...the project manager, report to their functional manager. * Project managers are sometimes simply called project coordinators or expeditors in a functional structure. A matrix organization model allows a project team to incorporate resources from around the organization regardless of which department employees may work in. * Weak matrix The functional managers have autonomy and power over the project team members. * Balanced The project manager and the functional manager have equal power and autonomy over the project team. * Strong matrix The project manager has autonomy over the project and the project team. Working in a Projectized Organization - In this structure the project manager works with complete autonomy over the project. The project team is on the project full-time and reports only to the project manager. Presenting the Project to Management * When you begin a presentation, you want to capture your audience’s attention. You want to hook them and reel them into your project idea. One of the most effective ways to do this is to start at the end. Tell your audience first what the proposed project will deliver. * The WIIFM, or “What’s In It For Me,” principle is the ability to make a presentation touch the audience members so that they see how they will benefit from the proposal. You have to realistically look at four major points in the WIIFM principle to determine if your plan is viable: * Profitability If the ROI on your project...
Words: 3689 - Pages: 15
...contents Executive summary Task 1 Introduction 5 Using of Activity on node to draw the network diagram 6 Determine the timing of activities and the total float 7 Determine the project duration and the critical path 9 Determine the earliest finish date for the project 9 Analyzing the changing activities 10 Limitations of Network Diagram 11 Conclusion 12 Reference 28 Appendix 29 Appendix 1 30 Appendix 2 31 Table of contents Task 2 Introduction 12 Project objective 14 Key milestone for the expanding project 14 Assumption 14 Resources 15 Cost 15 Time 15 Project planning and using techniques 16 Project team 17 Project manager’s leadership styles 18 Project manager’s skills 19 Project control 20 Time management 20 Cost management 20 Quality management 20 Managing Risk 24 Close sure 26 Conclusion 27 Reference 28 Appendix 33 Executive summary: In this report, it has two parts. The first part, will addressed the design a new product for Cassop Ltd and it is also explain about the limitation of network diagrams. The next part give general about how company success in the project of opening new base and ensuring that this project open on time and within budget. Task 1 Introduction As a produces organization which main produces products...
Words: 5485 - Pages: 22
...C Project Management Team roles C.1 Project Board The Project Board is appointed by corporate or Programme management to provide overall direction and management of the project. The Project Board is accountable for the success of the project, and has responsibility and authority for the project within the remit (the Project Mandate) set by corporate or Programme management. The Project Board is the project’s ‘voice’ to the outside world and is responsible for any publicity or other dissemination of information about the project. C.1.1 Specific responsibilities The Project Board approves all major plans and authorises any major deviation from agreed stage plans. It is the authority which signs off the completion of each stage as well as authorises the start of the next stage. It ensures that required resources are committed and arbitrates on any conflicts within the project or negotiates a solution to any problems between the project and external bodies. In addition, it approves the appointment and responsibilities of the Project Manager and any delegation of its project assurance responsibilities. The Project Board has the following responsibilities. It is a general list and will need tailoring for a specific project. At the beginning of the project: assurance that the Project Initiation Document complies with relevant Customer standards and policies, plus any associated contract with the Supplier agreement with the Project Manager on that person’s responsibilities...
Words: 3577 - Pages: 15
....0 INTRODUCTION Success of organization is depends on its effective management system. Every organization will use different method of management systems to apply in organization. Every organization must hired flexible and high credibility person to serve as a managers. This is because, managers is a person who will influence organization productivities especially workers. They will look their managers as their role model in work, as a friend and etc. So, we had interviewed for a manager to know more of his job and which skills he used in organization. Mister Jaunis Bin Kamin is a construction manager for the Sabah team project under Jabatan Kerja Raya Malaysia(JKR). JKR is important department for Malaysia development. His is 42 year old and come from Ranau Sabah. He already married and his missions in life is ‘to improve knowledge every single of time, to achieve target must put effort’. In 1981-1983,he was studying in Sekolah Menengah Kebangsaan Mat Saleh Ranau from form 1 until form 3. He has continued his study for form 4 until form 5 in Sekolah Menengah Kebangsaan Sains Bukit Padang. In 1989,he has taking Diploma’s in Architect at Universiti Teknologi Malaysia, Johor. he also has continued his studied in Degree’s in Architect also at same university in1997-2000. In 1989-1999,he has work as Designer at Supervision Site Office in architect firm at Kota Kinabalu. After that ,in 1999 he started worked for JKR head office in Kuala Lumpur. Then, he worked as...
Words: 4794 - Pages: 20
...EMPLOYEE MOTIVATION IN PROJECT MANAGEMENT Approved: Paper Advisor Date: 7 May 2009 Motivation in Project Management ii EMPLOYEE MOTIVATION IN PROJECT MANAGEMENT __________________ A Seminar Research Paper Presented to the Graduate Faculty University of Wisconsin-Platteville __________________ In Partial Fulfillment of the Requirement for the Degree Master of Science in Project Management __________________ by FangMin Yang 2009 ABSTRACT The purpose of this paper was to discuss motivation theory and explore the application of motivation theory in project management. There are numerous differences between project management and traditional management, but, when it comes to motivating employees, the same motivation theories that are used in traditional management can be used to motivate employees working on projects. Nowadays, motivation theory has become a central tenet of management theory, such that the effective use of motivation theory has a significant impact on the dedication and performance of employees and, as a result, the overall success of a company. This seminar paper presents a summary of some of the most popular motivation theories, and a review of their application to management of employees, in general, and to project management teams, specifically. Each motivation theory has advantages and disadvantages. The motivation theories discussed in this paper are Maslow’s Hierarchy of Needs, Herzberg’s Two-Factor Theory of Motivation, and McGregor’s...
Words: 6006 - Pages: 25
...1a The definition of project. Project is temporary endeavor with a defined beginning and end, undertaken to meet the unique goals and objectives, usually to bring beneficial change or added value. It is a complex, non-routine, start date, specific objectives and conditions, clarify responsibilities, budget planning, a fixed end date, and participatory activities. The project's main goal is to meet customer needs, and carefully planned in order to achieve a specific purpose. To defining a project, its describes a discipline, structured method for selectively collecting information to use through all phases of the project life cycle, to meet the needs of all stakeholders, and to measure performance against the strategic plan of the organization. There are five generic steps for developing a project plan: Defining the Project Scope Project scope is a definition of the end results of a project, mainly is to define as clearly as possible. Project Scope describes what is the expectations to delivered when the project complete, it should define the results to be achieved in specific, tangible and measurable terms. To ensure that scope definition is complete, there is a checklist: Project objective The first step of project scope definition is to define the overall objective to meet the needs. Deliverables The next step is to define major deliverables. Milestones A milestone is a significant event in a project that occurs at a point in time. It should be natural...
Words: 3655 - Pages: 15
...Book, (2011), examines the project management structure of the Beijing EAPS Consulting (BEC) company. This case study also addresses about project plan itself and how the co-workers are struggling with this communication between both mangers. This project plan has demonstrated many strengths and weakness. The one thing that the project plan needs put into action are safeguards to insure that the project is completed on time. BEC has taken on the matrix organizational structure. This type of structure combines functional and divisional organization structure styles. There are advantages and disadvantages in utilizing this type of organizational structure. Advantages include resource utilization, specialization, cross functional areas, communication and flexibility. Resource utilization allows for the project departmental managers to focus on their strengths. Also, it allows for the managers to all the workers to specialize in an area of important for that project. In turn, it uses people across the company who specialize in a field that relates to the project at hand. This matrix structure permits cross departmental communication and flexibility to work on different projects across the company structure.( Guzman, 2012) However, with advantages come disadvantage with this type of matrix organizational structure. This structure increases complexity within the organization by leading to confusion among both workers and managers. The managers may not know what a certain...
Words: 1477 - Pages: 6
...------------------------------------------------- What is a Project? Learning Objectives After completing this topic, you should be able to * recognize examples of a project * identify the characteristics of a project 1. Project characteristics Projects make up almost half of the work that most organizations do. Organizations use projects to help meet their strategic goals. In terms of strategic goals, projects may help an organization meet changes in market demands, customer requests, or organizational requirements. They may also help an organization make the most of technological advances or meet legal requirements. Select each strategic goal for examples. ------------------------------------------------- Market demands ------------------------------------------------- The goal of a project may be to respond to increases or decreases in market demands. For example, car manufacturers research and design fuel-efficient cars to meet market demands for greener products. ------------------------------------------------- Customer requests ------------------------------------------------- Projects may help organizations satisfy customer requests. A call center may use a project to upgrade its computer systems based on requests for faster response times. ------------------------------------------------- Organizational requirements ------------------------------------------------- Projects can help meet changes in organizational requirements. So a company...
Words: 26957 - Pages: 108
...Term Paper: Project Managers and Ethics, Leadership, and Technology Jessica Tyra Dr. Russ White CIS517 May 17, 2015 The Different Organizational Structures There are three different organizational structures in regards to project management, and each has their specific pros and cons associated with their method. A functional organizational structure is one that is best when the focus is a single product. Functional structures aren’t designed to change quickly, and they are the most common type of design. These contain various specialized units that then report to top management, or the top tier of the structure. The grouping is based on similarities. It’s the top tier’s job to make sure that each individual tier below them is able to communicate and coordinate their efforts as one unit. Clustering the individuals with similar knowledge allows specialists to grow within their fields. (Griffin, 2015, p. 1) The main goal of functional structure is to place the human and informational resources in one place to maximize performance. A great example is the structure associated with a University. They have various faculty members who only teach a specific specialty or subject. These individuals are only supposed to teach their specific subject. (Schwalbe, 2013, p. 49) There are some disadvantages to functional organizational structures, with the biggest issue having to do with communication. Communication can be difficult in the decision-making...
Words: 3774 - Pages: 16
...Stress in Projects Using Coaching Leadership Tools. This article is about How to manage stress for project manager using coaching skills. As a project manager there a lot of pressure they need to handle. They need to deal with a client and their workers. Stress is an adaptive response to a situation that is perceived as challenging or threatening to a person’s wellbeing (McShane and Glinow,2013). Every project manager has to go through stress in trying to get the project to turn out successfully, handle tough team members and get the project done. And it isn’t easy (Chan,2013). As you know project manager also human being who sometimes cannot control their feeling and problem and it will make them very stressful. If the stress is left unattended it will make the stress worse and the stress will change to more difficult feeling which stressor and job burnout. According to Mc Shane (2013) stressor is a any environmental conditions that place a physical or emotional demand on a person and job burnout is a the process of emotional exhaustion, cynicism and reduced personal accomplishment that resulted from prolonged exposure to stressor. There many consequences from stress and for sure it will affect the project progress because many work will be pending and the performance of work not meet the customer expectation. As a project manager, they should know how to handle their stress and make sure their stress not affect the project progress. When making a project it involves...
Words: 2093 - Pages: 9
...Team Assignment Case Analysis of the Orion Shield Project Dennis J Paffrath April 18, 2013 AMBA 640 Professor Marsh 1 Table of Content Executive Summary…………………………………………………………….3 Technical Issues…………………………………………………………………5 Initiating Process Group…………………………………………………5 Planning Process Group…………………………………………………5 Executing Process Group………………………………………………..10 Monitoring and Controlling Process Group…………………………….11 Closing Process Group………………………………………………….14 Ethical Issues……………………………………………………………………15 Legal and Contractual…………………………………………………………..16 Conclusion………………………………………………………………………17 References………………………………………………………………………18 2 Executive Summary K. Schwalbe (2012) has provided a basic understanding of what project management is and explains that it requires planning and use and management of organizational resources in order to complete a project within the required time, scope and cost. Project managers must understand that one of the most important aspects of project management is to complete a project with a successful delivery of the product while ensuring that it is within the required timeline and within the resources allocated to the project. Therefore, it is imperative that the managing of a project makes efficient use of time, resources, cost, risk, quality and scope. By understanding these constraints, the project manager will be able to successfully complete the project. In reviewing the Orion Shield project case, it is very clear that the Scientific Engineering...
Words: 4699 - Pages: 19
...Project Management Paper MGT 437 October 24, 2011 Michael Koma Project Management Paper Before anyone can understand what it is to manage a project, he or she must first understand what a project is and how it goes through its lifecycle. This paper will help the reader understand not only what a project is, but also how each phase of the lifecycle comes into play. It will conclude by explaining to the reader why it is important for organizations to use project management to accomplish tasks. What is a project? A project can be simply explained as a set of tasks that need to be accomplished for a particular goal. A little more complicated explanation is that a project is a set of tasks that exist to produce deliverables. So, what is it that makes up a project or how does an organization determine they have a project to complete? There are several questions that if they are answered correctly show an organization that they do have a project. For example, do they have something that has a specific objective to be completed within certain specifications or do they have something that needs to be completed with a defined start and end date. If a company comes to determine that they do have a project, then they must set up a project manager and a team. The project manager will have the task of ensuring that the phases of the project lifecycle are completed within the time frame that the company has given him or her. There are four basic phases to...
Words: 1067 - Pages: 5
...understanding of project management. • Understand why project management is needed and how it differs from other forms of management. • Identify the relevance of project management to the business and academic world of management. • Identify the role of a project manager. • Identify the purpose or relevance of a feasibility study in the project environment. • Identify all the stakeholders and identify their needs and expectations. Project management is seen as a rather modern discipline, however many of the greatest monuments in the world, e.g. Pyramids, Taj Mahal etc, could not have been formed without some form of project management. The art and science of project management has been used in many ways although it was not until the 20th century that businesses began to see the relevance and importance of this discipline. Its role in business began as external to the organisation, however in recent years more and more organisations have begun to use project management internally. Project management has become a vital part of many businesses and it is used in many different fields of study, from engineering, programming or IT development, research and development, product development, marketing etc. The aim of this assignment is to see how project management is defined, how it applies to the telecommunications business and how project managers and organisations can use project management to ensure stakeholders’ expectations are met. QUESTION 1: Explain what project management...
Words: 7586 - Pages: 31
...a major role in managing a project. The project manager needs to know the subject to some degree and have a good idea as to what types of resources are available to complete a project. A project manager also needs to have a good idea of what steps should happen to manage a project from start to finish. Experience is the only thing that can help really refine the process and to allow a process to come in most economically. The need to ask the right questions comes from repetitively working on projects. Knowing what to ask and how to ask questions of the receiving parties takes skill and practice. Just asking the question and not being able to analyze it for the real meaning takes someone who can interpret what people are really trying to say. A project manager needs to know how to break out the work for a project. A seasoned person will already have a good idea of what tasks need to happen and in what order they need to be happen in. This person will be able to estimate time and costs associated with each task with much greater accuracy. Experience can help but experience could also be a detriment when calculating these items. If the project manager a bad experience on a previous project where everything went wrong he or she may be prone to pad the time and costs too much which could make the reality of the project too costly and/or time prohibitive. These past experiences a seasoned project manager has had with projects can affect more than their...
Words: 765 - Pages: 4
...citizen and known to be an excellent place to work. It has been ranked among the top three employers in the community for several years. Its mission is to serve customer’s needs for electric power in ways that provide exceptional value to all stakeholders including customers, shareholders, employees, and the communities in which it operates. Its values include providing a safe work environment; fairness and respect for customers, employees, shareholders, and partners; honoring commitments to use resources wisely; providing a high quality of work life for its employees; and striving for excellence and having fun. Given its long history, many of its current employees are children or grandchildren of former employees so there are close family ties to the company as well as a sense of loyalty. However, technological advancements in the power generation business over the years have resulted in jobs being either redesigned or eliminated. For example, in the past, the company had many employees who read meters, which showed the amount of electricity used by households. Meter readers traveled from house to house each month to log the information for billing purposes. Now meters are read automatically and data is transferred to the billing department via computer. This technological advancement eliminated the need for many employees who were required to resign, be laid off, or be retrained for other...
Words: 1380 - Pages: 6
