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Report on Inventory

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Submitted By nwom
Words 507
Pages 3
TO: HEAD PROCUREMENT
FROM: PROCUREMENT OFFICER
SUBJECT: REPORT FOR THE MONTH OF NOVEMBER, 2013
DATE: 30TH NOVEMBER, 2013

INTRODUCTION: This report covers the period of November 1st - November 30th, 2013. Highlighting requisitions arising from other departmental operation, construction of princess gogoba and warehouse / workshop.
GOALS AND OBJECTIVE: The objectives for this reporting period include:
A. Ensure that all requisition for other departmental operations, construction of princess gogoba and
Warehouse / workshop that are relevant to the purchasing and supply are duly followed and closed out.
B. The quality of goods and services supplied is acceptable by set standards and made available in time to meet the overall timeline for completion of relevant projects or operation.
C. Progress on vendor registration and vendor registration code issuance process.
D. Diesel dispensary.
E. Materials management.
E. Summary on purchases for the month.
REQUISITION ARISING FROM RELEVANT OPERATIONS:
CONSTRUCTION OF PRINCESS GOGOBA
The request of materials and services for the completion of princess gogoba is being processed as vendors for the needed materials are mobilizing for delivery.
WAREHOUSE / WORK SHOP CONSTRUCTION:
All materials request for the warehouse / work shop construction for the preliminaries, excavation, earthworks and Ironmonger stages have been provided.
OTHER DEPARTMENTAL OPERATION:
MARINE VESSEL MAINTANANCE
Requisitions for the maintenance of MV PRINCESS DEBORAH, DATA have been processed and the supply for the needed materials have provided.
BASE OPEARTION
Request of the materials needed for the base II shore protection work and store consumables is being processed as supply for the needed materials is on course.
Personal protective equipment (PPE) for personnel has been purchased in line with HSE standard and issuance is on course.
ELECTRICAL / MAINTANANCE
Request for a 75 amps battery and engine oil for the 28 kva marapko diesel engine generator in base 1 and lincon self weld machine in base 2 have been provided.
VENDOR REGISTRATION AND VENDOR CODE:
The registration of vendors for the company is ongoing, as submitted documents are being reviewed and assessed for registration.
For vendors whose documents have been assessed registration code has been generated and issued out to them.
DIESEL DISPENSARY:
For the month of November 2,010 liters of diesel has been dispensed giving a balance in stock of 2,011 liters for November.
To this effect I wish to notify that the quantity of diesel in stock has reached a re-order level appeal that there should be purchase of diesel because the quantity in stock has reached its re-order level and the request for the calibration of the diesel and a dip stick should be closed out to improve accuracy of measurement.
MATERIALS MANAGEMENT
Stock audit was conducted on materials in the store at base 1 and 2 and attached here with is a copy of the inventory report for November, 2013.
Also housekeeping exercise was carried out and materials in the various stores have been arranged and stacked properly to aid safe access in and out of the store.
SUMMARY ON PURCHASES:
See attached invoice register for November 2013.

Thank You,
Albert Olumati Nwobidike

Procurement Officer

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