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Role Analysis

In: Business and Management

Submitted By surimenon
Words 465
Pages 2
ROLE ANALYSIS: SOME DEFINITIONS

WHAT IS A ROLE?
A Role is defined as the “position an individual occupies in a organization, and is identified by the functions and activities he/she performs, in response to the “expectations” of “significant members” in the organization and organizational requirements.

WHO IS A ROLE OCCUPANT?
The individual who occupies that role is called the Role Occupant.

WHO ARE ROLE SET MEMBERS?
“Significant members” are those members with whom the Role Occupant has a direct relationship with, which leads them to have certain expectations from the Role Occupant. These ‘significant members’ are called the Role Set members.

HOW DOES ROLE ANALYSIS HELP?
The process of analyzing the role is termed as a Role Analysis exercise. In a Role Analysis exercise, the role being analyzed is called the Focal Role. A Role Analysis exercise reduces role ambiguity, role conflicts, individual stress and general dissatisfaction from the Role Set members.

WHAT ARE KEY RESPONSIBILITIES?
KRs are broad group of activities that reflect the main contribution of the Role to the organization and its members. It is more developmental and value added in nature, and spans a long-term horizon. It is therefore defined by what the person can do, based on his/her own assessment as well as those of role set members, who feel the role occupant can perform, with support and training.

WHAT ARE ROUTINE RESPONSIBILITIES?
RRs are those activities, mainly of a maintenance type, to interact with the members, communication and team building. Some may be mandatory some dependent on the position/location of the role. It could also involve required documentation, support to other team members etc.

WHAT ARE CRITICAL SKILLS & ATTRIBUTES ?
These define key competencies for the Role, required by the individual to effectively perform his duties. It could involve knowledge; skills and behavioral attributes (ways of behaving, attitude factors) required by the Role Occupant to effectively interact with his other members in the organization

ROLE OCCUPANT’S FORM (To be filled by the Role Occupant) Name: ______________________________ Role: ____________________

KEY RESPONSIBILITIES

1 | | 2 | | 3 | | 4 | | 5 | | 6 | |

ROUTINE RESPONSIBILITIES

1 | | 2 | | 3 | | 4 | | 5 | | 6 | | 7 | | 8 | | 9 | | 10 | |

CRITICAL SKILLS & ATTRIBUTES

1 | | 2 | | 3 | | 4 | | 5 | | 6 | | 7 | | 8 | | 9 | | 10 | |

(ROLE SET) MEMBER’S FORM (To be filled by the Role Set members) Name: ______________________________ Role: ____________________

KEY RESPONSIBILITIES

1 | | 2 | | 3 | | 4 | | 5 | | 6 | |

ROUTINE RESPONSIBILITIES

1 | | 2 | | 3 | | 4 | | 5 | | 6 | | 7 | | 8 | | 9 | | 10 | |

CRITICAL SKILLS & ATTRIBUTES

1 | | 2 | | 3 | | 4 | | 5 | | 6 | | 7 | | 8 | | 9 | | 10 | |

CONSOLIDATION (To be filled by the Role Occupant after discussions) Name: ______________________________ Role: ____________________

KEY RESPONSIBILITIES

1 | | 2 | | 3 | | 4 | | 5 | | 6 | |

ROUTINE RESPONSIBILITIES

1 | | 2 | | 3 | | 4 | | 5 | | 6 | | 7 | | 8 | | 9 | | 10 | |

CRITICAL SKILLS & ATTRIBUTES

1 | | 2 | | 3 | | 4 | | 5 | | 6 | | 7 | | 8 | | 9 | | 10 | |

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