STEP-B, FCE OKENE

TRAINING WORKSHOP FOR INTERMEDIATE COMPUTER USERS

Batch 9

February 25th – March 2nd, 2013

VENUE: Teachers’ ICT Centre, FCE Okene

TOPIC:

How to prepare Power-point Presentations

By

Umoru Jacob O.

Mastering PowerPoint 2007 Skills Through
- Step-by-step PowerPoint 2007 Tutorials!

Topics covered in this tutorial guide

Getting Started • Starting to use PowerPoint 2007 • Knowing The PowerPoint 2007 Screen Elements... • New in PowerPoint 2007 - Ribbon • Saving a PowerPoint Presentation...and Backup copy! • How to Add a New Slide to Your Presentation? • How You Can Copy Slides from other Presentation Easily?
Slide Layout and Themes • Using Different Slide's Layout in PowerPoint 2007 • Applying PowerPoint Theme to the Slide(s) • Changing the PowerPoint Color Themes
Slide Masters, Header and Footer • What you Can do with PowerPoint 2007 Slide Masters? • Slide Master Background Objects - How to Insert or Hide it? • The Complete Guide on Using PowerPoint 2007 Header and Footer Wisely
Formatting Text and Text Boxes • PowerPoint 2007 - Format Text as you Wish Easily! • What you Can do with PowerPoint Text Boxes? • Use PowerPoint Bullets to Enhance your Presentation! • Use the PowerPoint Numbering Feature
Creating and Formatting Tables • Adding Table to the PowerPoint Slide • How to resize, add or delete rows or columns, merge and split the table cells in PowerPoint 2007? • Different Formatting Tables Options Available in PowerPoint 2007
Adding Audios and Videos Files • 2 Ways to Insert Sound Files to Your PowerPoint Slides • How to Play Sound in PowerPoint 2007 and the Settings Involved? • Embedding Movies/Videos into Your PowerPoint Presentations • The Steps to Play Movies in PowerPoint 2007 and the Setting Options Involved

Setting Up and Running a Slide Show • How to Apply the PowerPoint 2007 Slide Transitions to the Slides? • Creating and Using PowerPoint 2007 Animation Effects (Part I) • Advanced PowerPoint 2007 Animation Effects (Part II) • How to Make an Object Fly onto or off of the Slide with PowerPoint Motion Paths? • Guide to Setting Up the PowerPoint 2007 Slide Show • How to Custom Make Your PowerPoint 2007 Presentation Slide Show?

Getting Started

What is Microsoft PowerPoint 2007?

The Microsoft Office PowerPoint 2007 is a member of the Microsoft Office 2007 suite of programs. You will have a copy on your computer therefore as long as you have Microsoft Office 2007 suite installed. This is the recommended version for this workshop. The primary function is to produce presentation materials.
A presentation is any kind of interaction between a speaker and audience, but it usually involves one or more of the following visual aids: LCD projectors, 35mm slides, overhead transparencies, computer-based slides (either local or at a Web site), handouts, and speaker notes.
A PowerPoint presentation is made up of a series of slides that can contain charts, diagrams, pictures, SmartArt diagrams, bulleted lists, eye-catching text, multimedia video and sound clips, and more.
PowerPoint 2007 provides a variety of professionally designed templates, themes, and style galleries to help you create great-looking presentations.

To start PowerPoint 2007 from the Start Menu

• Click on the Start button, point to All Programs then Microsoft Office and click on Microsoft Office PowerPoint 2007.

PowerPoint 2007 Screen Elements

Here are the PowerPoint 2007 screen elements:

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• Office button: Opens the Office menu, from which you can open, save, print, and start new presentations.
• Quick Access Toolbar: A small toolbar next to the Office button contains shortcuts for some of the most common commands.
• Title bar: Identifies the PowerPoint program running and the name of the active presentation.
• Minimize button: Shrinks the application window to a bar on the taskbar; you click its button on the taskbar to reopen it.
• Maximize/Restore button: If the window is maximized (full screen), click will changes it to windowed (not full screen) and vice versa.
• Close button: Closes the application.
• Ribbon: Functions as a combination of menu bar and toolbar, offering tabbed "pages" of buttons, lists, and commands.
• Presentation window: Where active PowerPoint slide(s) appear where you work on the slide.
• Status bar: Reports information about the presentation and provides shortcuts for changing the view and the zoom.

PowerPoint 2007 Ribbon: The New Look of PowerPoint 2007 Interfaces

The PowerPoint 2007 Ribbon is a bar across the top of the window that contains tabbed pages of commands and icons/buttons. It replaces the previous versions menu bar and drop down menus.

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Here are the elements in a PowerPoint ribbon:
• Ribbon: The whole bar, including all of the tabs.
• Tab: A tabbed page of the Ribbon such as Home, Insert, etc. Every tab contains several groups and every group has it own command icons.
• Group: A section of a tab. For example, the Home tab has the following groups: Clipboard, Slides, Font, Paragraph, Styles, and Editing.
• Dialog box launcher: A small icon in the bottom-right corner of a group, from which you can open a dialog box related to that group.

Save a Presentation? And a backup copy…

To save a presentation, you can either save in your computer hard drive or other device such as diskette or handy/flash drive.
You can store new or existing presentations on disk. If you not save the file, you will be unable to view the presentation in the future. Once saved, you can re-open the file for viewing or editing.

To save a presentation (first time)

• From Office button, click Save OR Click the Save button on the Quick Access Toolbar.
• From the Save As dialog box displayed, ensure that you browse to the folder/disk drive that you would like to save the file.
• Enter the file name in the File name: text box. The file name can be up to 255 characters in length.
• Click on the Save button.

To save a backup copy (subsequent times)

• From File menu, point to Save As and click on PowerPoint Presentation.

• From the Save As dialog box displayed, ensure that you browse to the folder/disk drive that you would like to save the file.
• Enter a name in the File name: text box.
• Click on the Save button.

Adding New Slide in PowerPoint 2007

Slide is the foundation of a presentation. To create a presentation, you need to add new slide to your presentation.
You can use different methods to insert a new slide to a presentation.

To create a new presentation

• Open PowerPoint 2007. • From the Office button, click New. • Select Blank Presentation. • Click Create button.

To enter title and subtitle

• Click on "Click to add title" section of the slide and enter the slide title.
• Click on "Click to add subtitle" section of the slide and enter the text.

To insert a new slide using the keyboard

• Press Ctrl+Enter (if working in Normal View)
OR Press Ctrl+M

To insert a new slide using the mouse

• On the Home tab, in the Slides group, click the upper portion of the New Slide button. This will add a new slide with bullet point in it.
• Start adding text to the new slide.
• Press Enter and type in the information making up the next bullet point.
• Continue until you have typed in all your bullet point information (suggest a maximum of 6 per slide).

To enter a new line that is not preceded by a bullet point

• At the end of a line, instead of press Enter, press Shift-Enter. This will jump the cursor down to the next line without preceding the line by a bullet point symbol.

To insert a new slide with different layouts

• On the Home tab, in the Slides group, click the lower portion of the New Slide button. This will displayed several layouts:
• Clicking on the intended layout will insert the slide to your presentation.

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Copy Slides from Other Presentations

There are several ways to copy slides from one presentation to another. These included:
• Open the presentation, save it under a different name, and then delete the slides that you don't want.
• Open two PowerPoint windows side-by-side and drag-and-drop slides between them.
• Open two PowerPoint presentations, copy slide's from one of them to the Clipboard (Ctrl+C), and then paste them into the other presentation (Ctrl+V).
• Use the PowerPoint Reuse Slides feature, as described here.

To reuse slides from other presentations

• On the Home tab, in the Slides group, click the lower portion (with down-pointing arrow) of the New Slide icon to open its menu.
• Click Reuse Slides. The Reuse Slides pane appears.

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• Click Open a PowerPoint File OR Click the Browse button and then click Browse File.
• In the Browse dialog box, select the presentation from which you want to copy slides, and click Open.
• Thumbnail images of the slides in the presentation appear in the Reuse Slides pane.
• If you want to keep the source formatting when copying slides, select the Keep Source Formatting check box at the bottom of the task pane.
• To insert a single slide, click on the particular slide.
• To insert all slides at once, right-click any slide and choose Insert All Slides.
• To copy only the theme (not the content), right-click any slide and choose Apply Theme to All Slides, or Apply Theme to Selected Slides.
Note: Copying the theme with the Apply Theme to All/Selected Slides command does not copy the background graphics, layouts, or anything else other than font, color, and effect choices.

Changing a Slide Layout

The placeholders on PowerPoint 2007 slide layout are much more accommodating to different types of content. When you change the layout, you change the type and/or positioning of the placeholders on it.
If the previous placeholders had content in them, that content shifts to a new location on the slide to reflect the different positioning for that placeholder type.
If the new layout does not contain a placeholder appropriate for that content, the content remains on the slide but becomes orphaned.

To switch a slide to a different layout

• Select the slide(s) to affect.
• On the Home tab, in the Slides group, click Layout icon. A menu of layouts appears.

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• Click the desired layout.
• Some of the layouts such as Title and Content, Two Content, Comparison,etc have icons on it that allows you to insert objects such as table and graphics.

How to Apply a PowerPoint Theme to Change the Slides Outlook?

PowerPoint Theme is a way of applying different designs to the presentation. A theme (or design themes) includes a slide background graphic, color and font choices, and graphic effect settings.
Some themes are built into PowerPoint so that they are always available; other themes are available only when you use certain templates, or when you specifically apply them from an external file.

To apply a PowerPoint theme from the Gallery

• Select the slide(s) that you wish to apply the theme.
• On the Design tab, in the Themes group, if the theme you want appears, click it, and skip the rest of these steps.
• If the theme you want does not appear, you will need to open the gallery by clicking on the More button (left to the Effects icon) in the Themes group.

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• The Themes gallery opens as shown below. The gallery is divided into sections with the current presentation appear at the top; custom themes you have added appear next and Built-in themes appear at the bottom.
• Click the theme you want to apply and it will show in the slide.

To apply a theme from a theme or template file

• Select the slide(s) that you wish to apply the theme.
• On the Design tab, in the Themes group, click on the More button to open the Themes gallery.
• From the Themes gallery dialog box, click Browse for Themes. The Choose Theme or Themed Document dialog box opens.
• Browse to the folder containing the file and select it.
• Click Apply.

To apply a theme to a new presentation

• From the Office button, click Open. The Open dialog box appears.
• From the Open dialog box displayed, open the File Type list and choose Office Themes.
• Navigate to the location containing the theme and select it. Custom themes are stored by default in:C:\Users\username\AppData\Roaming\Microsoft\Templates\Document Themes
• Click Open.
Note: For Windows XP, the default custom themes location is stored in:C:\Documents and Settings\username\Application Data\Microsoft\Templates\Document Themes

Changing the Color Themes

PowerPoint also provides many built-in color themes that you can apply separately from your choice of overall theme. For example, you can apply a theme that contains a background design you like, and then change the colors and fonts for it.

To use a different color theme

• On the Design tab (Slide Master tab if in Slide Master view), in the Themes group, click Colors button. A gallery of color themes opens.

• Point to a color theme and see the preview on the slide.
• Click the desired color theme.
Note: To apply a different color theme to a slide master other than the default one, open Slide Master view (View tab, Slide Master button) and click the desired slide master. Otherwise, the color change will apply to all slides that use the default (first one listed in Slide Master view).

To create a custom color theme

• On the Design tab, in the Themes group, click the down arrow right to the Colors button to open the colors list.
• Click Create New Theme Colors. The Create New Theme Colors dialog box opens.

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• Type a name for the new color theme in the Name: box.
• To change color, just click on color placeholder will open its menu.
• Select a color.
• Alternatively, you can click More Colors, select a color from the Colors dialog box, and click OK.
• Redefine any other colors as needed.
• Click Save button. The color scheme is saved, and appears at the top of the Colors gallery, in the Custom area.

To delete custom color themes

• Open the Windows Explorer by pressing the Ctrl+E.
• Navigate to the following folder:
C:Users>usernameAppDataRoamingMicrosoftTemplatesDocument ThemesTheme Colors (in Windows Vista)
C:Documents and SettingsusernameApplication DataMicrosoftTemplatesDocument ThemesTheme Colors (in Windows XP) where username is your login name, and you'll find an .xml file for each of your custom color themes.
• Select the files for the color themes that you want to delete and press the keyboard Delete button.

How to Use the PowerPoint 2007 Slide Masters to Save your Time When Creating the Presentation?

Slide Masters are basically templates that are used to create a new presentation. It contains all of the properties of your PowerPoint presentation slide layouts, themes, effects, animation, backgrounds, text font style and color, date and time, and graphic placement.
When you want to make a change to the look of your slides, you don't have to change each slide individually. Just make the change once on the slide master, and PowerPoint automatically updates the existing slides and applies the changes to any new slides you add. So, your presentation looks more consistent.
PowerPoint presentation contains three masters: slide, notes, and handout. Which master you open depends on what part of your presentation you want to change. The slide master controls all the presentation slides, while the notes master and handout master controls the appearance of all speaker notes pages, and handout pages, respectively.

To view the Slide Master

• On the View tab, in the Presentation Views group, click the Slide Master icon.

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• The slide master appears in the left pane. Click the slide master or slide layout to display it in the slide master view.
• To close, click the Close Master View icon.
Note: To view the notes master or handout master, click the Notes Master or Handout Master icon respectively on the View tab.

To include object on every or specific slides

• On the View tab, in the Presentation Views group, click the Slide Master icon.
• Add the objects you want to a slide master or slide layout, and then modify its size and placement.
Slide master (position at the top slide miniature in the left pane) will includes object on every slide.
Slide layout will includes object only on the specific layout.
• To close, click the Close Master View icon.

To insert a placeholder in slide layout

• On the View tab, in the Presentation Views group, click the Slide Master icon.
• Select the slide layout to which you want to insert a placeholder.
• Click the Insert Placeholder icon arrow, and then click the placeholder you want to insert.

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• On the slide, drag to create a placeholder the size you want on the slide layout.
• To close, click the Close Master View icon.

Controlling Slide Master Background in PowerPoint 2007

How you can control the slide master background objects?
If you place the objects, i.e. graphic on the slide master, then it appears on all your presentation slides. You may want to place an object onto most slides, but not every slide. Then, you can place the object on the slide master and hide the object in any slide you want.

To hide background objects on a slide

• On the View tab, in the Presentation Views group, click the Slide Master icon.
• Select the slide master (for all slides) or slide layout (for specific slides) you want to hide background objects.
• On the Slide Master tab, in the Background group, check the Hide Background Graphics check box.
• To hide a background object on a single slide, display the slide in Normal view, click the Design tab, in the Background group, and then select the Hide Background Graphics check box.
• To close, click the Close Master View icon.

To insert background graphic on a slide

• On the View tab, in the Presentation Views group, click the Slide Master/ Handout Master/ Notes Master icon.
• On the Insert tab, in the Illustrations group, click the Picture icon.
• From the Insert Picture dialog box displayed, locate and select the picture you want and then click the Insert button.
• To close, click the Close Master View icon.

Are you using PowerPoint Header and Footer Wisely?

The PowerPoint header and footer feature can ease your work, how?
The information you enter in the headers and footers appear on every slide. They often include information such as the presentation title, slide number, date, and name of the presenter. Use the slide masters to place header and footer information on your slides, handouts, or notes pages.

To insert PowerPoint header and footer on the slides, notes or handouts

• From the Insert tab, in the Text group, click the Header & Footer icon.

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• From the Header and Footer dialog box displayed, click the Slide or Notes and Handouts tab.
• To insert the date and time, check the Date and time check box. You can decide that this is entered as a fixed date or one that updates each time you print the presentation.
• To insert the slide number, check the Slide number check box.
• To insert the footer, check the Footer option and enter the required text.
• To disable the display of information on the title slide, check the Don’t show on title slide check box.
• Click Apply button to apply your selections to the current slide (if available), or click Apply to All button to apply the selections to all slides.
Note: You can make the necessary changes to the header and footer like any other text box. You can move or resize them or change their text attributes using the Edit Master tab.

To insert the date and time on a specific slide

• Insert a text box to the slide where you want to insert the date and time.
• From the Insert tab, in the Text group, click the Date & Time icon.

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• From the Date and Time dialog box displayed, select the date or time format you want.
• To have the date and time automatically update, check the Update automatically check box.
• To change the default date and time format, click Default button, and then click Yes to confirm.
• Click OK.

To insert the slide number on a specific slide

• Insert a text box to the slide where you want to insert the slide number.
• From the Insert tab, in the Text group, click the Slide Number icon. The current slide number is inserted into the text box.

To start number with different number

• Insert the slide number if you need one on the slide or slide master.
• From the View tab, in the Presentation Views group, click the Slide Master, Handout Master, or Notes Master icon (with the master you want to change).
• Click the Page Setup icon.

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• From the Page Setup dialog box displayed, click the Number slides from: up or down arrow to set the number you want.
• Click OK.

You Can Easily Format Text in PowerPoint 2007!

With the PowerPoint 2007 rich features, format text to your presentation slides become an easy task, such as font (typeface), size, color, italic, bold, etc. You can change text attributes before, during or after you have typed the text.
You may wish to enhance your text further by adding bullets, and there are various options available to change the shape, color and size of bullets. You also can rearrange the text in your presentation by changing the alignment, indents, line and paragraph spacing.
Remember, select the text that you want to adjust then apply the formatting. Note that it is possible to select either single or multiple objects.

To change the font used by selected text

• Select the text to be change.
• On the Home tab, in the Font group, click the Font drop down menu and select the desire font.

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To change font size

• Select the text to be change.
• On the Home tab, in the Font group, click the Size drop down menu and select the desire size.

To format text as bold

• Select the text to be change.
• On the Home tab, in the Font group, click the Bold icon

To format text as italic

• Select the text to be change.
• On the Home tab, in the Font group, click the Italic icon

To format text with underline

• Select the text to be change.
• On the Home tab, in the Font group, click the Underline icon

To format text with strikethrough

• Select the text to be change.
• On the Home tab, in the Font group, click the Strikethrough icon.

To format text with shadow

• Select the text to be change.
• On the Home tab, in the Font group, click the Text Shadow icon.

To format text with different character spacing

• Select the text to be change.
• On the Home tab, in the Font group, click the Character Spacing drop down menu and select one of the options.

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• To set custom spacing, choose More Spacing from the drop-down menu.

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• Choose either Expanded or Condensed from the Spacing: drop-down list, and then enter a number of points by which to expand or condense.
• Click OK button when finish.

To format text with different case

• Select the text to be change.
• On the Home tab, in the Font group, click the Change Case drop down menu and select one of the options below:

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To format text with a color

• Select the text to be change.
• On the Home tab, in the Font group, click on down arrow to the right of the Font Color icon.

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• Select the desire color from the Theme or Standard Colors displayed.

PowerPoint Text Boxes: How to Create and Modify It?

We often use the PowerPoint text boxes to insert objects in it. You can type-in the text or even insert the graphic in it. PowerPoint comes with placeholder text boxes or we can manually create the PowerPoint text boxes.
The manual text boxes are preferable for labelling parts, warnings, tips or you want to precisely position each box in certain location.

To manually place a text box on a slide

• On the Insert tab, in the Text group, click the Text Box icon. The mouse pointer turns into a vertical line.
• To create a text box that automatically enlarges itself horizontally as you type more text, but does not automatically wrap text to the next line, click once where you want the text to start, and begin typing.
• To create a text box with a width that you specify, and that automatically wraps text to the next line and grows in height as needed, click and drag to draw a box where you want thetext box to be.
• Type the text that you want to appear in the text box.

To select a text box

• To select the entire text box, click its border. The border appears as a solid line.
• To move the insertion point within the text box, click anywhere inside the text box. The box's border now consists of a dashed line.
Note: If the insertion point is in the text box and you press Delete, PowerPoint deletes the single character to the right of the insertion point. However, if you select the entire text box and press Delete, PowerPoint deletes the entire text box and everything in it.

To resize a text box

• Position the mouse pointer over a selection handle for the object. The mouse pointer changes to a double-headed arrow.
• If you want to resize proportionally, make sure that you use a corner selection handle, and hold down the Shift key as you drag.
• Click and drag the selection handle to resize the object's border.

To resize a text box to the exact size

• Click the text box to be resized.

• On the Drawing Tools Format tab, in the Size group, click the dialog box launcher to open the Size and Position dialog box.

• On the Size tab, under the Size and rotate section, set the height and width for the text box.

• To keep the size proportional, select the Lock aspect ratio check box in the Scale section before you start adjusting the height or width.

• Click Close to close the dialog box.

Use PowerPoint Bullets to Enhance your Presentation?

PowerPoint bullets are used to set-off and emphasize sections of text and are represented by symbols such as dots or diamonds. You can select from a different number of bullet types or create on your own bullets.
You can turn on or off the bullets for any paragraph(s) or text placeholder by selecting them and clicking the Bullets button on the Home tab (or the Edit Master tab if you're in Slide Master view) to toggle the bullet(s) on or off.

To apply default bullet formatting

• Select the paragraph(s) text you wish to add bullets.
• On the Home tab, in the Paragraph group, click the Bullets icon.

To apply alternate bullet formatting to a list

• Select the paragraph(s) text you want to add bullets to.
• On the Home tab, in the Paragraph group, click on down arrow to the right of the Bullets icon.

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• You can choose any one of the bullet types.

To change the bullet size and color

• Select the paragraph(s) text you want to add bullets to. For best results, make the change on the slide master to ensure consistency.
• On the Home tab, in the Paragraph group, click on down arrow to the right of the Bullets icon and click on the Bullets and Numbering button.
• From the Bullets and Numbering dialog box displayed, the Bulleted tab should be displayed, if not, select it.
• In the Size box, use the increment buttons to increase or decrease the size. The size is in relation to the text size of the paragraph.
• Click the Color button, and select a color from the Color Picker.

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• Click OK to apply the changes.

To apply custom formatted (symbol) bullets

• Select the paragraph(s) text you wish to add PowerPoint bullets.
• On the Home tab, in the Paragraph group, click on down arrow to the right of the Bullets icon and click on the Bullets and Numbering button.
• From the Bullets and Numbering dialog box displayed, the Bulleted tab should be displayed, if not, select it.
• Click the Customize button will display the Symbol dialog box.

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• Select the desired font from the Font list. Although all fonts are available, most of the characters suitable for bullets are in the Wingdings fonts.
• Click the desired character. Notice the scroll bar to the right of the characters; there are more characters than can be displayed at once.
• Click OK. The new symbol appears on the Bulleted tab.
• Click OK to apply the new symbol to the selected paragraph(s).

Using the PowerPoint Numbering Feature

PowerPoint Numbering is very similar to bullets except instead of using the same character for each item they use sequential numbers or letters. Use a numbered list whenever the order of the items is significant.
You can turn on or off the numbering for any paragraph(s) or text placeholder by selecting them and clicking the Numbering button on the Home tab (or the Edit Master tab if you're in Slide Master view) to toggle the bullet(s) on or off.

To add numbering to a list

• Select the paragraph(s) text you wish to re-format as a numbered list.
• On the Home tab, in the Paragraph group, click on the Numbering icon.
• A list of different numbered styles displayed, select the numbering format that you wish.
• Click on the OK button or press Enter.

To change a number size and color

• Select the paragraph(s) text you wish to re-format as a numbered list.
• On the Home tab, in the Paragraph group, click on down arrow to the right of the Numbering icon and click on the Bullets and Numbering button.
• From the Bullets and Numbering dialog box displayed, if the Numbered tab is not displayed, click to select it.

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• In the Size box, use the increment buttons to increase or decrease the size. The size is in relation to the text size of the paragraph.
• Click the Color button, and select a color from the Color Picker.
• Click OK to apply the changes.

To change the numbering start number

• Select the paragraph(s) text you wish to re-format as a numbered list.
• On the Home tab, in the Paragraph group, click on down arrow to the right of the Numbering icon and click on the Bullets and Numbering button.
• From the Bullets and Numbering dialog box displayed, if the Numbered tab is not displayed, click to select it.
• To start the numbered list at some other number than 1, change the Start at: value in the dialog box.

Three Methods to Create the PowerPoint Table Easily

PowerPoint table consists of several rows and columns and is a great way to organize little bits of data into a meaningful picture. For example, you might use a table to show sales results for several salespeople.
In PowerPoint 2007, a table can be part of a content placeholder, or it can be a separate item. There are three ways to insert a table, and each method has its purpose. The following sections explain each of the table creation methods.
1) Use Insert Table dialog box
2) Use Table icon
3) Draw the table

To create a table with Insert Table dialog box

• Open a new presentation.
• In a content placeholder, click the Table icon to display the Insert Table dialog box.OR On the Insert tab, in the Tables group, click on the Table icon and choose Insert Table.

• From the Insert Table dialog box displayed, in the Number of columns: box, enter a figure to determine the number of columns in the table.
• In the Number of rows: box, enter a figure to determine the number of rows in the table.
• Click OK.

To insert a table from the Table icon

• Insert a new blank slide to the presentation.

• On the Insert tab, in the Tables group, click on the Table icon and drag across the grid until you select the desired number of rows and columns (maximum 10 X 8).

• The table appears immediately on the slide as you drag.

To draw a table

• On the Insert tab, in the Tables group, click on the Table icon and choose Draw Table. The mouse pointer turns into a pencil.
• Drag to draw a rectangle representing the outer frame of the table. Then release the mouse button to create the outer frame and to display the Table Tools Design tab.
• On the Table Tools Design tab, in the Draw Borders group, click the Draw Table icon.

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• The mouse pointer remains a pencil; drag to draw the rows and columns you want.
• To erase a line, click the Eraser icon (beside Draw Table icon) and then click the line to erase.
• When you finish drawing the table, press Esc or click Draw Table icon again to toggle the drawing mode off.

To add text to a PowerPoint table

• When the table first appears on the slide, the insertion point is place in the first cell of the table.
• Type text into the first cell. The text wraps when it reaches the end of the cell and starts a new line in the cell.
• To moves between cells, you can use the mouse to click the particular cell or use the following keystrokes:
Tab – Move to the next cell.
Shift + Tab - Move to the previous cell.
Down Arrow - Move to the next row.
Up Arrow - Move to the previous row.

"PowerPoint 2007 Table Manipulations"

After table was created, let's look at some ways to modify the table's structure, we called it PowerPoint 2007 table manipulations.
Those modifications include resizing the entire table; adding and deleting rows and columns; as well as merging and splitting table cells.
To resize the entire table • Click anywhere within the table to select it. • Position the mouse pointer over one of the selection handles (the dots on the sides and corners) so that the mouse pointer becomes a double-headed arrow, and drag to resizethe table. • To maintain the table height to width ratio as you resize it, hold down the Shift key as you drag a corner of the frame.
Note: When position the mouse pointer over the selection handles and a four-headed arrow appears, you move the table rather than resize it.
To add or delete rows • Click within the row where you want to insert a new row. • From the Table Tools Layout tab, in the Rows & Columns group, click the Insert Above or Insert Below icon. • To delete a row, click within the row you want to delete. • From the Table Tools Layout tab, in the Rows & Columns group, click the Delete icon and from the menu select Delete Rows.
To add or delete columns • Click within the column where you want to insert a new column. • From the Table Tools Layout tab, in the Rows & Columns group, click the Insert Left or Insert Right icon. • To delete a column, click within the column you want to delete. • From the Table Tools Layout tab, in the Rows & Columns group, click the Delete icon and from the menu select Delete Columns.
Note: Alternatively, you can right-click any existing row or column, point to Insert, and choose one of the commands on the submenu.

To merge the table cells
Use one of the ways below to merge cells: • Select (highlight) the cells to merge, right-click them, and choose Merge Cells. • Select the cells that you want to merge and click Merge Cells icon on the Table Tools Layout tab, Merge group. • From the Table Tools Design tab, in the Draw Borders group, click the Eraser icon and then click the table line you want to erase.
To split the table cells • Select (highlight) the cells to split, right-click them, and choose Split Cells OR Select the cell to split, and then click Split Cells icon on the Layout tab. • From the Split Cells dialog box displayed, select the number of columns/rows in which to split in each direction, and click OK.
"Formatting Tables in PowerPoint 2007"
Formatting tables in PowerPoint 2007 show you how to adjust various aspects of the table's appearance to suit your needs.
These including changing the columns width, row height, set the cell internal margins, change the table border, fill color to the cells, add a picture or shadow to a table.
To change columns width and row height • Position the mouse pointer on the border below the row or to the right of the column that you want to resize. The mouse pointer turns into a line with arrows on each side of it. • Hold down the mouse button as you drag the row or column to a new height or width. A dotted line appears showing where it will go. • Release the mouse button. • You can have a column automatically resize to fit the contents of column by double-clicking on the column edge.
To specify the internal margins for cells • Select the cells to which the setting should apply. You can select the entire table if you wish. • From the Table Tools Layout tab, in the Alignment group, click on Cell Margins icon. A menu of margin presets opens. • Click one of the presets or click the Custom Margins button to display the Cell Text Layout dialog box. • From the dialog box, under the Internal margin section, set the Left, Right, Top, and Bottom margin settings. • Click OK when finish.
To apply or change the table border • Select the cell(s) that you want to apply/change. • From the Table Tools Design tab, in the Draw Borders group, select a line style, width, and color from the Pen Style, Pen Weight, and Pen Color drop-down lists. • From the Table Tools Design tab again, in the Table Styles group, open the Borders button's menu and choose the sides of the selected area to which the new settings should apply.
Note: Alternatively, you can right-click any existing row or column, point to Insert, and choose one of the commands on the submenu.
To merge the table cells
Use one of the ways below to merge cells: • Select (highlight) the cells to merge, right-click them, and choose Merge Cells. • Select the cells that you want to merge and click Merge Cells icon on the Table Tools Layout tab, Merge group. • From the Table Tools Design tab, in the Draw Borders group, click the Eraser icon and then click the table line you want to erase.
[pic]
• If necessary, repeat the above step to apply the border to other sides of the selection. • If you want to remove all borders from all sides, choose No Border from the menu.
To apply the fill color to cell(s) • Select the cell(s) to affect. • From the Table Tools Design tab, in the Table Styles group, click the down arrow next to the Shading button to open its palette.
[pic]
• Select the desired color or fill effect.
To fill a picture to a table • Select the cells in the table to be fill by the picture. • Right-click and from the menu pop-up choose Format Shape. • From the Format Shape dialog box displayed, click Fill, and then click Picture or texture fill.
[pic]
• Click the File button, select a picture file to be insert, and click Insert button. • Mark the Tile picture as texture check box. Click Close.

To apply a shadow to a table • Select the table's outer frame, and then right-click the frame and choose Format Shape. • From the Format Shape dialog box displayed, click Shadow, and then choose a Presets and a Color. • If needed, drag any of the sliders to fine-tune the shadow. • Click Close to close the Format Shape dialog box.

"PowerPoint Sound Effects - Inserting Sound Files to Your Presentation"

Discover the power of PowerPoint sound effects by adding the sound files you're your PowerPoint 2007 presentations.
Do you know that adding sound effects in a PowerPoint presentation can make a big difference in the audience's perception of your message?
There are several ways that you can include a sound in a presentation: • Insert a sound file. The sound plays during the presentation whenever anyone points to or clicks the sound icon, depending on the settings that you specify. • Associate a sound with an object. The sound plays when anyone points to or clicks that object (such as graphic). • Associate a sound with an animation effect. The sound plays when the animation effect occurs. • Associate a sound with a slide transition. The sound plays when move the presentation from one slide to the next. • Insert a sound that plays automatically in the background. The sound plays when you start the presentation until the end.
Inserting PowerPoint Sound Effects File
The most common way to add a sound file in a presentation is to place the sound clip directly on a slide as an object. An icon appears on the slide, and you can click the icon during the presentation to playthe sound.
There are 2 ways you can place a sound file on a slide: by selecting a sound from the Clip Organizer, or from a file on your computer.
To choose a sound from the Clip Organizer • On the Insert tab, in the Media Clips group, click the down arrow beneath the Sound icon, and click Sound from Clip Organizer. • The Clip Organizer appears with icons for the available clips. • To preview a clip, in the Clip Organiser, right-click a clip and choose Preview/Properties. A Preview/Properties dialog box opens, and the sound plays. • To close the dialog box, click Close. • When you satisfied with the clip, click the clip that you want to insert. A box below appears: [pic] • Choose one of these options. An icon for the sound appears in the center of the slide. • Reposition and resize the icon if necessary. • If you are finished, close the Clip Organizer by clicking its Close (X) button.
Note: It's better for you to establish an Internet connection so that you can have a much wider variety of clips available.

To choose a sound from a file • On the Insert tab, in the Media Clips group, click the down arrow beneath the Sound icon, and click Sound from file. • From the Insert Sound dialog box displayed, browse to the drive and folder that contain the sound that you want. If you do not know which location to use, try the \Windows\Media folder on the hard disk. • Click the sound file that you want to use and then click OK. • A dialog box appears, asking how you want the file to play in the slide show. Choose Automatically or When Clicked. A speaker icon appears on the slide.

"How to Play Sound in PowerPoint 2007 and the Action Settings Involved?"

This tutorial will let you know how to play sound in PowerPoint 2007 as well as the settings for delay or repeat a sound, set the sound volume, control the sound clip start and end point, etc.
When you insert a sound, you can choose the options, Automatically or When Clicked. Automatically makes the sound play when the icon appears. The When Clicked option makes the sound play only when a user clicks the icon.
If you want to more precisely define when a sound will play, or change the volume for the sound and other settings involved, here are the few steps to follow.
To play sound on a mouse click or mouseover • Click the icon to select it. Selection handles appear around it as shown below. [pic] • On the Insert tab, in the Links group, click Action icon. The Action Settings dialog box appears. [pic] • From the Action Settings dialog box displayed, click the Mouse Click or Mouse Over tab. • To make the sound play on mouse-click (or mouseover, depending on the tab that you selected), select the Object action: option and make sure that Play is selected from the Object Action drop-down list. • To prevent the sound from playing on mouse-click (or mouseover), you can select the None option. • Click OK.
To turn the automatic play on or off for a clip • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane. • From the Custom Animation pane, select the icon for the sound. A gray box appears around its name. • Click the sound drop-down arrow to open the menu and choose an option. • If you want the sound to play automatically, click Start With Previous or Start After Previous. Otherwise, click Start On Click.
Note: Specifying Start On Click in the Custom Animation pane starts the sound file when a user clicks the mouse anywhere on the slide, even if they do not click the sound icon.
To delay or repeat a sound • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane. • From the Custom Animation pane, select the icon for the sound. A gray box appears around its name. • Click the sound drop-down arrow and click Timing option. The Play Sound dialog box opens with the Timing tab displayed. [pic] • In the Delay text box, enter a number in seconds. The delay occurs between when the previous event happens (the initial appearance of the slide on-screen) and when the sound begins. • Open the Repeat: drop-down list and choose the number of times that the sound should repeat. You can also type in your own number (up to 9999). • Click OK to close the Play Sound dialog box.
To control the sound clip start point • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane. • From the Custom Animation pane, select the icon for the sound. A gray box appears around its name. • Click the sound drop-down arrow and click Effects option. The Play Sound dialog box opens with the Effect tab displayed. [pic] • In the Start playing section, choose one of these options: From the beginning, the default play mode. From the last position if you want it to pick up where it left off when you stopped it. From a specific time, and then enter the number of seconds into the clip that it should begin playing. • Click OK to close the Play Sound dialog box.

To control the sound clip stop point • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane. • From the Custom Animation pane, select the icon for the sound. A gray box appears around its name. • Click the sound drop-down arrow and click Effects option. The Play Sound dialog box opens with the Effect tab displayed. • In the Stop playing section, choose one of these options: On Click, the default play mode. After Current Slide to stop the audio when you move to the next slide, or when the clip has finished playing, whichever comes first. After X Slides, enter a number of slides; the sound will continue until the specified number of additional slides have passed. • Click OK to close the Play Sound dialog box.
To set the sound volume • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane. • From the Custom Animation pane, select the icon for the sound. A gray box appears around its name. • Click the sound drop-down arrow and click Effects option. The Play Sound dialog box opens with the Effect tab displayed. • Click the Sound Settings tab and click the Sound volume button to display a volume slider. • Drag the slider up or down to adjust the volume. [pic] • Click OK to close the Play Sound dialog box.

To set sound options from the ribbon • Select a sound clip in the slide. • On the Sound Tools Options tab, in the Sound Options group, you can quickly change some settings so that you do not have to open the full dialog boxes. • You can adjust the slide show volume, set a sound to play when clicked or automatically, set the sound's icon size, and so on.
To assign a sound to an object • Select the object that you want to associate with the sound. An object can be a graphic, chart, or text box, etc. • On the Insert tab, in the Links group, click Action icon. • From the Action Settings dialog box displayed, click either the Mouse Click tab or the Mouse Over tab, depending on which action you want. • Check the Play Sound check box. Then open the drop-down list and choose a WAV sound only. • Click OK. The object now has the sound associated with it so that when you click it or move the mouse over it during the presentation, the sound plays.

"2 Ways to Add Video in PowerPoint 2007"

Do you know how to add video in PowerPoint 2007 presentations?
Yes, PowerPoint not only allows you to embed pictures and sounds but also movies (videos) and animations. PowerPoint can accept videos with the following file formats: • Motion Picture Experts Group (.mpg, .mpeg, .m1v, .mp2, .mpa, and .mpe) • Microsoft streaming format (.asf and .asx) • Microsoft Windows Media Video (.wmv) • Audio Video Interleave (.avi) • QuickTime (.mov or .qt) versions 1 and 2.x
There are 2 ways you can place or add video in PowerPoint 2007. Of course we put the movie files on a slide either: by selecting a movie from the Clip Organizer, or from a file on your computer.
To insert a movie from the Clip Organizer • Display the slide on which you want to place the movie. • On the Insert tab, in the Media Clips group, click the down arrow on the Movie icon, and choose Movie from Clip Organizer. • The Clip Organizer task pane appears, showing the available movie clips. To get more clips, connect to the Internet.

• If you want to preview the clip, open its menu (the down arrow to its right) and choose Preview/Properties. The clip plays in a dialog box; when you're done watching it, click Close. • Click the clip you want to insert. A box may appear asking when you want it to play. (This box won't appear when you insert an animated GIF, because they play automatically.) • Click either Automatically or When Clicked. The clip appears on the slide. • Close the Clip Organizer, and then move the clip as needed. • To test the movie, enter Slide Show view and click it to play it (if it does not play automatically).
To make Clip Organizer content available offline • Ensure that the Internet connection is established. • On the Insert tab, in the Media Clips group, click the down arrow on the Movie icon, and choose Movie from Clip Organizer. • The Clip Organizer task pane appears, showing the available movie clips. The clips that are on the Web have a little globe icon in their bottom-left corner. • Open the menu of the clip that you want (the arrow to its right) and choose Make Available Offline. • From the Copy to Collection dialog box displayed, select the collection in which you want to place the clip then click OK.
To add video in PowerPoint from a file • Display the slide on which you want to place the movie. • On the Insert tab, in the Media Clips group, click the Movie icon. • From the Insert Movie dialog box display, browse to the drive and folder that contain the movie/video that you want. If you do not know which location to use, try the \Windows\Media folder on the hard disk. • Click the video file that you want to use and then click OK. • A dialog box appears, asking how you want the file to play in the slide show. Choose Automatically or When Clicked.

"The Steps to Play Movie in PowerPoint 2007 and the Setting Options Involved"

Do you know how to play movie in PowerPoint 2007? Actually, the steps just like how to play sound in your presentations.
Video clips are like sounds whereby you can specify that they should play when you point at them or click them, or you can make them play automatically at a certain time.
To play movie on mouse click or mouse over • Click the movie clip icon on the slide. • On the Insert tab, in the Links group, click Action icon. • From the Action Settings dialog box displayed, choose either Mouse Click or Mouse Over tab. [pic] • Under the Action on click section, choose the None option if you want no action, or choose the Object Action option if you want it to play in either case. • Click OK.
To control the movie volume • On the Movie Tools Options tab, in the More Options group, click the Slide Show Volume icon and choose either Low, Medium, High, or Mute option. • Alternatively, you can click the Movie Options dialog box launcher from the Movie Tools Options tab.

• From the Movie Options dialog box displayed, click the Sound Volume button and adjust the volume. • Other options in the dialog box included: Loop until stopped: Repeat the clip until another animation event stops it or until the next slide appears. Rewind movie when done playing: Return the movie to its first frame after playing. Hide while not playing: Hide the clip when it is not playing. Zoom to Full Screen: Play the clip full-screen, temporarily obscuring the rest of the slide. • Click OK.
To understand the Custom Animation task pane symbol • When you place a movie clip on a slide, an entry for it is created on the Custom Animation task pane. [pic]
Note: If you choose to set the clip to play automatically when you insert the clip initially, two entries appear in the Custom Animation task pane: Play and Pause. If you choose to set the clip to play on click, only the Pause entry appears.
To control when the movie will play • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane. • From the Custom Animation pane, select the video clip. • Click the clip drop-down arrow and click Timing option. The dialog box opens with the Timing tab displayed. • Set the timing options as needed: [pic] Start: Choose a choice to start play the movie. Delay: This is the delay in seconds between the previous animation event and this one. Speed: For animation effects, this controls the speed; for a movie clip, it is unavailable because you cannot change the speed at which the movie plays. Repeat: Choose how many times you want the clip to repeat before it stops. This is available only for Play Movie. Rewind When Done Playing: If you want the last frame of the movie to remain on-screen after it completes, leave this check box unmarked. If you want the first frame to reappear, mark this check box. This is available only for Play Movie. • Click OK.
To set the start and stop points for a movie clip • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane. • From the Custom Animation pane, select the clip that represents Play • Click the clip drop-down arrow and click Effect option. The dialog box opens with the Effect tab displayed. • In the Start playing section, choose one of the option:

From beginning: Starts the clip from its beginning. From last position: Starts from whatever point the clip was paused or stopped earlier. If it was not paused or stopped earlier, this is the beginning. From time: Starts at a certain number of seconds into the clip by entering the number of seconds in the seconds box.

• In the Stop playing section, set up the video to stop on click, after the current slide, or after a specified number of slides.

• Click OK.

To resize the video clip window

• Click on the video clip's that you wish to resize.

• Drag the video selection handles to resize.

"Mastering the PowerPoint 2007 Slide Transitions Feature"

PowerPoint 2007 Slide Transitions are special effects you can add to a PowerPoint slide to determine how one slides moves to the next. The PowerPoint 2007 offers variety of transitions from one slide to another.
Normally, the presenter must click the mouse to move to the next slide. However, if you are preparing a self-running presentation, automatic transitions are necessity.
To assign an automatic transition to a slide • View or select the slide in Normal or Slide Sorter view. • On the Animations tab, in the Transition to This Slide group, check the Automatically After: check box. • In the Automatically After: text box, type a transition time, in seconds, to replace the default time.
[pic]
• To apply this setting to all slides in the presentation, click Apply to All icon.
Note: You can leave the On Mouse Click check box selected, even if you choose automatic transitions because there may be times when you want to manually advance to the next slide before the automatic transition time has elapsed.
To add transition to a slide • Select and display the slide or slides that you want to apply transition. • On the Animations tab, in the Transition to This Slide group, click the one that you want, or click No Transition to turn off any existing transition effect. • You also can click on the More button to see gallery of effects.
[pic]
• You can click the Transition Sound: drop-down list and select a transition sound.
- No Sound: Does not assign a sound to the transition.
- Stop Previous Sound: Stops any sound that is already playing. This usually applies where the previous sound was very long and was not finished when you moved on to the next slide.
- Other Sound: Opens a dialog box from which you can select another sound file stored on your system.
- Loop Until Next Sound: An on/off toggle that sets whatever sound you select to loop continuously either until another sound is triggered or until a slide appears that has Stop Previous Sound set for its transition. • Open the Transition Speed: drop-down list and select a transition speed. • Click Apply to All to make the same transition apply to all slides in the presentation, and not just the selected slides.

"Using PowerPoint 2007 Animation Effects"

PowerPoint 2007 animation effects are a special visual or sound effect to text or an object. The easiest way to apply animation effects is to use commands on the Animations tab.
For example, a bulleted list can fly from the above, one word at a time, or hear the sound of applause when a picture is uncovered. You can animate any number of objects on a slide, and you can even animate elements of a chart.
PowerPoint 2007 has 3 (very few compared to earlier versions) animation presets: Fade, Wipe, and Fly In. Each preset has two options: for the text to enter the slide all at once or by paragraphs.
However, you also can apply custom animations. Custom animation gives you full control over how the objects on your slides are animated.
To apply the PowerPoint 2007 animation preset • Select the object in a slide i.e. text box, chart, clipart, etc that you wish to apply the animation preset. • On the Animations tab, in the Animations group, open the Animate drop-down list and select a preset.
To apply a custom animation effects • Select a slide that currently has no animation. • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane. • Click the object that you want to animate. • In the Custom Animation pane, click Add Effect button. • A menu appears, containing four categories of effects: Entrance, Emphasis, Exit, or Motion Paths. This example uses an Exit effect.

• A submenu appears, select one effects for that category (such as Blinds). • You also can click the More Effects to open the Add Effect dialog box. • Make a selection and click OK button. • If you check the Preview Effect check box in the dialog box, the effect appears on the slide behind the dialog box. • In the Custom Animation pane, open the Start: drop-down list and choose when you want the animation to start. On Click: Runs the animation when a user clicks the mouse. This is useful when you want to build a slide item-by-item with each click, or for an exit effect. With Previous: Runs the animation concurrently with the previous animation, or if there is no previous animation, concurrently with the slide's initial appearance. After Previous: Runs the animation immediately after the previous animation that is on the slide ends. If there is no previous animation, PowerPoint treats the appearance of the slide as the previous event and runs the animation immediately after the slide appears. • Some animation effects have extra properties that you can set. For example, the Direction drop-down list allows you to make a selection. • Open the Speed drop-down list and choose a speed for the animation.
Note: You will see a number appear next to the objects on the slides that represent the animations and not the objects themselves.
To change to a different PowerPoint 2007 animation effects • Display the Custom Animation pane. • Select the animation effect from the pane (not on the slide) and then click the Change button. • Select a different animation. You can either choose from the menus or select More Effects to display the dialog box that contains the full selection of effects.

To remove PowerPoint 2007 animation from a specific object • Display the Custom Animation pane. • If the object is part of a group, such as a bulleted list or text box, then expand or collapse the list, depending on the effect that you want to remove. • Select the animation effect from the pane, and then click the Remove button OR Right-click the animation effect and choose Remove

"Advanced PowerPoint Animation Effects Tips"

If you are new to PowerPoint animation effects feature, please read another tutorial on basic PowerPoint 2007 animation effects.
As you may know, the animation effects feature in PowerPoint 2007 can really add values to your presentation. It is because objects in the slides can be animated to prevent from boring presentation that all objects are static.
In the tutorial, you will learn how to apply the animations preset, custom PowerPoint animation effects and how to remove animation from a specific object.
To assign a multiple PowerPoint animation effects to an object • On the slide, click the object to which you want to assign the animation that is already animated. • The Custom Animation pane should contain an Add Effect button. If not, this means that you have not clicked the object on the slide.
Note: You will see two or more numbers if an object has more than one animation effect assigned to it. Conversely, if an object does not have any animation assigned to it, then it does not have a number
To re-order PowerPoint animation effects • On the Custom Animation pane, click the animation whose position you want to change. • Click the Re-Order up- or down-arrow buttons at the bottom of the pane to move the position of the animation in the list. • Alternatively, position the mouse pointer over an object, so that the pointer turns into a double-headed up or down arrow and then drag the object up or down in the list.
To add special animation options for text • From the Custom Animation pane, click the animation that you want to work with. A down arrow appears to the right of the animation. • Click the down arrow and choose Effect Options. A dialog box appears with the name of the animation.

• Click the Text Animation tab. • Open the Group text: drop-down list and choose how you want to group the animation. The option depends to the type of object selected. • If you want the animation to appear automatically, without clicking the mouse, select the Automatically after check box and then type a delay time in seconds. • Select the In reverse order check box if you want to build the list from the bottom up. • Click OK.
To set timing for a custom PowerPoint animation effects • From the Custom Animation pane, click the animation that you want to work with. A down arrow appears to the right of the animation. • Click the down arrow and choose Timing. A dialog box appears with the Timing tab displayed. • Do necessary settings to control the animation timing: Start: How you start the animation? Same as the Start drop-down list in the Custom Animation pane. Delay: The amount of delay between the beginning or end of the previous animation and the start of the current animation. Speed: The overall speed of the animation. Same as the Speed drop-down list in the Custom Animation pane. Repeat: The number of times that the animation should repeat. Rewind when done playing pertains mostly to video clips; this setting is available for animation effects, but you will not see much difference between the on and off settings. Triggers enables you to set up an animation to occur when the user clicks a particular object. • Click OK button.

To assign a sound with animations • From the Custom Animation pane, click the animation that you want to work with. A down arrow appears to the right of the animation. • Click the down arrow and choose Effect Options. A dialog box appears with the name of the animation. • Click the Effect tab. Under the Enhancements section, open the Sound drop-down list and choose a sound.
• You can choose Other Sound from the drop-down list to select a sound file from another location.
• To make a previously playing sound stop when this animation occurs, choose [Stop Previous Sound] from the Sound drop-down list.
• Open the After animation: drop-down list and choose one of the following options:
A scheme color: You can choose one of the colored squares, which represent each of the current scheme colors.
More Colors: Click here to choose a specific color.
Don't Dim: Specifies that PowerPoint do nothing to the object after animation.
Hide After Animation: The object disappears immediately after the animation has completed.
Hide on Next Mouse Click: The object disappears when you click the mouse after the animation has completed.
• If the object contains text, open the Animate text: drop-down list and choose one of the options.
• If you chose By Letter or By Word, you can type a % delay between letters or words. The higher the percentage, the more time between words or letters.
• Click OK button.

"PowerPoint 2007 Motion Paths"

PowerPoint 2007 motion paths enable you to make an object fly onto or off of the slide, and also make it fly around on the slide in a particular motion path.
PowerPoint 2007 comes with dozens of motion paths, in every shape that you can imagine. To choose one of them for an object, follow the tutorial here.
To use preset PowerPoint 2007 motion paths • On the slide, click the object to which you want to assign the motion path. • The Custom Animation pane should contain an Add Effect button. If not, this means that you have not clicked the object on the slide. • Click Add Effect button and point to Motion Paths and choose one of the paths or choose More Motion Paths from the submenu. • If you choose More Motion Paths, the Add Motion Path dialog box appears. • Click the path that you want and click OK button. The motion path appears on the slide, next to the object. [pic] • A green arrow shows where the object will begin, a dotted line shows the path that it will take, and a red arrow shows where the path ends. • To change the starting point for the motion path, drag the green arrow. To change the ending point, drag the red arrow. • You can change settings in the Custom Animation pane for the motion path, just as you would for any other custom animation. Remember to select the motion path first. [pic] • The Path: drop-down list have the following options: Unlocked/Locked: If the path is unlocked and you move the animated object on the slide, the path repositions itself with the object; if the path is locked, then it stays in the same place, even when you move the object on the slide. Edit Points: This option enables you to change the motion path. Reverse Path Direction: This option makes the animation run in the opposite direction. • You can resize or reshape the motion path by dragging its selection handles (the circles around its frame); just like resizing any other object. • To move the motion path, just click and drag the motion path to other place, just like moving any other object. • You also can rotate the motion path by dragging the green circle at the top of the path; like rotating any other object.

To edit a motion path • Select the motion path on the slide (not the object itself). • In the Custom Animation pane, open the Path: drop-down list and choose Edit Points. Small black squares appear around the path. OR Right-click on the motion path and choose Edit Points. • Point to one of the black squares; a slightly larger white square appears. These white squares are handles that you can drag to modify the point. • Drag the square(s) to the intended direction to change the motion path.
To draw a custom motion path for an object • On the slide, click the object to which you want to move. • Display the Custom Animation pane and it should contain an Add Effect button. • Click Add Effect button, point to Motion Paths then Draw Custom Paths and choose the type of path that you want: Line, Curve, Freeform, or Scribble. • Drag to draw the path on the slide. Here are some hints: Line: Drag from the start point to the end point. The start point will have a green arrow, and the end point will have a red one. Curve: Click at the beginning of the line, and then move the mouse and click again to anchor the next point. Keep creating points until you have completely defined the curve. Freeform: Click for each anchor point that you want; straight lines will appear between the anchor points. You can click and drag to create non-straight lines too. Double-click when you are finished. Scribble: The pointer changes to a pencil. Draw on the slide with the mouse button held down. Double-click when you are finished.

With this, I hope you can see the effects of the PowerPoint 2007 motion paths feature on the objects of your slides. Please note that the motion paths are different from the PowerPoint 2007 animation effects.

"PowerPoint 2007 Slide Show - Setting Up a Slide Show"

The PowerPoint 2007 slide show can be very fun! Why? Discover it here.
This is because it offers several types of shows appropriate for a variety of presentation situations, from a traditional big-screen slide show to a show that runs automatically on a computer screen.
This tutorial will explain to you how to setup the PowerPoint 2007 slide show:
To set up show • On the Slide Show tab, in the Set Up group, click the Set Up Slide Show icon.
[pic]
• From the Set Up Show dialog box displayed, under the Show type section, choose a show type option:
- Presented by a speaker: To run a full screen slide show.
- Browsed by an individual: To run a slide show in a window and allow access to some PowerPoint commands.
- Browsed at a kiosk: To create a self-running, unattended slide show for a booth or kiosk. • Under the Show options section, check or clear the following check boxes:
- Loop continuously until 'Esc': Check to replay the slide show again until you stop it.
- Show without narration: Select to not play narration.
- Show without animation: Select to not play animation. • Under the Show slides section, select one of the option:
- All: All the slides will show during slide show.
- From: Enter the first and last slide numbers of the range you want to show. • Under the Advanced slides section, select the Manually or Using timings, if present option, where you can advance the slides manually or automatically. • The Slide show resolution: drop down list allows you to select the display resolution you want. • Click OK.

"Custom Slide Show - How to Create and Edit a Slide Show?"

A custom slide show allows you to specify which slides from the presentation you will use and the order in which they will appear if you plan to present a slide show to more than one audience.
This step-by-step article will show you the process of creating a custom slide show, edit and show a custom presentation slide show using Microsoft PowerPoint 2007.
To create a custom slide show • On the Slide Show tab, in the Start Slide Show group, click the Custom Slide Show icon, and then click Custom Shows.
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• From the Custom Shows dialog box displayed, click the New button.
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• From the Define Custom Show dialog box displayed, type a name in the Slide show name: text box (ex: 5 rules - Most wanted daily). • In the Slides in presentation: list, click the slide(s) you want, and then click Add button. To select multiple slides, hold down the Ctrl key and select the slides. • To remove a slide, select it in the Slides in custom show: list, and then click Remove button. • When finish, click OK will back to the Custom Shows dialog box. • Click Close.
To edit a custom slide show • On the Slide Show tab, in the Start Slide Show group, click the Custom Slide Show icon, and then click Custom Shows. • From the Custom Shows dialog box displayed, click the show you want to edit.
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• Click the Edit button will open the Define Custom Show dialog box.
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• To add a slide, click the slide in the Slides in presentation: list and then click the Add button. The slide appears at the end of the Slides in custom show: list. • To remove a slide from the show, click the slide in the Slides in custom show: list, and then click Remove button. • To move a slide up or down in the show, click the slide in the Slides in custom show list, and then click the Up Arrow or Down Arrow button. • When finish, click OK will back to the Custom Shows dialog box. • Click Close.
To show a custom slide show • On the Slide Show tab, in the Start Slide Show group, click the Custom Slide Show icon, and then click Custom Shows. • From the Custom Shows dialog box displayed, click the custom slide show you want to run. • Click Show button.
Note: You can see that only selected slides in the custom slide show will be run in the presentation.

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