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Value Stream Mapping

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Mapping a Process
Understanding y g your p processes

Why map your process?
The flowcharts in procedures and quality manual show how the process should be. Process mapping is the detailed be mapping of the real process. Process maps: • Bring clarity to complex processes • Highlight non-value adding activities • Start the process of thinking about improvements

Versions of a map
Any Process Has At Least Three Versions
What You THINK It Is What It ACTUALLY Is
Hidden work

What it SHOULD Be

What the procedure says

What the operator does

What the future state can be

Map what it really is not what you think it is! p y y

What actually happens – Spaghetti Diagram

Part no 3102336
V.D.F. 4295-01 4295-02 4295-03 MARKING WASH

SPAG GHETTI DIAGRAM

Area:

RAW MAT'L

• •

DEBURRING BENCH

• •

3 2



FINAL INSP.

• • •

2


GRINDER 3220 2

PAINTING

J&S 3148 FADAL 5139

• •

BLAST

• •

H.T. INSP.

HEAT TREAT

LATHE 4400

• •
2


DISTANCE OF PARTS INTERNAL EXTERNAL TOTAL 116 490 606 METRES

F.P. STORES


••

VERT SHAPER 12008

Team:


.

S.T.I. M.P.I .

What actually happens – Spaghetti Diagram
Goods Inwards

Warehouse
1. Prod’n m/c

Material store Material store
Material cart

2. Prod’n m/c
Material cart

Q QS

Material distance = 1,230 M QC distance = 400 M Production Area Lead time = 5 days

SIPOC Diagram
Suppliers Inputs Process Outputs Customers

•External External •Internal

•Materials Materials •Services •Information

Process

•Materials Materials •Services •Information

•External External •Internal

Step 1

Step 2

Step 3

Step 4

Step 5

• A simple form of process map used to get an overview of a process • Can be seen as a cell of a larger map

Process Mapping
The map lists every step that is involved in the delivery of the product/service.
There may be more than There may be more than one input! Start process Decision Operation No Yes No Yes Decision Operation There may be more than one There may be more than one output throughout the process.

Input

Operation

Output

End

Operation

Operation

Use hierarchical maps to p drill down into the detail

Decision Start process

Decision Operation Operation No Yes

Input

Operation No Yes

Output

End

Operation

Operation

Decision Start process

Decision Operation Operation No Yes

Input

Operation No Yes

Output

End

Operation

Operation O ti

Decision Start process

Decision Operation Operation No Yes

Input

Operation No Yes

Output

End

Operation

Operation

Example Process Mapping Symbols p pp g y
BLUE

Activity

TAN

File

GREEN

Transportation

WHITE

Document

YELLOW

Inspection

GREY

Computer Connector Information Requirements

PINK

Delay

GREY

YELLOW ORANGE

Decision

The Process Mapping Process
Identify the process to be mapped. Map the total order fulfilment process. Identify & eliminate waste in the process. Implement new process and communicate

e.g. a product or service through a specific distribution route. t

For each step record :operation name/ purpose, flow type, department, area, distance, time, quantity, people.

Id - use 7 wastes, Brainstorm, 5Y’s, 5Y’s 5W1H etc Solve - use 5S 5S, SMED, JIT, Poka Yoke, TPM etc

Standardise the process, communicate with those affected and monitor effectiveness. ff

Start over

Activity/Task Process Mapping
PROCESS FLOW ANALYSIS CHART B PROCESS: A
PLAYER: PHASE:

C
CURRENT

D
CHANGES

E
PROPOSED

#

Activities

Tasks

Value Stream Mapping (VSM)
What is a value stream? • A fl Any flow of information and/or materials and/or id fi f ti d/ t i l d/ ideas throughout and enterprise.
1. Information management e.g. Order processing, purchasing 2. 2 Physical transformation e g Materials logistics e.g. Materials, 3. Intellectual property e.g. Improvement ideas, designs, project management

VSM is an advanced form of process mapping.

Value stream - flow through all departments

ORGANISATION UNIT DEPARTMENT A
FUNCTION FUNCTION FUNCTION INPUTS ACTIVITY
FROM SUPPLIERS

DEPARTMENT B
FUNCTION FUNCTION ACTIVITY ACTIVITY ACTIVITY ACTIVITY ACTIVITY ACTIVITY Product/ Service Product/ Service Product/ Service
TO CUSTOMERS

ACTIVITY ACTIVITY ACTIVITY

ACTIVITY ACTIVITY ACTIVITY

ACTIVITY ACTIVITY

Value Stream Map – Current State
Pre Prod’n L/T 4.3 days Pre Prod’n P/T 8.3 8 3 hrs 8 hrs 4 days 0.3 hrs 0.3 day

Purchase

Enter Order IN x3 10 jobs
Job folder

PO Suppliers
Raw material x3 L/T 15‐20 days Small items x50 L/T 5 days Cutting fluids x2 Cutting fluids x2 L/T 3 days

Manual
P/T = 4‐12 hrs L/T 3‐4 days Rel 90% 20 items per job

BizSys
P/T 10‐30 min L/T 4‐8 hrs 4‐8 hrs Rel. 98% 10 orders/day

x1

IN 5 jobs

Order & spec

Customers
Revenue £10 m/yr Avg 10 orders per day

Invoice

L/T 10 days PPM 500

20 days lead time

Schedule Sprea dsheet dh t Pay Suppliers IN BizSys
P/T 15 min L/T 60 days P/T 15 min

Order

x1 IN IN

Invoice BizSys
P/T 15 min L/T 1 day I invoice /day Rel 99%

Collect cash x1 IN BizSys
P/T 0‐60 min L/T 45 days

Payment

x1

x1

daily

1 week

Job folder

When all matls matls’ are available

BOL

Receipt

Manufacture IN 3 jobs

Assemble

Pack & Ship
FIFO

I 3 days
P/T 1‐3 hrs P/T 1 3 hrs Yield 99.5% C/O = 2 hrs OEE = 50% Rel 98%

x10

Push

I 10 days
P/T 2‐6 P/T 2 6 hrs Yield 99.8% PPM 2000 Rel 98%

x25

1 day
P/T 1 hr P/T 1 h Rel 100%

I

x5

I
30 days
0.5 day

FIFO

Order to ship lead time 10.3 days First pass yield 99.3% Quality 2000 ppm Order to cash lead time 55.3 days y Order to cash process time 16.5 hrs Inventory & WIP 44 days
Prod’n L/T 6 days Prod n Prod’n P/T 7 hrs

3 day 2 hrs

0.5 day

1 day 4 hrs

0.5 day

0.5 day 1 hrs

Where are the problems?

Value Stream Map – Current State
Pre Prod’n L/T 4.3 days Pre Prod’n P/T 8.3 8 3 hrs 8 hrs 4 days 0.3 hrs 0.3 day

Purchase

Enter Order IN x3 10 jobs
Kaizen VSM Job folder

PO Suppliers
Raw material x3 L/T 15‐20 days Small items x50 L/T 5 days Cutting fluids x2 Cutting fluids x2 L/T 3 days

Manual
P/T = 4‐12 hrs L/T 3‐4 days Rel 90% 20 items per job

BizSys
P/T 10‐30 min L/T 4‐8 hrs 4‐8 hrs Rel. 98% 10 orders/day

x1

IN 5 jobs

Order & spec

Customers
Revenue £10 m/yr Avg 10 orders per day

Invoice

L/T 10 days PPM 500

20 days lead time

Kaizen JIT

Schedule Sprea dsheet dh t Pay Suppliers
P/T 15 min

Order

x1 IN IN

Invoice BizSys
P/T 15 min L/T 1 day I invoice /day Rel 99%

Collect cash x1 IN BizSys
P/T 0‐60 min L/T 45 days

Payment

x1

IN

BizSys
P/T 15 min L/T 60 days

x1

daily

1 week

Job folder

When all matls matls’ are available

BOL

Receipt

Manufacture IN 3 jobs

Assemble

Pack & Ship
FIFO

I 3 days
P/T 1‐3 hrs P/T 1 3 hrs Yield 99.5% C/O = 2 hrs OEE = 50% Rel 98%

x10

Push
Kaizen JIT

I 10 days
P/T 2‐6 P/T 2 6 hrs Yield 99.8% PPM2000 Rel 98%

x25

1 day
P/T 1 hr P/T 1 h

I

x5

I
30 days
0.5 day

FIFO Kaizen SMED

Six-sigma Quality

Rel 100%

Order to ship lead time 10.3 days First pass yield 99.3% Quality 2000 ppm Order to cash lead time 55.3 days y Order to cash process time 16.5 hrs Inventory & WIP 44 days
Prod’n L/T 6 days Prod n Prod’n P/T 7 hrs

3 days 2 hrs

0.5 day

1 day 4 hrs

0.5 day

0.5 day 1 hrs

Use lean and six-sigma to solve problems

Value Stream Map – Future State
Pre Prod’n L/T 2.3 days Pre Prod’n P/T 3.3 3 3 hrs 3 hrs 2 days 0.3 hrs 0.3 day

Purchase

Enter Order IN x1 10 jobs
Job folder

PO

MRP
P/T = 2‐4 hrs L/T 1‐2 days Rel 99% 20 items per job

BizSys
P/T 10‐30 min L/T 4‐8 hrs 4‐8 hrs Rel. 98% 10 orders/day

x1

IN 5 jobs

Order & spec

Customers
Revenue £10 m/yr Avg 10 orders per day

I
5 days
20 days lead time

Suppliers
Raw material x3 L/T 15‐20 days Small items x50 L/T 5 days Cutting fluids x2 Cutting fluids x2 L/T 3 days

Invoice

L/T 10 days PPM 500

Schedule Sprea dsheet dh t Pay Suppliers IN BizSys
P/T 15 min L/T 60 days P/T 15 min

Order

x1 IN IN

Invoice BizSys
P/T 15 min L/T 1 day I invoice /day Rel 99%

Collect cash x1 IN BizSys
P/T 0‐60 min L/T 45 days

Payment

x1

x1

daily

2/week

Job folder

When all matls matls’ are available

BOL

Receipt

Manufacture IN 3 jobs 1 day
P/T 1‐3 hrs P/T 1 3 hrs Yield 99.5% C/O = 10 mins OEE = 70% Rel 98%

I

I
1 day

Assemble
FIFO

Pack & Ship 1 day
P/T 1 hr P/T 1 h Rel 100%

x10

K
P/T 2‐6 P/T 2 6 hrs

x25

I

x5

I
Super market small items

FIFO

Kanban

Yield 99.8% PPM 200 Rel 98%

5 days
0.5 day

Order to ship lead time 6.3 days First pass yield 99.3% Quality 200 ppm Order to cash lead time 52.3 days y Order to cash process time 11.5 hrs Inventory & WIP 8 days
Prod’n L/T 4 days Prod n Prod’n P/T 7 hrs

1 day 2 hrs

0.5 day

1 day 4 hrs

0.5 day

0.5 day 1 hrs

Value Stream Map – World Class
Pre Prod’n L/T 1day Pre Prod’n P/T 3 hrs 1 day 3 hrs

Blanket orders

Orders cell ERP
P/T = 2‐4 hrs L/T 1 day Rel 99% 20 items per job

x1

Online order entry

Customers
Revenue £10 m/yr

I
5 days
10 days lead time

Suppliers
Raw material x3 L/T 5‐10 days Small items x50 L/T 5 days Cutting fluids x2 Cutting fluids x2 L/T 3 days

Standardised parts

Avg 10 orders per day

Invoice Order

L/T 10 days PPM 500

Invoice Pay Suppliers IN BizSys
P/T 15 min L/T 14 days

Collect cash x1 IN BizSys
P/T 0‐60 min L/T 14 days

Payment

IN

BizSys
P/T 15 min L/T 1 day I invoice /day Rel 99%

x1

x1

Weekly schedules

daily

daily

Lean Cell
Receipt

BOL

Sequenced production

OXOX

1 day
P/T 3‐5 hrs

I

Delivery x25
FIFO

1 day
Sequenced q pull ball system
Yield 99.9% Yield 99 9% PPM 50 C/O = 10 min OEE = 85% Rel 99.9% P/T 1 hr P/T 1 h Rel 100%

I

x3

I
Super market small items

2 days

Order to ship lead time 2.5 days First pass yield 99.9% Quality 50 ppm Order to cash lead time 17.5 days y Order to cash process time 9 hrs Inventory & WIP 4 days
Prod’n L/T 1.5 days Prod n Prod’n P/T 5 hrs

1 day 4 hrs

0.5 day 1 hrs

VSM Symbols
External Source Data box
FIFO

Electronic flow arrow Manual flow arrow Push arrow First in First out stock system Information box Shipment arrow

Process boxes
Manual x3

x3
IN x jobs

Operator (multiples) daily Shipment truck Kanban signal Supermarket store

In-box (Information queues)
K

I x days

Inventory & WIP Time line segments

OXOX

Load levelling system Sequenced pull ball system

Time line ends
Kaizen

Improvement activity

VSM Measures
Measure Takt time Symb Description Takt Customer demand rate
(available time/quantity required)

Measure Overall equipment effectiveness Reliability Change over time

Symb Description OEE Availability rate x production rate x quality rate % Uptime of process % Time to change over process (Last good part to first good part)

Lead time

L/T

Time to complete a batch (= inventory / process rate (Little’s Law))

Rel. C/O

Production to delivery ratio P:D Process time Operator cycle time Machine cycle time Value added time Ontime delivery Inventory P/T OCT MCT V/A OTD I

Lead time/Delivery time Time to complete one item (=L/T-waiting time) Labour time Machine time Time to change fit, form or function Ontime deliveries/Total deliveries % Equivalent number of days good product in stock Number of times/year stock is turned t ki t d
(Inventory days/365)

Yield First pass yield Scrap rate Parts per million quality Rework rate Area Handling frequency Operator Distance O t Di t Material Distance

Yield FPY

100%-%scrap Product of all yields

Scrap Defective parts/Total parts produced % PPM Defective parts/Good parts x 1,000,000

Rewo Parts reworked/Total rk parts produced % Area HF OD MD Area or space used for operation Number of times a part or item is handled Distance operator Di t t travels Distance material travels

Stock turns

ST

Batch size

Batch Number of pieces per run

How do we map a process?
1. Decide which process you are going to map and it’s boundaries 2. Form a multi-disciplinary team with experience of the process steps (and some that haven’t) haven t) 3. Find a room with a large wall space (close to the process if possible) 4. Hang up a roll of paper about 1 metre depth along wall ( p (maps can g very long!) get y g) 5. Start at the end of the process and work backwards (this way you are less likely to get lost) 6. Divide the work amongst the team – no gaps, no duplication – work in pairs
Continued...

How to map a process continued...
7. Walk the process with the process owner 8. Collect the information and metrics on th process 8 C ll t th i f ti d ti the 9. Use different coloured post-it notes to record each step and its metrics 10. Identify and problem area and areas for improvement 11. Use lean t l t d i an i 11 U l tools to design improved f t d future state t t 12. Plan the activities to make the improvements 13. Improve the process, verify it works and redraw th map 13 I th if k d d the 14. Communicate to relevant people 15. Continue f 1 C from step 1 – continuous improvement

Recording Guidelines
• • • • Time each process step to accuracy required. Use previously g process steps p collected data for longer p Note variability and reasons e.g. 10 to 30 mins depending on…. Record what is agreed as most likely time and highlight variability Estimate the distance in consistent units e g metres from e.g. last step. (Mail/e-mail/fax - distance walked to send or receive message.) •

Identify the area (space) being used/occupied for each process step e.g. m/c & operator space, desk space, warehouse/filing space Include isles and tool/equipment space. areas Use factory/office layouts to ensure consistency.
Continued...



Recording Guidelines continued...
• Count the number of parts/items at each location. Used to p paper g work out stock & WIP or pieces of p p relating to that value stream Estimate number of parts that the raw material will produce Record and scrap and rework directly or from records Record the number of times a person/or material handling equipment needs to touch or handle the parts/information during that process step – pick-up, move, put-down is ‘1’ Record other metrics as required Record inputs and outputs from each process step
I
x days

• • •

X

• •

Example process map

Current process C t map

Future process map

Summary
• • • • • • • • Identify the VALUE STREAM and its BOUNDARIES RECORD th process and it metrics the d its ti MAP the process on a large flexible surface Identify IMPROVEMENT OPPORTUNITIES IMPROVE each area Make the Product FLOW At the PULL of the Customer In search of PERFECTION

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to Shopfloor Control. Disadvantages of VSM There some disadvatages of VSM, form example: - requires training on symbols and mapping techniques. - Lacks any economic measure for “value” - Fails to map multiple products that do not have identical routings - Fails to relate plant...

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