsbury, pg 12).

Yet, proxy voting has its own criticism. Appointing a proxy does not necessarily mean that they will vote, a proxy may decide not to vote (CSA, pg 4) thus the shareholders vote is not utilised. Moreover, a proxy who has been appointed by many shareholders may choose to cast vote of those shareholders, with whom his views match (CSA, pg 6). This is a concept known as cherry picking of votes. Other forms of abuse using this system are using show of hands method by chairman (CSA, pg 5), proxy solicitation and proxy lodgement process.

2. Problems identified in 2005

The Corporations Act 2001, prior to any amendments, states the rules for proxy voting. First and foremost, eligible members must be sent a proxy form or list of members who are

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