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Time Management Challenges

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Time Management Action Plan
Time Management Action Plan
Supervisors personal skills |
Supervisors personal skills |
Learning plan 2.3 ann hall
Learning plan 2.3 ann hall
2016
2016

Do one thing at a time #16 Doing one thing at a time is not a very good skill for me. On a scale from one to ten and one being the worst I would have to say that I am at a two. For me that means I have no clue what that even means any more now that I have children. I have three children, go to school and work two jobs. Don’t get me wrong I would love to be able to only do one thing at a time but it seems to be impossible with what all I have to deal with and do in a days’ time. With that being said if I ever wanted to do one thing at a time I would have to learn how to do it all over again and get out of the mindset that I need to get everything done and get it done right away. I am willing to try to learn it all over again but chances are I will have to practice when the kids are not home so I do not get distracted. The other thing is I need to not watch tv when I am doing other tasks or even doing homework. This would be the biggest problem for me is always having the tv on where ever I am at. * Switching between tasks takes time even if we are not aware that it does and what our minds are required to do (page 75). It also says in some cases multitasking can be very dangerous (page 76). Chances are you can and will get more done and be safer if you just focus on one task at a time (page 76). It says in the book it would be a very good skill for me to learn if I have small children (page 76) which I do have one small child. She is a one year old. Doing one thing at a time is a good start on working to cut down your stress level (page 77). * When it comes to doing one thing at a time I am not very good at this at all. This is a skill that I can say that I do not have and do not know how to do very well. I feel like I have too many task to do in a days’ time. At the end of the day I am sometimes not even happy with myself because I feel like I did not get everything done that I know I should have or could have got done. I know I have a problem with jumping around with tasks and then try to finish two or three at a time because I already started them so I am trying to finish them at one. To give you some real life examples are trying to do inventory the same time I am making phone calls to an employee who keeps calling in, feeding the baby her bottle while I am trying to get dishes done, making the necessary phone calls while I am driving to work, typing my homework and playing the Xbox at the same time, and the last one would be cooking at the motel (my 2nd job) while I am taking phone calls from the bar on my cell phone. I have many more just would be too much to tell you all about. I am a big person on watching tv also when I am trying to do something and then I get distracted and watch tv instead of doing what I was doing. * I would have to learn this skill all over again if I wanted to use this skill. I could use this technique to get all my tasks done quicker and better. If I would just stay on one task according to the book I would get it done quicker. I would be focused just on one task and not two or three and I would not waste time going back and forth. The outcome and performance of the task would also probably be a lot better than just rushing through it and not caring how it looks are what happens to it just because it is done. I would get more done and then not have to stress about not getting it all done in a day. I could schedule a time and put it in a planner like page 76 says in the book. I would have to give myself a deadline to have it completed by. When the task is done I could feel good about it then and not have to feel like I did not get nothing done that I needed to get done. I would have to say this would help me at work the best but it would help me at home as well. I will have to give it a try and put this task to the test and see how well I can actually do this without trying to jump around form one task to another or even having the tv on at all times where ever I am at and trying to catch up on something I might have missed in an episode.
Section 3 organize Organization would be my next weakest link as a skill for me. I am not a very well organized person at work or at home. I am more organized at home though then I am at work. I need to be better for when it comes to work. My work desk looks like a tornado and hurricane went through my office with all the paper work and boxes around my office. At home my desk is somewhat the same but just not as bad as at work. I can get my desks clean and not even a week later it is cluttered all over again and have no clue where anything is so then I start to look around and it gets ten times worse then what it was right back to the disaster hitting it. If I would put things in files or folders I might be able to find what I need and not have to trash my desks to find what I am looking for. * If you are organized in some areas and not in other, focus on what will fill the gaps (page 45). There is six tips I could personally use to manage the clutter. 1. I will have to schedule a time I can just declutter everything and work on it till it is all done. 2. Prioritize my projects from what needs to be done right away and what can what to be worked on, or what needs to get filled out right away and what can wait a day or two. 3. Pull everything out so it can be gone through and sorted out and put away correctly. 4. Set up boxes for certain stuff to go into each one and where it will have to go. 5. Get a friend to help me if I may need one to help. Also so that way I do not feel overwhelmed and then not want to complete it. 6. Learn to let go. If it is garbage and I just want to keep it for no reason I need to just get rid of it. I cannot keep everything I want if it does not have a meaning to keep it (page 46 and 47). Every time I pick up a paper I can ask myself “Do I really need this” and if not I can throw it away (page 48). I can file what papers I need to keep that way there in a file and easy to find when I need them because most people spend 75 hours a year looking for lost papers that they cannot find (page 51). When you learn how to work from a clean desk, your productivity increases substantially (page 51). * Organization is not a great skill for me at all in any way, shape, or form at this point. Examples why it is not are I have three employees private information and it is all in one folder on my desk. I have our old and current bills somewhere on my office desk and when I find hem I will have to find the most recent one. I just got finished with the tax part for my employees and the company and had to search for about four hours just to find every paper that I needed. About 2 weeks ago I paid two different employees each other’s hourly wage. So one employee thought they got a raise and the other though I deducted there pay. Could not find two of the employee’s paper work that I needed that quit about 4 months ago and still did not find it. I had to call them and ask them to come in so I could do there tax papers for them. When it comes to home I have no idea what is on my desk because it is so packed with papers. Got behind on two bills because I could not find them and I thought I paid them because I could not find them well long story short I lost internet because I did not pay it. * With organization I wouldn’t have to search for what I am looking for, for hours on top of hours. I would know right where everything is. I would not have to fix my mistakes with making mess ups with my employees hours wage. I would have all my bills paid on time and wouldn’t have to worry about the bills not getting paid and then my services getting shot off on me and have to go without. I would get tasks done quicker because I wouldn’t have to look for papers that I need and I could get everything done in a timely manner and would not fall behind on schedule. The stress level for me would go way down and I would not have to be stressed out every day all day about what I need to get done in a days’ time.
Learn to say no number 12 Number 12 learn to say no. When it comes to saying no I am very good at that. I have a problem with always telling people no, no, no. People get so mad at me because I say no so much to them and myself. I am very strict with myself as well as others. In my eyes I am an expert at saying no. There is tasks that I just do not want to do and I will beat myself up by telling myself no I cannot slack and I need to do it. I am always trying to tell myself no I don’t have to do that today but I go back to telling myself no I have to do it. Even on days that I want to do something good for myself I won’t let myself because I have other important things left to do. The biggest problem is telling myself no when it comes to watching tv. I am currently trying to catch up with the walking dead so I am always trying to get the episodes watched so when the new one comes on I will be right there. * Most of us our overcommitted by choice or by chance (page 65). When there is too much on our plates, our typical solution is to work longer and harder, get less sleep, and give up personal and family time (page 65). When this happens you are setting yourself up for future problems such a poor health, lost relationships, and loss of sense of purpose (page 65). There is plenty of different ways you can say no. Have to find the right one when it comes to the situation that you are faced with. * Saying no is easy as cake to me when it comes to telling the boss which is the owner “I am sorry I cannot do that today I need to go home and do what I had planned to do”. I am always telling him no because I have homework to do or something with my kids I have to do and he understands and just wrights it down for me to do the next day and that is when I usually get it done. There is times my husband wants to go out to eat and I will want to at the time also. I give myself about 5 minutes to think about it and then tell myself no I can just make supper when I am done with my homework. I don’t like to stop doing homework if that is what I am doing. Then I lose my train of thought on what I was doing if I stopped and then went back to it. So I say no to myself and others a lot especially when I am in the middle of something that I need to get done. There is days I do not want to go to work but I tell myself no I have to go because if I don’t what would I do if I got fired. What is not easy for me is telling myself no I cannot watch tv right now because I have other stuff I need to get done. I am a walking dead freak and want to get it watched and it is so hard for me to get away from it. * How I could better from this would be telling my kids no. I have to admit that is my biggest problem with saying no is when it comes to my kids. I don’t have a problem with telling anybody else or even myself no when I am in the middle of something but when my kids want something I will just get up and stop what I am doing and do what the kids want or need. Its more what they need though and not what they want. My kids know the difference between a want and a need and if it is just a little want then I sometime can tell them no. The biggest issue with telling myself no is when it comes to the walking dead and other tv shows that I really like because I am always watching them and have a hard time telling myself no I cannot watch it. That is why I do not want to go to work sometimes is because I want to sit home and watch the shows that I need to get watched.
Action progress on my goal
Use my time more wisely and not watch so much tv was my smart goal last week. I would have to say I am not watching it as much as I usually was. When I get home from work I will actually do some house work or even homework for about an hour. After I start to feel lazy like I have worked all day and then now came home and started to work all over again I will go in my room and turn the tv on. I still do not go to sleep right away but I am ready for bed at that point. So I turn it on and lay there and actually just listen to the tv. I did set myself a tv time and I have been following that. I will only let myself turn the tv on after it is about 11:00 pm. I don’t turn it on as soon as I get home no more. I would have to say that reading and doing my homework with the tv off been going well for me and having a set time as been going well for me. Have the set time actually has been working the best for me. I am following that real good right now. What didn’t go very well for me is sitting in another room when my kids are watching tv during the day when I am not at work. I like to act like I am not watching tv when the kids are but I will catch myself glancing at it and then watching it. So after about two hours then I will catch myself not doing what I was intending to do and I will get up and walk into the other room and start doing what I need to do without watching tv being involved. After about 4 times I have realized I cannot do this or I am not getting nothing done so I know that is what I need to do differently and have been working on it on a daily basis. I am not dealing with obstacles very well because even when I go into the other room I seem to get bugged by either the phone or by somebody in the house.
I try to leave my phone in the kitchen and lock my door for the past 2 days and it has been working well for me lately. I had a bug obstacle the other day when my internet got shut off. I went to the library and wow did I get a lot done with nobody there to bother me or distract me. When it came to writing the plane it made me actually pay attention to what I am doing and stop myself and be able to tell myself no a little more. Also made me get more organized with what I need to get done and actually only try to start doing one thing at a time. I have opened my eyes to the real problems I am struggling with and makes more sense why I am stressed out about work, school and home life. So with me knowing what I am worried about or stressed about I know what is going on and not just continuing to worry about it. I can now say opening my eyes to all this has made a huge impact on my life which made a difference for me and actually my family and boss.

bibliographies

Dodd, Pamela, and Doug Sundheim. Ann Arbor: Peak Performance, 2011. Print. The 25 Best Time Management Tools & Techniques

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