Premium Essay

Value of the Pmo

In: Business and Management

Submitted By magmp
Words 463
Pages 2
White Paper: Value Proposition for a Project Management Office (PMO)

The goal of the PMO is to execute high quality projects faster and at lower cost by implementing common methods, practices and processes across the entire organization. These common methods include templates, defined/tested processes, and best practices.

Some common responsibilities of a PMO include:

1. Develop/support/deploy defined project management processes and project management templates. These reusable objects support faster start-up of projects and ensure consistent tracking and reporting: good processes are repeated, ineffective processes are abandoned.

2. Continuous project management practice improvement: as best practices are identified/defined and/or improvements to processes/templates are identified, revisions are made to the methodology and deployed across the PMO organization.

3. Supports improved communication: the project teams use the same processes, deliverables, and language, leading to less confusion and fewer misunderstandings related to project work.

4. Documents services provided by the organization and services provided by all team members throughout project initiation, planning, execution, control and closeout.

5. Improved risk analysis, risk management and problem resolution: consistent methods, including risk management and status reporting, position the PMO to intervene early when corrections will have the lowest impact on project schedule, cost and quality.

6. Provides coaching to project managers to avoid problems on projects, intervention on projects when risk has been identified.

7. Manage and explain the change control process/procedures.

8. Track and report progress: deliver consistent tracking and status information for all projects in the organization, delivering project visibility to management in a...

Similar Documents

Premium Essay

Atek Pmo

...more efficient use of project resources by using a “shared service” and improve corporate capability to launch products. ------------------------------------------------- Challenges in implementing a PMO * Formalization of PMO faces the issue of change implementation, which might disrupt already existing informal practices within the organization. * Finding executives with domain expertise and project management skills. * Obtaining complete and sustained top-management support for authority. * Managing a diverse range of related and unrelated projects to achieve the maximum organizational value within resource and funding constraints. * Deliver immediate improvements in project performance and justify the cost * Lack of standardized reports and reporting frameworks for all projects. * Manage the conflicts between new business critical initiatives and operations with incremental changes in the existing system. * Handle conflicts between line managers and project managers. * Evangelize the idea of PMO to induce it in company’s organization. * Assigning metrics to ensure the PMO functions and roles will meet the business goals of your organization ------------------------------------------------- Essentials for successful PMO implementation: * Understanding the risks, challenges  & work processes unique to the industry * Project portfolio...

Words: 563 - Pages: 3

Premium Essay

Atek Pc Pmo

...its PMO? 2. What should AtekPC have done to successfully implement its PMO? Industry Background Proliferation of mobile phones, PDAs and web-based applications slowed PC popularity. Industry was undergoing a wave of Director Application Development consolidation as cost control and scale Richard Steinberg became more important. Chief Information Officer John Strider Director Technology & Operations Company Background Established in 1984, 210 full-time employees, 200 part-time employees. 2006 sales = $1.9 Billion. Dealing with an industry moving from Growth stage to Maturing stage. Strategic Planning Office established to propose business changes. SPO initiated PMO effort, focused on IT projects, with plans to become Enterprise PMO. Sales Systems Manager Lead Analyst Linda Starr Manufacturing Systems Manager Steven Gardner Lead Analyst Financial Systems Manager Lead Analyst Workgroup Communications Manager Adv. Systems Replacement Project Manager Director Project Mgmt. Support Larry Field Lead Analyst Lead Analyst IT at AtekPC - PMO was introduced to provide standardization in managing IT projects. Project Manager Pre-PMO (2007) IT projects are managed by development staff (Lead Analysts). Used informal approach to projects = rapid response to user requests. Struggled with changing industry that required larger, more complex projects involving multiple functional areas, which was overtaxing current management methods. PMO......

Words: 716 - Pages: 3

Premium Essay

Freight,

...role of PMO in the strategy design and execution, to define the certain advantages and disadvantages from having PMO and how it participates in the successful strategy design and execution of any strategic plan. As organizations mature their project, program, and portfolio management practices to better align work with strategic goals, to support effective stakeholder communication and collaboration, to develop talent, and to place a focus on realizing value from organizational investments through effective benefits realization management, The PMO has many potential roles to play as a contributor to advancing these important topics. There are several types of PMO structures in organizations, each varying in the degree of control and influence they have on projects within the organization, such as: • Supportive. Provide a consultative role to projects by supplying templates, best practices, training, access to information and lessons learned from other projects. This type of PMO serves as a project repository. The degree of control provided by the PMO is low. • Controlling. Provide support and require compliance through various means. Compliance may involve adopting project management frameworks or methodologies, using specific templates, forms and tools, or conformance to governance. The degree of control provided by the PMO is moderate. • Directive. Take control of the projects by directly managing the projects. The degree of control provided by the PMO is high. PMO may......

Words: 533 - Pages: 3

Premium Essay

Create a Methodology

...reason which is obvious is the thought of losing power and authority to the project management office. Another reason is that most people are afraid of change, they have been operating a specific way for so long that this change is scary when you don’t know what is coming down the pike. In a survey conducted by CIO and the Project Management Institute (PMI), “the top two reasons for establishing a PMO, according to the survey: improving project success rates and implementing standard practices”. Reading the question for this assignment, it is apparent that a project management office has been establish or is in the process of being established by the senior executives and John Compton; now the task before us is to decide where the project management office (PMO) should report to. Before we decide where the PMO should report to, we need to decide whether the PMO will be a centralized or decentralized team. “According to the magazine Information Week article on October 14, 2010, 57% of managers say that their PMO reports to the CIO”. Even though most organizations believe that the PMO team should reside in IT; in many cases there should be a cross-functional group that...

Words: 777 - Pages: 4

Premium Essay

Atec

...class to provide an overview of the challenges faced by management in the development and deployment of a PMO in an existing company. Based on the case study respond to the questions below incorporating not only the course reading materials, but any outside research that may be relevant. Be sure to cite the authority for any research included in your response. What were the changes in AtekPC’s business environment that caused the company to introduce a PMO? Based on your assigned readings and research, do these appear to be appropriate reasons for developing a PMO? Why or why not? “One might be cost reduction. Another motivation to get better on projects would be that we have to get more creative, adaptive, and agile in launching new products. “ [1] “The PC industry was changing, and AtekPC was engaged in dealing with dramatic pressure from larger competitors such as HP, Dell, and Lenovo. To compete in a changing industry in which consolidation was occurring, AtekPC had implemented a corporate Planning Office. Recognizing the role that IT would likely play in enabling AtekPC to respond to the industry pressures, the senior vice-president had supported the creation of a PMO within IT. “ [1] Somewhat true but not sufficient Here are some other reasons of why we should have PMO. (of course it cannot represent everything) In mature organizations, the PMO is the focal point for improvement and enhancement in project management through the implementation of the...

Words: 553 - Pages: 3

Premium Essay

Creating a Metodology

...executive staff did not like to develop a methodology and made some excuses for him not to develop a methodology because they are afraid to lose their power and authority once the methodology is up and running. Last year, a consultant was brought to describe the benefits of project management and the value of an enterprise project management methodology (EPM). The consultant explained that the time needed to develop and implement an EPM system can be shortened if the company has a project management office (PMO) in place to take the lead role. In that session, the executive staff became reluctant to visibly support project management since they understood executive gets control of the PMO may become more powerful than other executives. A PMO was formed reporting to the chief information officer. The PMO was comprised of a handful of experienced project managers that could hopefully take the lead in the development of a methodology. The PMO concluded that there were five steps that had to be done initially. After the five steps were done, the executive committee would receive a final briefing on what had been accomplished. * Establishment of the number of life-cycle phases. The PMO wanted no more than 6 cycles. * Make an informal methodology approach * Make a decision to keep which documents are appropriate * Develop a means for capturing best practices using the EPM system * Education and training of...

Words: 1285 - Pages: 6

Premium Essay

Yoyoyo

...limited to: Using the past experience towards the improvement of the new project. Helping and supporting the project manager whenever the need arise. Determination of the environment in which the project manager will be implementing a project which may have positive or negative consequence. To give an avenue for the project manager to report at a fixed phase of the project. Give an avenue for performance measurement. Some of the types of project oversight are the: * Project Management Office (PMO) * Phase gate Methodology * Portfolio Project Management PMO The project management office (PMO) also known as the project office (PO) is the unit saddled with the responsible of continual support of reliable project standards, selection criteria and processes also the office is responsible for assisting and the training of the project manager, to ensure sustained enhancement and the use of best practices. Benefit of the PMO * The PMO serves as a source of motivation to the project and Project manager * It is a linking bridge between the project managers and senior management. * Serves as a support of...

Words: 609 - Pages: 3

Premium Essay

Project Management Office

...have established standard processes and templates although these are not consistent across the organization. The PMO has developed a methodology and process, including standard tools and templates for project management to the implementation of the strategic programs of the company. 2. What is the operational relationship of the various locations vis-à-vis the implementation of strategies and execution of projects across these locations? Each strategic program has an assigned executive sponsor and is managed by a program leader. These program leaders are responsible for implementing the strategic projects across all Champion locations. 3. What type of organizational structure does Champion Technologies operate i.e. functional, projectized or matrix? The organization as a whole is largely functional, although as we continue to reorganize departments to better meet current and future challenges, we have some roles that have been matrixed. A matrixed organization has to be carefully monitored for conflicts where interdependencies lie so we follow a RACI model is these cases. In terms of the PMO, this is a small organization that reports to the President and CEO of the company. We serve as a functional interface with several executive leadership teams and the strategic Program Leaders. 4. What are the core values that underpin the company’s organizational culture for example; openness, freedom through responsibility est.? ......

Words: 1226 - Pages: 5

Premium Essay

Management

...the Dynamics of PMO: Guidelines for the Project Report: Grading Criteria: Mid Term: Case Study/Quiz: Project Report: Viva Voice: 30 Marks 15 Marks 40 Marks 15 Marks Project Report and CD to be submitted to Student Advisor MSPM Cleary write Participant Name, Section, and Registration Number on the Project Report and CD. Deadline for submission: TBD Note, 5 Marks/Day will be deducted on the late submission of Report and CD. Viva Voice: Section A: Section B: Section C: TBD TBD TBD (1830 to 2130 hrs) (1030 to 1400 hrs) (1500 to 2000 hrs) Mandatory Requirements:  Project team to select organization with the consent of the trainer.  Plagiarism of more than 10 % is not allowed.  TWO persons are allowed as a team to work on a project report  The body of the project report should not be less than 25 pages of material.  Format: Times New Roman, font size 12, line spacing 1.5  As a proof of attendance, attach an official Letter or Email of the selected organization in the final Report. Note: contact person provided in the official letter or email will be contacted to check the authenticity of the participant involvement. In case of non-compliance, report will be marked as fail. Deliverables of Reports: Section A: (10 Marks) 1. Project team to briefly describe the culture of the organization (Matrix, functional or projectized). 2. Describe issues faced by the selected organization in the absence of the PMO or......

Words: 503 - Pages: 3

Premium Essay

Portfolio Process

...portfolio management, and in collaboration with the individual project managers and PMO: • Transition from the existing pure-functional organizational structure to a matrix-style structure by which key functional executives, comprising a newly formed portfolio process committee, would be directly responsible for making portfolio-management decisions; • Identification of the strategic goals of both the SBU and the parent company, Sony, and reevaluating goals as the market or technologies shift, or as Sony adjusts its corporate strategies; • Adoption of appropriate methods and mechanics (i.e. strategic road map, target resource split, strategic buckets) for aligning these strategic goals with the project portfolio; • Management of the portfolio by means of a set of selection criteria for proposed projects, as well as reallocating, reprioritizing, and/or rescheduling current projects at various phases of the pipeline, (thus the portfolio and project management processes become interconnected, and the portfolio is constantly reevaluated). As the portfolio management process aims to preserve existing functional departments and minimize impact on the flow of existing operations, we recommend a transition to a project/functional matrix over the next 12 months. Our proposed organizational structure would include all current “vertical” departments, served by a central PMO and each represented by their line director, who in addition to their......

Words: 1219 - Pages: 5

Premium Essay

Creating a Methodology Case Report

...Project Management Course – Prof. P. Faroleiro | Creating a Methodology | Case Report (Q&A) | Binetti Marco Nicola #2235 Brachet Léa #2199 Navarra Martina #2231 Rabassini Iole #2320 Tsui Janice #209317/02/2015 | 1) What can you determine about the corporate culture from the fact that they waited this long to consider the development of an EPM system? Analysing the case, it is noticeable that the corporate culture is characterized by individualism in spite of cooperation, regarding both departments and their executives. Indeed, for the latters, the prospect of losing authority and power overcomes the benefits originated by the introduction of Project Management. This can be seen as a clear evidence of the lack of correlation between the true essence of the corporate culture concept and the executives’ behaviour. Moreover, the significance of this issue is confirmed by the President’s bewilderment regarding his staff’s reluctance towards an EPM development. Indeed, executives showed more concerns about the changes in hierarchy status rather than the likelihood of losing their jobs. In fact, the President has proved that the company is losing marketplace, therefore the introduction of an EPM approach could help the company to recover its position. However, employees rely on routines and are afraid of challenging them, stating a strong resistance towards organization’s change. Moreover, enforcing a...

Words: 1023 - Pages: 5

Premium Essay

Measuring Project Performance

...his project because he’s too busy trying to measure the project’s performance. When a successful company invests time, money, and other resources in a project, its primary concern is always what it is getting in return for its investment. It is the responsibility of the project manager to ensure these projects stay on schedule and within their approved budget. Performance measurement provides the project manager with visibility to make sure he is operating within the approved time and cost constraints and that the project is performing according to plan. It also alerts management if a project begins to run over budget or behind schedule so actions can quickly be taken to get the project back on track. As the Project Management Office (PMO) manager it is your responsibility to ensure that project...

Words: 1118 - Pages: 5

Free Essay

Assignment

...HSPICE: Getting-started tutorial - I This document provides a basic HSPICE tutorial to help you get started on HSPICE. Please note that it is not intended to serve as a complete HSPICE reference. For more details, please refer to the HSPICE manual. This tutorial contains the steps that you need to follow in order to simulate an inverter using HSPICE and to find its delay, dynamic power and static power. Steps to get started: 1. Using your username and password, logon to a Windows machine that contains HSPICE. 2. Once logged in, create a new folder. All your simulation-related files should reside in this folder. Once inside the folder, open a text editor (Wordpad is preferable) and create a file called filename. Save it as filename.sp (for example, inverter_delay.sp). (Choose the ‘Save As’ option; change the .txt extension to .sp and then select the ‘All files’ option in the field below that before saving). 3. An HSPICE program is commonly known as an HSPICE deck. Two decks are provided with this tutorial (after this section). The first deck is for simulating an inverter and for determining its delay and dynamic power. The second deck can be used to measure the static current (leakage current) in an inverter. 4. Type your HSPICE deck into filename.sp (the file created in step 2) and save the filename.sp file 5. Please note that the first line of an HSPICE deck is treated as a comment. 6. Please make sure that any file that you want to include along with......

Words: 1371 - Pages: 6

Premium Essay

Project Motorcycles

...Project Motorcycles Alberto Oliveras Strayer University BUS375 Professor George Dollar July 27, 2015 Introduction Harley Davidson (HD). They have become the trail blazers, pioneers of world class touring bikes. Harley has seen a profitable 2014 year in which their net revenue in motorcycle sales of $4.39.0 billion (Bornhop, 2015 ). Touring America on a motorcycle can be refreshing to the mind, body and soul. There’s no better feeling like hitting the open road; just you, your bike and the road. Harley Davidson has been successful at bringing all 3 experiences into their line of touring bikes. I believe we too can become trail blazers and pioneers of the motorcycle industry, with a new line of touring motorcycles. This is an opportunity for the company to propel forward into a different market and see a boost in yearly sales revenue. The target audience will be males between the ages of 35-65, and females between the ages of 30-50. This will be a worldwide market. This will put this company on the same playing field as HD. The projected income ranges targeted for our new product will be $55,000 to $100,000. We will offer exclusive serialized limited edition bikes, with certificates of authenticity to the first 1000 buyers. We will offer engines ranging from 1100cc to 1300cc, they will be classified into two distinct groups, Touring and Touring limited. The aesthetics will be superior in craftsmanship and appealing to the eye. In order to see this product come to......

Words: 1360 - Pages: 6

Premium Essay

Program Management Office

...THE Project Management Office (PMO) Prepared by: Dzingwa Madzima June 2010 1 Overview • • • • • • • The What and Why of PMO’s Starting a PMO Types of PMO’s PMO Roles and Responsibilities Executive Buy-In PMO Best Practices Telecel Zimbabwe PMO 2 The What and Why of PMO’s 3 Enhancing Your Bottom Line By Investing In Better Project Management Increasing Throughput Rate Strengthening the weakest link Achieving higher customer satisfaction Identifying the bottlenecks Reducing the program delivery interval Becoming the service provider of choice 4 What Is a PMO Exactly? 59% of respondents said PMO means project management office; 12% said it means program management office. Study by Brian Hobbs PMP and Monique Aubry “An organizational unit to centralize and coordinate the management of projects under its domain. A PMO oversees the management of projects, programs or a combination of both.” A Guide to the Project Management Body of Knowledge (PMBOK® guide), Third Edition © 2004, p. 17 In each organization, the definition of a PMO may vary in name and by function, but it essentially centralizes, coordinates and oversees the management of projects and programs. Article by Bud Baker, Ph.D. PMI Network, June 2007 5 The Project Management Office (PMO) A PMO is a centralized organization dedicated to improving the practice and results of project management. • • Some PMO initiatives are minimal, involving part-time staff. • Other initiatives involve huge infrastructure...

Words: 3007 - Pages: 13