DATE: October 15, 2011

TO: Instructor Steve Kelly

FROM: Recruit Jeff Pierre V0435769 Orange County Sheriff’s Office Class #13-05

SUBJECT: Purpose for the memo and policy number is to determine why it is Important to comply with standards

On October 14, 2014 I Micheal clay did not comply with standards during physical training. Standards are published documents that establish specifications and procedures designed to ensure the reliability of the materials, products, methods, and or services people use every day. Standards form the fundamental building blocks for product development by establishing consistent protocols that can be universally understood and adopted. This helps fuel compatibility, abilities and simplifies product development, and speeds time-to-market. Standards also make it easier to understand and compare competing products. As standards are globally adopted and applied in many markets, they also fuel international trade.

Standards is a system to identify, develop, acquire, evaluate, disseminate, and provide access to applicable standards, codes, regulations, and laws that affect process safety. The standards system addresses both internal and external standards; national and international codes and standards; and local, state, and federal regulations and laws. Knowledge of and conformance to standards helps a company operate and maintain a safe facility, consistently implement process safety practices, and minimize legal liability. Changes in standards may occur at irregular intervals or on a fixed schedule, and the standards system must keep up with such changes so the company can adjust its compliance activities. The standards system also forms the basis for the standards of care used in an audit program to determine management system conformance.

The main products of a standards system are an accurate, complete, up to date, and accessible set of documents, data, and information. Categories of information include internal company guidelines, consensus codes and standards, applicable regulations, and laws. Ancillary products include company guidance documents that may be created to help ensure efficient, consistent conformance to standards. Outputs of the standards element are used to facilitate the performance of other elements. For example, determining the relevant external codes and standards to which a company must adhere will help form the scope of the auditing element.

If the standards element work is done at a company level, then the responsible party keeps a list of all applicable requirements and copies of all such updated documents. This information is typically communicated to division and facility level personnel responsible for local compliance activities. Facilities that exhibit a high demand rate for maintaining compliance with frequently changing standards may need greater specificity in the standards procedure and larger allocation of personnel resources to fulfill the defined roles and responsibilities. Lower demand situations can allow facilities to operate a standards protocol with greater flexibility possibly with a single person providing the advisory service at a divisional or corporate level for multiple facilities.

Facilities with strong process safety cultures generally will have more performance-based standards procedures, allowing trained employees to use good judgment in managing compliance. Facilities with an immature or evolving process safety culture may require more prescriptive standards procedures, more frequent auditing, and greater command and control management system features to ensure good standards implementation discipline.