...Research proposal on “RECORD MANAGEMENT PRACTICES IN ICT ENVIRONMENT” Case study: Prime Minister Office – Regional Administration and Local Government TABLE OF CONTENTS CHAPTER ONE 4 1 INTRODUCTION 4 1.1 Overview of business records management in Tanzania 5 1.2 Statement of the Problem 6 1.2.1 Legal requirements: 7 1.2.2 Policy instruments: 8 1.2.3 The current situation 9 1.3 Objectives of the study 10 1.3.1 General objective 10 1.3.2 Specific objectives 11 1.4 Research Questions 11 1.5 Significance of the study 12 2 CHAPTER TWO: LITERATURE REVIEW 13 2.1 Introduction 13 2.2 DATA, INFORMATION, KNOWLEDGE AND RECORDS MANAGEMENT 13 2.2.1 An overview of data, information, knowledge and records 13 2.2.2 Role of data, information, knowledge and records in organizations 14 2.2.3 Information and knowledge as critical resources in development 15 2.3 Meaning of Record 17 2.3.1 Records Management 17 2.3.2 Record keeping principles 18 2.3.3 Management of Public Records 27 2.3.4 Functions and responsibilities of a records office 28 2.4 Record management policies 29 2.5 Managing electronic records 30 2.6 THEORETICAL FRAMEWORK OF THE STUDY 31 2.6.1 Records life-cycle 31 2.6.2 Records continuum 33 2.6.3 Hybrid records life-cycle theory 36 2.6.4 Linking the theoretical framework to the research problem 37 3 CHAPTER THREE: RESEARCH METHODOLOGY 39 3.1 Introduction 39 3.2 Research area 39 3.3 Research design 39 3.4 Population and sampling procedure 39 3.5...
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...THE SYSTEMS DEVELOPMENT LIFE CYCLE LECTURE NOTES DEVELOPING INFORMATION SYSTEMS SOLUTIONS The Systems Development Cycle: The systems approach can be applied to the solution of many types of problems. When this involves the development of information system solutions to business problems, it is called information systems development or application development. Most computer-based information systems are conceived, designed, and implemented using some form of systematic development process. In this process, end users and information specialists design information systems based on an analysis of the information requirements of an organization. Thus, a major part of this process is known as systems analysis and design. When the systems approach is applied to the development of information system solutions, a multistep process or cycle emerges. This is frequently called the information systems development cycle, also known as the systems development life cycle (SDLC). Steps involved and products produced in the traditional information systems development cycle: 1. Systems investigation - Product: Feasibility Study 2. Systems analysis - Product: Functional Requirements 3. Systems design - Product: Systems Specifications 4. Systems implementation - Product: Operational System 5. Systems maintenance - Product: Improved System 1. All the activities involved are highly related and interdependent. 2. Several developmental activities can occur at the same time...
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...11/17/07 The Project Management Life Cycle By Jason Westland (A book review by R. Max Wideman) Introduction Editor's Note: We liked so much of this book that we asked for the author's permission to quote extensively from the whole of Jason Westland's Chapter 1. This is because it succinctly describes what follows in detail in the remainder of the book. However, in pursuing our regular book review structure, we placed his text under corresponding headings. Since the quotations are so extensive, we have not followed our normal practice of indenting quoted paragraphs. However, the references are identified in the footnotes. As Jason says: "Welcome to The Project Management Life Cycle. This book describes the Methodl23® Project Management Methodology (MPMM)1 and provides a practical approach to managing projects. Every phase, activity and task in the project life cycle is described here in detail to help you manage staff, customers and suppliers efficiently. By reading this book, you will gain the knowledge and confidence required to properly initiate a project, create detailed project plans, build high quality deliverables, monitor and control delivery and close projects effectively. "Not only will you learn how to successfully complete projects from end to end, but you will also be armed with a suite of tools and templates to allow you to create project deliverables quickly and easily. More than 150 charts, tables and diagrams are included in this book to help explain the steps...
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...INTRODUCTION TO PROJECT MANAGEMENT 1. WHAT IS A PROJECT? Turner defines a project as: “..... an endeavour in which human, machine, material and financial resources are organised in a novel way, to undertake a unique scope of work, of given specification, within constraints of cost and time, so as to deliver beneficial change defined by quantitative and qualitative objectives. Projects range in size, scope, cost and time from mega international projects costing millions of dollars over many years - to small domestic projects with a low budget taking just a few hours. Within the context of this book a project may be defined as a beneficial change which uses the special project management techniques to plan and control the scope of work in order to deliver a product to satisfy the client's and stakeholder's needs and expectations. Consider the following projects: 1. 2. 3. 4. 5. 6. The launch of a new product (advertising and marketing project). Implementing a new computer system (IT project, or upgrade). Designing and implementing a new organisational structure (human resource project). Planning and conducting an audit (quality management project). Disaster recovery (limiting the damage of fires, floods or any type of accident). Olympics or Springboks' tour of New Zealand (a sports project). Other primary features of a project include: A start and finish ....Although they may be difficult to define - the start may have crystallised over a period of...
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...Running head: INFORMATION SYSTEM STRATEGIC PLANNING Information System Strategic Planning, the Cost of Efficiency Student Name University Any Town, Virginia September 2010 Certification and Approval A Directed Research Project on Information System Strategic Planning the Cost of Efficiency: Is there a preferred approach to information systems planning, submitted to the Graduate Faculty of Strayer University in candidacy for the degree of Master’s of Science in Information Systems. Submitted by: _________________________Date: _______________ Approved by: ___________________________ Date: _______________ ABSTRACT Information systems’ planning is often costly to implement and maintain; however, sound planning practices may reduce expenses associated with the development processes. A Formal methodical approach to systems analysis, requirements engineering, systems design, development, and construction may offer a reduction in development and certain aspects of life cycle support expenses. Corporate expenses may reach approximately 5% of their gross income on information systems development and support. This equates to approximately $15,000,000 to $35,000,000 annually (Whitemarsh Information Systems Corp. 2008, p.). Information systems may cost significantly less. In comparison, information systems, contingent upon other factors such as size of the company, and complexity of the information system cost may range anywhere from $2,000,000 to $10,000...
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...System Development Life Cycle (SDLC) SDLC is a set of activities which are perform by analyst and developer to create the system for software. SDLC is a conceptual model used in project management that describes the stages involved in information system development project from a preliminary study through maintenance of the complete application. SDLC follows six steps-: 1 Preliminary study 2 Determination of system requirement 3 System design 4 Software development 5 System testing 6 Implementation & Maintenance 1 Preliminary study -: Preliminary investigation is the first step in the system development life cycle. The preliminary investigation is a way of handling the user’s request to change, improve or enhance an existing system. The objective is to determine, whether the request is valid and feasible before any recommendation is made to do nothing, improve or modify the existing system, or build altogether a new one. Preliminary study divided into following 3 categories – A. Request Analysis B. Feasibility study C. Request Approval Request Analysis:- In this category, the users need is clearlyIdentify. Analyst identifies that what are the requirements of the user. Feasibility study:- The aim of the feasibility study is to access alternative systems and to propose the most feasible and desirable system for development. Thus, feasibility study provides an overview of the problem and acts as an important checkpoint that should be completed before committing more...
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... • The process of completing an IS project is known as systems analysis and design (SAD). • Any SAD project involves four essential ingredients: – People - Methodology - Management - Tools • Two most common approaches to Systems Analysis and Design ← Object-oriented analysis and design ← Systems Development Life Cycle Systems Development Lifecycle (SDLC) [pic] [pic] Systems Investigation Stage The Investigation Phase begins the preliminary study of the proposed information system solution to meet the e-business needs. Its focus is to seek to answer the questions: What are our opportunities? What are our business priorities? How can information technologies provide information systems solutions that can be used to address theses needs? Because the process of application development can be costly both in time and resources, the system investigation phase begins with a Feasibility Study. The goal of feasibility studies is to evaluate alternative systems and to propose the most feasible and desirable systems. Feasibility is assessed across four major categories: [pic] Organizational Feasibility: This focuses on how well a proposed information system supports the objectives of the organization. – Specific features and interface requirements of the system defined Technical Feasibility: This ascertains whether reliable hardware and software capable of meeting...
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...The Top Manager-Adviser Relationship in Strategic Decision Making during Executive Life Cycle: Exploring the Impediments to Strategic Change ABSTRACT The purpose of this study is to examine how strategy persistence would be induced from top manager-adviser relationships in strategic decision making during executive life cycle. Prior studies have shown that a top manager’s tenure is characterized as inverted U-shaped relationship between a top manager’s tenure and organizational performance that a top manager is effective during initial time in office, but as a span of top manager’s tenure become long, organizational performance is decline. However, little has been known about the reason of the inverted U-shaped relationship. To investigate this question, we apply the concept of the decision maker-adviser model to the argument. Upper echelons theorists have found that the top executives are critical to shaping the characteristics of the firm. However, since this research stream has emphasized on the decision making of Chief Executive Officer (CEO) or Top Management Team (TMT), relational aspects of strategic decision making between top managers and adviser have not been sufficiently argued. In response to this theoretical gap, we will discuss the relational aspect of strategic decision making between top managers and advisers. Keywords: Upper echelons theory, executive life cycle, decision maker-adviser model. INTRODUCTION Over the past 20 years, growing evidence...
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...3 Case study on Plastics : PET Bottle Life Cycle of Plastics Crude Oil Polymer Product Use Waste Recovery Polymer Product Use Overview of PET bottle recycling Containers and Packaging Recycling Law Specified business entities Fiber Industry (wash, crash, melt, spin) Bottle Industry Obligation to recycle Local governments (deporimerization) Consumers Selective collection and storage Selective discarding Players Producers n n n n Plant designers Product designers Energy suppliers Related industrial sectors Consumers Municipal and governmental authorities Waste treatment agencies Role of KIH ‘configuration engine’ To inform players of their role in life cycle as a stakeholder To accumulate knowledge/information of life cycle from information suppliers To interpret massive life cycle data with transparency for rational decision making 1. 2. 3. Overview of PET bottle recycling Containers and Packaging Recycling Law Specified business entities Fiber Industry (wash, crash, melt, spin) Bottle Industry Obligation to recycle Local governments (deporimerization) Consumers Selective collection and storage Selective discarding Objective of this case study To develop a ‘configuration engine’, which takes LCA as an environmental metric concurrently with an economic metric, for chemical process designer, To clarify steps, tools and information in a form of business-model. To show actual design...
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...Hong Kong isrobert@cityu.edu.hk Abstract This study firstly examines the current literature concerning ERP implementation problems during implementation phases and causes of ERP implementation failure. A multiple case study research methodology was adopted to understand “why” and “how” these ERP systems could not be implemented successfully. Different stakeholders (including top management, project manager, project team members and ERP consultants) from these case studies were interviewed, and ERP implementation documents were reviewed for triangulation. An ERP life cycle framework was applied to study the ERP implementation process and the associated problems in each phase of ERP implementation. Fourteen critical failure factors were identified and analyzed, and three common critical failure factors (poor consultant effectiveness, project management effectiveness and poo555îr quality of business process re-engineering) were examined and discussed. Future research on ERP implementation and critical failure factors is discussed. It is hoped that this research will help to bridge the current literature gap and provide practical advice for both academics and practitioners. Keywords: Critical Failure Factors, ERP Implementation, ERP Life Cycle. 1. Introduction An ERP system is an integrated software solution, typically offered by a vendor as a package that supports the seamless integration of all the information flowing through a company, such as financial, accounting...
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...CHAPTER 3 KNOWLEDGE MANAGEMENT SYSTEMS LIFE CYCLE TEST YOUR UNDERSTANDING 1. Why is it helpful to view the building of a KM system as a life cycle? It is important to have a life cycle in building knowledge management systems, because the life cycle provides structure and order to the process. Additionally, the life cycle provides a breakdown of the activities into manageable steps, good documentation for possible changes in the future, coordination of the project for a timely completion, and regular management review at each phase of the cycle. 2. In what ways do conventional and KM systems’ development life cycles differ? How are they similar? There are many differences between the conventional and knowledge management systems’ development life cycle: a. A conventional system is sequential (certain steps are carried out in sequence), while the knowledge management system life cycle is incremental and interactive. b. In the conventional system, testing generally occurs at the end of programming, while the knowledge management development life cycle provides for testing throughout various phases of system development as the system evolves. c. The conventional system is process-driven and documentation-oriented, with emphasis on the flow of data, while the knowledge management development life cycle is result-oriented. d. The conventional system does not support rapid prototyping or advanced languages...
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...Group on Information Systems and Services (WGISS) and the U.S. Geological Survey (USGS) Community for Data Integration Data Management Best Practices needs. It is intended to be a living document, which will evolve as new information is discovered. CONTENTS 1. Digital Curation Centre (DCC) Lifecycle Model 2. Ellyn Montgomery, USGS, Data Lifecycle Diagram 3. FGDC Stages of the Geospatial Data Lifecycle pursuant to OMB Circular A–16 4. University of Oxford Research Data Management Chart 5. NOAA Environmental Data Life Cycle Functions 6. Open Archival Information System (OAIS) Framework 7. USGS Scientific Information Management Workshop Vocabulary 8. Peter Fox Lifecycle Diagrams 9. National Science Foundation 10. NDIIPP Preserving Our Digital Heritage 11. What Researchers Want 12. EPA Project Life Cycle 13. IWGDD’s Digital Data Life Cycle Model 14. Scientific Data Management Plan Guidance 15. Linear Data Life Cycle 16. Generic Science Data Lifecycle 17. Cassandra Ladino Hybrid Data Lifecycle Model 18. Ray Obuch Data Management – A Lifecycle Approach 19. USGS Data Management Plan Framework (DMPf) – Smith, Tessler, and McHale 20. BLM Data Management Handbook 21. ARL Joint Task Force on Library Support for E-Science 22. U.S. Department of Health and Human Services Key Components 23. ICPSR Preservation over the Data Life Cycle 24. William Michener DataONE: Data Life Cycle Management 25...
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...Development Methodologies By NAVEEN KARKONDA Id#110-00-4907 Abstract: Software Development Methodologies have always been the main focus in the software development life cycle of any project. Each evolutionary shift introduced new ways of thinking and viewing problems as well as introducing strengths and weaknesses in software development. However, identifying one stop solution in terms of a software development methodology for enterprise wide application development whose various sub-components or sub-stages can be best used to describe a software development scenario is still an evolving domain. This, coupled with the reality that computer science and its allied areas like information systems and information technology domains are moving forward rapidly with regards to available technologies, making it extremely difficult task for practitioners to maintain pace with the available information technologies and their application in various domains. It is to address these scenarios and probabilities that this research paper examines various software development methodologies or process models and their impact on the overall software development life cycle. 1. Introduction: Software Development Methodologies have always been the main focus during the software development life cycle of any project. Over the past 40 years, there have been significant paradigm shifts in software development, such as structured programming, object oriented programming and now Extreme...
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...Section A: Short Answers 1) It is difficult to improve service productivity because services cannot be stored on shelves for sale at a later date. Also, in the service sector, it is not always possible to increase output given the same number of input, as the input is usually people and the service experienced by them contains many variables, each of which can lead to a different outcome for the consumer. For example, whenever I visit my hairdresser in Jades Hair Salon, I come back very happy knowing that my hair will look neat and perfect. However, recently, my hairdresser seemed very rough while combing and trimming my hair and even at the end, my hair setup did not turn out quite well, and thus it made me very unhappy about it. Another example is my favorite restaurant Wishbone, recently the service quality seemed very poor to me as the staffs do not greet in a friendly manner plus the food takes so much time to get served which makes us even more frustrated. As with manufacturing firms, successful service businesses use marketing as a tool to strongly position themselves to selected target markets. These firms develop their positions by using marketing mix activities. Since services are different from tangible products, they need additional marketing approaches. For example, products of Pure Fiji are manufactured to the premier American Quality Control Criteria with the use of the proper manufacturing guidelines. Pure Fiji produces in bulk, stocks their outputs and sells...
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...Week 5: Checkpoint: The System Development Life Cycle A system study needs to be performed on an accounting information system. There are four stages of the system development life cycle (SDLC) of a business information system. The cycles are; planning and investigation, analysis, design, and implementation, follow-up and maintenance. A broad view point needs to be used to perform a system study for planning and investigation. A mission, planning goals, and objectives needs to be placed. A team should be set up that will speak with the management continuously. This team can be outside the IT department for that broad view point. Also, management will need to appoint a steering committee to work with the study team. Problems may appear and the study team should do a crucial investigation of the system. Advising the steering committee of the findings will be done. After finding the source the committee will decide what is to be mended. Either, do nothing, do a further investigation, or execute a formal system analysis. The system analysis stage is organized to examine the system in detail. Goals need to be set, such as; general system goals, top management goals, and operating goals. General system objectives show benefits, decisions, access and flexibility to change. Top management goals provide managers with planning data to assist in creating important decisions for the future. Operating management goals provide specific managers with assistance in present decisions. System...
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