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Site Security Survey

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SITE SECURITY SURVEY

TABLE OF CONTENTS

SECURITY RECOMMENDATIONS: Page

1. Entry Barriers 3 2 Signs 5 3. Lighting 6 4. Windows 7 5. Equipment Near Street Level Windows 8 6. Interior Patrol Visibility 9 7. Burglary Resistant Glazing Materials 9 8. Shrubbery 10 9. Skylights 10 10. Vents 10 11. Air Conditioners 11 12. Grills and Gratings 11 13. Doors and Door Frames 12 14. Strikes 14 15. Key Control 15 16. Equipment Locks 15 17. Hinge Protection 16 18. Roof Accessibility 17 19. Fences 18 20. Vehicle Security 19 21. Padlocks 19 22. Hasps 20 23. Chains 20 24. Safes 21 25. Inventories and Engraving 21 26. Reporting Crimes 22 27. Employee Participation 22

|SECURITY RECOMMENDATION 1 |
|ENTRY BARRIERS |

|A. Normal business hours |
| | |
|1. |Place signs limiting access to "EMPLOYEES ONLY" to discourage people from entering an area. |
| | |
|2. |Have all visitors pass through a reception area. |
| | |
|3. |Always have at least one person in the reception area. If there is no one available to watch over the area, lock all entries to |
| |prevent unauthorized entry. |
| | |
|4. |Never leave one employee isolated in an unsecured area. |
| | |
|5. |Escort visitors in areas containing equipment and/or records not under constant surveillance. |
| | |
|6. |Employees should offer to escort visitors entering the facility. |
| | |
|7. |Have one employee and an alternate responsible for locking all doors, windows, gates, vehicles, and setting alarms in each work |
| |area. |
| | |
|8. |Post nonpublic areas and encourage employees to inquire about strangers in these areas. |
| | |
|9. |Encourage employees to keep doors closed, keep valuables out of sight, and to lock desks, files, and other storage compartments |
| |before leaving. |
| | |
| 10. |Lock inner office areas from the exterior side. |
| | |
|11. |Install an electrical access control system on the reception area door. |
| | |
|12. |Install a lockable entry gate at the reception area counter. |
| | |

|B. After-hours, weekends, holidays |
| | |
|1. |Employees should sign in and out after-hours. |
| | |
|2. |Keep doors locked and control entry to areas with 24-hour operation. |
| | |
|3. |Encourage employees to park in well lit areas close to their work stations. |
| | |
|C. Deliveries and pick ups |
| | |
|1. |Do not leave goods unattended on loading docks or by doors. |
| |Plan to have incoming goods stored immediately. |
| |Require identification from anyone removing goods from the premises. |
| | |
|2. |Keep delivery doors closed when NOT in use. |
| | |
|3. |Do not leave notes on delivery doors, allow locks to be taped open, or wedge doors ajar. |
| | |
|4. |Use physical barriers to separate shipping areas from receiving areas. |

|SECURITY RECOMMENDATION 2 |
|SIGNS |

|A. Office interior |
| | |
|1. |Use signs to restrict certain areas of the office to “AUTHORIZED PERSONNEL.” |
| | |
|2. |Use signs to direct the public to locations for service. In addition to improving security, this strategy will reduce foot traffic |
| |in nonpublic areas. |
| | |
|3. |Use color-coded floor stripping in conjunction with signs to channel and control public traffic. |
| | |
|4. |Label emergency exit doors with the words : |EMERGENCY EXIT ONLY |
| | |USE MAIN ENTRANCE DOOR TO EXIT |

|B. Parking lots and office exterior |

|1. |All doors providing public access to the office should have a |PUBLIC ENTRANCE |
| |conspicuous sign posted on the exterior side stating: | |
|2. |All doors not providing public access should be labeled: |NOT FOR PUBLIC ACCESS |

(Note: Keep nonpublic doors locked to prevent their use by unauthorized persons.)

|SECURITY RECOMMENDATION 3 |
|LIGHTING |

|A. Interior lighting |
| | |
|1. |Unless valuable equipment is visible from the outside, leave interior lighting on during the hours of darkness. |
| | |
|2. |To save energy use a timer or a light sensing device to control these lights. |
|3. |Unless valuable equipment is visible from the outside, lighting should be sufficient to allow passing police patrols to observe a |
| |person inside. |

|B. Exterior lighting |
| | |
|1. |Leave exterior lights on during the hours of darkness. |
|2. |To save energy use a timer or a light sensing device to control these lights. |
|3. |Lighting near access doors, around parking lots, and in |Sufficient to illuminate these areas to a constant level of 1 to 1.5 |
| |storage areas should be: |foot-candles at ground level. |
| | |High pressure sodium lighting, which is generally accepted as most |
| | |efficient for exterior security lighting. |

|SECURITY RECOMMENDATION 4 |
|WINDOWS |

|A. Sliding wood or metal frame windows |
| | |
|1. |Secure sliding wood or metal frame windows by pinning |a. Drill small holes at a downward angle, through the top and bottom of the |
| |from the building interior: |interior channel flange, and halfway through the window frame. |
| | |b. Insert a small hard metal pin in each hole. |
| | |c. Eliminate unnecessary play (movement up and down) by opening the window |
| | |and installing a thin plywood strip along the upper sliding channel so that |
| | |when you close the window it will just clear. |
| | |
|B. Louvered windows |
| | |
|1. |Although adequate locking devices are not available for|Remove and replace with another type window. |
| |louvered windows, there are three methods for securing |Install grills or gratings over them, preferably on the interior side. |
| |such windows: |Epoxy each louvered window to the frame. |
| |
|C. Double hung windows |
| | |
|1. |Secure double hung windows by pinning from the building |Drill holes at a downward angle through the inside window frame where top |
| |interior: |and bottom overlap. |
| | |Continue drilling halfway through the outside frame. |
| | |Insert hard metal pins. |

|D. Casement windows |
| | |
|1. |Secure casement windows with smooth-headed carriage |a. Drill holes, top and bottom, through the frame and window frame. |
| |bolts: |b. Insert carriage bolt, head outside, and secure with wing nut. |
| | |c. Strip the bolt threads or spot weld. |

|E. Transom windows |
| | | |
|1. |These windows should be permanently secured. If you need them for ventilation, use grills or gratings. |

|SECURITY RECOMMENDATION 5 |
|EQUIPMENT NEAR STREET LEVEL WINDOWS |

|Equipment located within reach of street level windows creates an attractive target for the window-smash burglar. One or more of the following|
|steps can discourage this type of crime. |
| | | |
|Move all equipment away from the window so it cannot be reached if window is broken. |
|Install a secondary barrier between the window and the equipment, such as grills and/or gratings. |
|Replace the present windows with burglary resistant glazing material. |
|Lock or bolt all portable equipment to desk or table surfaces. |
|Install security film on windows. |

|SECURITY RECOMMENDATION 6 |
|INTERIOR PATROL VISIBILITY |

|A clear view from the outside, when tempting equipment is not visible, can help police spot suspicious conditions or activities. |
| | | |
|1. |Unless valuable equipment is visible through your windows, keep drapes and blinds open at night to allow passing police patrols an |
| |unobstructed view of the interior of the facility. |
|2. |Keep windows clear of obstructions. |
|3. |Contact your local law enforcement agency, advising them of your regular procedure. |

|SECURITY RECOMMENDATION 7 |
|BURGLARY RESISTANT GLAZING MATERIALS |

|Two types of glazing deters the window-smash burglar: |
| | |
|LAMINATED GLASS comes in several thicknesses. The thicker the lamination, the better the resistance. Although this type of material will |
|break with sufficient force, it will take a burglar much longer to create a hole large enough to get through. |
|POLYCARBONATES are the best glazing materials currently available. While this material is expensive, it will not freeze, burn, or break. |

|SECURITY RECOMMENDATION 8 |
|SHRUBBERY |

|Untrimmed shrubbery offers the burglar an excellent hiding place, especially if it is near windows, doors, thin walls, or fences. Given |
|adequate time and concealment, burglars have been known to penetrate solid walls, including those made of heavy brick. |
| | |
|1. |Trim and thin shrubbery below the window line and away from doors and fences. |
|2. |Do NOT leave space between bushes or hedges and the walls of the building. |

|SECURITY RECOMMENDATION 9 |
|SKYLIGHTS |

|Skylights are prime targets for roof burglars. |
| | |
|1. |Secure skylights with grills or gratings fastened on the interior side. |
|2. |Include skylights in your alarm systems. |
| | |
|SECURITY RECOMMENDATION 10 |
|VENTS |

|Vents are a primary entry point for burglars |
| | |
|1. |Cover your vents with a grill or grate to prevent their use as an entry point. |

|SECURITY RECOMMENDATION 11 |
|AIR CONDITIONERS |
| |
|Small air conditioning units which have been installed either in the wall or a window should be permanently secured to prevent easy removal. |
| |
|A. Wall type |
| | |
|1. |The unit should be permanently secured to the wall, preferably with carriage bolts through the wall. |
|2. |Once the bolts are installed and the nuts tightened, strip the threads to prevent easy removal. |

|B. Window type |
| | |
|1. |Fill the space between the unit and the window frame with 2 inch thick wood secured to the window frame with carriage bolts. |
|2. |Secure the unit to the wood. |

|SECURITY RECOMMENDATION 12 |
|GRILLS AND GRATINGS |

|Grills and gratings provide additional security for windows and other openings, and can be installed in ways that enhance the looks of a |
|building. |
| | |
|1. |They must be installed on the inside of the opening and secured to make it difficult for intruders to get around them. |
| | |
|2. |The openings between grills and gratings should not exceed 6 inches. Where equipment is located near windows, you may need smaller |
| |openings, depending on the type and size of the equipment. |
|3. |Accordion and roll-down metal covers should be used for front windows. |
| | |
|4. |Fixed grills or gratings are used to cover rear windows, roof vents, air conditioning vents, and skylights. |
| | |
|5. |All grills and gratings should have a fire release from the interior. |

|SECURITY RECOMMENDATION 13 |
|DOORS AND DOOR FRAMES |

|A. Single swing |
| | |
|1. |Use material rated burglary resistant for glazing in or near doors. |
|2. |These doors must: |Contain a 1-1/2 inch laminated bolt, or, contain a 3/4 inch hooking bolt |
| | |with a ceramic insert. |
| | |Have double cylinders equipped with hardened steel cylinder guards. |
| | |Have a steel strike reinforcer. |

|B. Wood frame glass |
| | |
|1. |These doors must contain a 1 inch dead bolt with a hardened steel roller bearing insert and |
| |double cylinders equipped with hardened steel cylinder guards. |
|2. |If the door contains plate glass, you should protect it with a secondary barrier |
| |(grills and gratings) or replace the glass with burglary resistant rated glazing. |

|C. Glass in door |
| | |
|1. |Secure doors with small panes of glass in one of the |Replace the glass with a burglary resistant glazing material. |
| |following ways: |Replace the door with a solid wood or metal door. |
| | |Protect the glass with grills or gratings. |
|2. |If there is glass within 36 inches of the locking |Add a double cylinder dead bolt lock. |
| |mechanism: | |

|D. Solid wood |
| | |
|1. |Use at least a single cylinder 1-1/2 inch dead bolt equipped with a hardened steel roller bearing and cylinder guard. |

|E. Double doors |
| | | |
|1. |Secure stationary or inactive doors with a 1 inch hard |The bolt actuator should not be movable or accessible when doors are |
| |metal flush bolt on top and bottom. |closed. |
| | |The bolts must fit firmly into their strikes. |
| | |If the doors are metal with aluminum strike areas, the strikes should be |
| | |reinforced with steel. |
|2. |If the double doors are on a garage, shed, or storage room, consider a locking cross bar. |

|F. Dutch doors |
| | |
|1. |These doors must be handled as two separate doors and secured in the same manner as wood frame glass or solid wood doors. |
|2. |The doors can be replaced with a single solid core door. |
|3. |If you are going to install vertical cross bars, they should be metal. |

|G. Sliding doors |
| | |
|1. |Aluminum frame glass can only be adequately secured from the inside. |
|2. |Wood or metal sliding doors: |Secure in the same manner as sliding glass windows, or by a key operated |
| | |lock. |
| | |These doors must fit solidly in the upper and lower tracks. |
| | |Secure the door with an adequate hasp and padlock. |

|H. Door frames |
| | |
|1. |Reinforce door frames to prevent spreading of the frame by hammers, jacks, crowbars, or other implements. |

|I. Workmanship |
| | |
|1. |Poor workmanship is often the occasion for unwanted intrusions. |Excess space between the door and the frame and/or strikes |
| |Inspect your doors carefully for faults that could encourage forced |will invite burglars to place tools in these spaces and pry |
| |entry. |the door open. |

|SECURITY RECOMMENDATION 14 |
|STRIKES |

|A. Wood door frames | |
| | | |
|1. |You should reinforce the strike area of all door frames with steel strike plates. |
|2. |Anchor exterior door frames with not less than four screws at least 3-3/4 inches long. |

|B. Aluminum door frames | |
| | | |
|1. |Reinforce door frames with steel strike plates to prevent door jamb peeling. |
|2. |Reinforce the inactive aluminum double door frames with steel strike plates when double doors are in use. |
|3. |Protect strike areas by a strike guard or astragal extending at least 6 inches above and below the strike plate. |

|SECURITY RECOMMENDATION 15 |
|KEY CONTROL |
|A consistent key control program can reduce property loss and protect employees. |
| | | |
|1. |Have one person in charge of issuing keys and obtaining signed receipts from employees. |
|2. |Re-key your locks when a key is lost and recovery is unlikely. |
|3. |Review and update your key control system: |Issue only the minimum number of keys necessary. |
| | |Design the key system so that employees' keys will allow them |
| | |only into areas their duties require. |
| | |Be especially careful in issuing master keys. |
| | |Conduct an annual key inventory to assure employees still have|
| | |the keys they were originally issued. |
| | | |
|4. |Have one person responsible for having new keys made and have all |STATE OF CALIFORNIA |
| |keys clearly stamped: |DO NOT DUPLICATE |
|5. |Re-key your office every five years. If you have high employee turnover, re-key more frequently. |

|SECURITY RECOMMENDATION 16 |
|EQUIPMENT LOCKS |

|If your facility evaluation indicates a serious crime threat exists in your area, you may need to install equipment lock-down devices. |
| | | |
|1. |Contact a reputable office equipment supply store to obtain information on the various types of lock-down devices available. |
|2. |Regardless of the type of lock-down device used on your equipment, be sure that the machine is secured to a non-removable part of a |
| |desk, table, or bench. Never use a lock-down device on a mobile stand or cart. |

|SECURITY RECOMMENDATION 17 |
|HINGE PROTECTION |

|Exposed pins can be easily removed and the door opened from the hinge side. There are four ways to secure these hinge pins: |
| | | |
|1. |Remove the existing hinges and replace them with ones having non-removable hinge pins. |
|2. |Spot weld the hinge pin to the hinge. |
|3. |If the hinge screw holes opposite each other match: |a. Remove one screw from each leaf of the hinge opposite each other. |
| | |b. Insert a small round-headed screw or finishing nail, approximately 1 |
| | |inch long, into the leaf jamb, leaving 1/2 inch. |
| | |c. Drill out the opposite screw hole in the door frame leaf. |
| | |d. This should be done on each hinge. |
|4. |If the hinge screw holes do not match: |a. Drill a hole just above the hinge approximately 1/2 inch into the door. |
| | |b. Insert a 1 inch small round-headed screw or finishing nail, leaving 1/2 |
| | |inch. |
| | |c. Close the door until the screw (or nail) comes in contact with the door |
| | |frame. |
| | |d. Drill into the door frame 1/2 inch where the contact point is made. |
| | |Installation of a hinge pin(s) will create a dead bolt effect across the |
| | |back side of the door. |

|SECURITY RECOMMENDATION 18 |
|ROOF ACCESSIBILITY |

|Eliminate easy access to the roof |

|A. Permanent ladders attached to building |
| |
|Solid metal coverings should cover such ladders and should be secured with an adequate hasp and padlock. |
| |
|B. Extension ladders |
| |
|Secure ladders so they cannot be used by unauthorized persons. |
| |
|C. Utility poles |
| |
|Remove the climbing pegs within ten feet of the ground to prevent roof access. |
| |
|D. Trees |
| |
|Trim or remove trees to prevent roof access. |
| |
|E. Trash containers, boxes, lumber, and other objects |
| |
|Keep anything that may be used for climbing away from the building. |
| |
|F. Vehicles and mobile equipment |
| |
|Park vehicles and equipment away from the building. |

|SECURITY RECOMMENDATION 19 |
|FENCES |

|Fences |
| | | |
|1. |A fence surrounding the property will create the first line of defense, providing a psychological and physical deterrent to the |
| |intruder. |
| | | |
|2. |The maintenance of a fence is as important as the installation. Make periodic checks to detect any damage or weaknesses. |
| | | |
|3. |Pay attention to foliage near the fence: |a. Cut weeds and shrubs to ground level or remove them to |
| | |eliminate cover for potential intruders. |
| | |b. Thin or remove limbs and foliage from trees to a height two|
| | |feet above the fence top for maximum visibility. |
| | |c. Plant shrubbery that enhances security along a fence line. |
| | | |
|A. Y-Bar fence top protection |
| | | |
|If permitted by local ordinance, use this type of fence top in high risk areas.|It is comprised of a Y-mounting bar at the top of each fence |
| |post equipped with six strands of barbed wire, three angled |
| |inward and three outward. |
| | | |
|B. Concertina or razor ribbon wire |
| | | |
|Facilities with special security needs may require concertina or razor ribbon fence topping. (Check local ordinances before installation to |
|avoid possible conflict.) |

|SECURITY RECOMMENDATION 20 |
|VEHICLE SECURITY |

|Vehicles are often prime targets for theft, vandalism, and burglary. To reduce the likelihood of such incidents: |
| | | |
|Always lock stored or parked vehicles. |
|Keep storage/parking areas well lit, and park with engine compartments facing the street. |
|Install locking gas caps and hood locks to help prevent gasoline and battery thefts. |
|Try NOT to store equipment in vehicles. Inventory equipment stored in vehicles at least monthly. Park vehicles with extensive and/or high |
|value inventory inside. |
|Install hood security rails. |

|SECURITY RECOMMENDATION 21 |
|PADLOCKS |

|A. Padlock requirements |
| | | |
|Minimum 5/16 inch hardened steel shackle, locking heel and toe. |
|Minimum five pin tumbler operation. |
|Some padlock companies place a key code number on the bottom of their padlocks. Write this number down and remove it from the padlock. |

|SECURITY RECOMMENDATION 22 |
|HASPS |

|A. Minimum requirements |
| | | |
|1. |Minimum 5/16 inch hardened steel eye. |
|2. |Mounting the hasp: |a. Use carriage bolts, which should go completely through the door or |
| | |wall on which you are mounting the hasp. |
| | |b. Use a steel plate on the inside to reinforce the hasp. |
| | |c. After you have firmly tightened the nuts, either spot weld them or |
| | |strip the bolt threads. |

|SECURITY RECOMMENDATION 23 |
|CHAINS |

|A. Chain requirements |
| | |
|1. |Minimum 5/16 inch hardened steel alloy. |
|2. |Welded links. |

|SECURITY RECOMMENDATION 24 |
|SAFES |

|Safe Requirements |
| | | |
|1. |Locate safes in secure areas, out of public view. |
|2. |Securely anchor lightweight or portable safes to the floor. |
|3. |DO NOT leave your safes combinations in the building. Never record combinations on office desk calendars or in daily reminder |
| |books. |
|4. |Your safes should all meet UL specifications, and safes used to secure money should have a class "E" rating or higher. |

|SECURITY RECOMMENDATION 25 |
|INVENTORIES AND ENGRAVING |

|Maintaining current inventories, and attaching or engraving permanent numbers in a visible location on state equipment accomplishes two goals: |
| | | |
|Reduces the risk of theft: a thief is less likely to steal marked property. |
|Assists in locating the owner agency when property is recovered. |
| | | |
|Procedures: |
| | | |
|1. |Maintain an up-to-date inventory record in the immediate area and make annual inventories of all equipment. |
|2. |Check with your department property protection coordinator for guidelines on engraving |
| |equipment with your State Agency Identification Number (SAIN). |

|SECURITY RECOMMENDATION 26 |
|REPORTING CRIMES |

|The CHP must investigate crimes occurring on state-owned or state-leased property. All crimes must be reported to the CHP. |
| | | |
|1. |If your office is within the CHP designated service area, immediately report any crimes/incidents to the CHP via telephone. (Check |
| |your State Telephone Directory.) |
|2. |If your office is located outside CHP designated service area. |Report crimes/incidents on a Std. 99. |
| | |For emergency services call your local police department or |
| | |sheriff's office for immediate assistance. |

|SECURITY RECOMMENDATION 27 |
|EMPLOYEE PARTICIPATION |

|An active and informed workforce is the backbone of any crime prevention effort. |
| | | |
|1. |Emphasize employee responsibilities to help safeguard persons and property at employee orientations. |
|2. |Require employees to sign receipts for equipment issued and hold them accountable for any losses. Do not issue an employee's last |
| |payroll check until all property has been returned. |
|3. |Encourage employees to challenge strangers in your facility or at your work site. |
|4. |Encourage employees to engrave their personal items with their Driver License number. |

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