...hand, telepresence is the top-of-the-line videoconferencing technology. It strives to make users feel as if they are actually present in a location different from their own. Telepresence products provide the highest-quality videoconferencing available on the market to date. Only a handful of companies, such as Cisco, HP, and Polycom, supply these products. 3. What are the ways in which videoconferencing provides value to a business? Would you consider it smart management? Explain your answer. Ans-2: Yes, I would consider it smart management because in businesses where the company men need to interact and communicate constantly with people from various locations especially foreign, it is a very effective. It allows for 'better' meetings as well: it's easier to meet with partners, suppliers, subsidiaries, and colleagues from within the office or around the world on a more frequent basis, which in most cases simply cannot be reasonably accomplished through travel. They can also meet with contacts that they wouldn't be able to meet at all without videoconferencing technology. Moreover, videoconferencing makes it possible to reach the customers faster and close the deal quicker. 4. If you were in charge of a small business, would you choose to implement videoconferencing? What factors would you consider in your decision? Ans-3: There are some factors which should be...
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...Virtual Meetings: MIS IN ACTION 1.) WebEx offers different types of products and services for both small-medium and large businesses. WebEx is a very useful system for business. The WebEx can be used on desktop, laptop, smart phone as long as internet is acquired. You can use it to have a meeting or demonstrate a product everywhere and anytime. It also can make a sales presentation and hold a webinar or press conference. It didn’t limit by time, place or other factors. You can save time and money because you don’t have to care about finding a cozy place and also don’t need to print out the files. It helps many multinational enterprises to decrease their cost from business trip and personnel costs. 2.) WebEx does more than just meetings. WebEx can do almost anything, from holding a press conference, to demonstrating a product, making a sales presentation, conducting remote training, or even collaborating on design, name it. WebEx can do them. As they say, how you use it is only limited on your imagination. Web Conferencing allows conference participants to not only speak to and hear each other or simply just give feedback as compared to conference calls or even face-to-face meetings, but also share notes, view multimedia presentations, even work through ideas on an electronic white board. 3.) When you meet online, you remove many of the constraints that can make meetings a challenge - like getting everyone in the same place at the same time. In Web conferencing...
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...VIRTUAL MEETINGS: SMART MANAGEMENT Group - 3 Team Members Lokesh Singal Hardik Trivedi Raju Dandwani Nikunj Suhagiya Zayn Shaikh Index ● ● ● ● Introduction Case Study Questions MIS In Action References Introduction ● What are virtual meetings? 4 Videoconference ● A videoconference allows individuals at two or more locations to communicate simultaneously through two-way video and audio transmissions. ● Growing at an annual rate of 30 percent. ● Examples: 1. Rip Curl, a producer of surfing equipment, uses videoconferencing to help its designers, marketers, and manufacturers collaborate on new products. 2. Executive recruiting firm Korn/Ferry International uses video interviews to screen potential candidates before presenting them to clients. 3. Zomato also uses Skype for interviewing potential candidates. 5 Telepresence ● The top-of-the-line videoconferencing technology is known as telepresence. ● It is defined as a sensation of being elsewhere, created by virtual reality technology.[1] ● Prices for fully equipped telepresence rooms can run to $500,000. 6 Case Studies Questions 1. One consulting firm has predicted that video and Web conferencing will make business travel extinct. Do you agree? Why or why not? 7 Case Studies Questions 2. What is the distinction between videoconferencing and telepresence? 8 Case Studies Questions 3. What are the ways in which videoconferencing provides value to...
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...Virtual Meetings: Smart Management This is just my opinions—no research as yet. Question 1 This is a yes and no. In the immediate future—no. * Australian bandwidth is not adequate in the majority of country areas which still rely on slow broadband, wireless, satellite, dial-up. By this I am talking about the quality necessary for real face-to-face communication. I think the poor audio and video performance (delays) stated in the case study still exist, making the video conference experience less than ideal. I don’t know if the NBN will improve this, but I believe that this is still the major obstacle to videoconferencing still not taking off. * Cost is prohibitive for the majority of businesses, and possibly outweighing any cost advantage of reduced travel. * If extinct means never, then no, it won’t replace face-to-face meetings. This is still fundamental to business operations. A face-to-face meeting at some stage will still be desirable and probably necessary * Web conferencing, using webcams, still have a place in providing a video contact option, if you are prepared to accept any lower quality that you may experience. * If you can access another companies’ high quality videoconferencing equipment (rent the access time) then this may provide an alternative. There may be an argument for community based videoconferencing equipment. Question 2 Telepresence is videoconferencing technology that makes you feel as though you are actually there...
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...Question1: One consulting firm has predicted that video and Web conferencing will make business travel extinct. Do you agree? Why or Why not? Answer: Yes, I do agree with the statement that Video and Web conferencing will make business travel extinct. Many business organizations have to travel for their business purpose. The expenses incurred by business travel have been steadily rising in resent year due to increasing energy cost. In an effort to reduce travel expenses many companies, both large and small, are using video conferencing and Web conferencing technologies. Video conferencing is now growing at an annual rate of 30 percent. Since business organization are moving on to Video conference and Web conference for reducing their travel expenses so we can say that Video conference and Web conference will make business travel extinct. Question2: What is the distinction between video conferencing and telepresence? Answer: There are some distinction between video conferencing and telepresence. Videoconferencing uses low technology but telepresence uses higher technology. Videoconferencing’s performance quality is low but telepresence performance quality is very high. Videoconferencing installation cost is not much expensive but telepresence installation cost is very much expensive. Big and small both organizations use Videoconferencing but only big organization can use telepresence because of its high expense. Question3: What are the ways in which videoconferencing...
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...Virtual Meeting Scenario COMM 315 May 20, 2013 Virtual Meeting Scenario The Virtual Meeting Scenario is a multimedia virtual assembly of a global organization in which employees will work together on a project. The employees are from different parts of the world. Pablo is an office manager with many accomplishments from Mexico his personality appears laid back and cheerful. Sam shares he is hard worker from the United States his personality is vocal and to the point. Lifang Lin is slow to speak and from China she listens to the individuals and thinks before she speaks. There are obstacles appearing in the scenario. The lack of respect among Pablo and Sam is an obstacle. The comment Sam makes is offensive to Pablo as well as other team members. Sam’s culture comments are a reflection of his own personal views and not the company he represents. His leadership role may seem to reflect the same opinion the company has about diverse cultures. The jokes Sam made are inappropriate for trying to establish mutual grounds to conduct business practices cross culturally. Pablo describing himself as a handsome person could also raise questions about his personality as well as set the tone for the company. His remarks could mean the company hires attractive individuals and discriminate against others who may appear less attractive. His comments can also bring up questions that the company may have potential different sex issues...
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...Group meetings can be done through face to face conference or the web conference. Face-to-face meetings require individuals to be in the same place at the same time whereas virtual meetings reach across geographical boundaries to even the most remote locations. Each kind of conference has its own pros and cons. Face-to-face meetings and conferences can cost a great deal due to travel expenses, accommodations, venue rental, and the packing and shipping of displays. According to Bloomberg Businessweek, a virtual meeting or teleconference can save 50 to 80 percent of the costs of a face-to-face meeting. Virtual meetings may lower the costs and eliminate the geographical distances between attendees, but they sometimes fail to achieve the active participation of attendees. In these tough economic times, advancing technologies are making virtual events not only a less expensive replacement for physical meetings but also a superior one. The objectives of the meetings and events are to exchange information and to network. Virtual meeting and event technology can facilitate these two objectives easily. Considering the need and worthiness of virtual meeting, I will select the proper web conferencing software. Planning and preparation is everything when it comes to running a successful web conference so I will take care of the following steps while preparing for a web conference. 1. Pre-planning: I would prepare and send the conference invitation one or two weeks before the conference...
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...Virtual Meeting Scenario Paper COMM 315 Joy Chandler, RN April 27, 2015 Martin Carr, Professor In our ever changing world, companies have to adopt new strategies to remain current in their ways of communicating and connecting with partners and exchanging information among members of a team on a global level. Time and space are no longer barriers for the communication process with the advancements with technology nowadays. Since the dawn of communication enhancers such as the internet and cell phones, communication happens at lightning speed. According to the website Educase Learning Initiative, the definition of a virtual meeting is a meeting is that is held in real-time interactions that takes place over the Internet using methods other than face to face interaction such as, “audio and video, chat tools, and application sharing” (Educase Learning Initiative, 2006). Even with these advancements, those who engage in these methods of communicating still have the responsibility of remaining abreast of acceptable cultural norms, etiquette and being both culturally sensitive and respectful. In other words while the virtual meeting eliminates some communication barriers in the sense of space and time, this methods relies solely on the efforts of the speaker and the listener to communicate effectively. Not being face to face takes away from the largest part of communication which would be body language to aid with getting information across more effectively. This is why it is...
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...agreements with customers. 2. In regards to the case discussed, “ A videoconference allows individuals at two or more locations to communicate through two-way video and audio transmissions at the same time.” On the other hand, telepresence is a more advanced technology than videoconferencing. “ The top-of-the-line videoconferencing technology is known as telepresence. Telepresence strives to make users feel as if they are actually present in a location different from their own.” 3. There are many ways in which videoconferencing provides value to a business. Cost effectiveness and efficiency are two of them. For example, it allows sales representatives to do their presentations without meeting with customers face to face. Employees are also able to work at home while conducting meetings with other colleagues through videoconferencing. I consider it to be smart management simply because it will reduce the cost for traveling while improving the efficiency of conducting...
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...MIS In Your Pocket Q1: The kinds of applications that are described are as: e-mail, calendar, photo sharing, and text messaging applications to applications like the one used for MEDITECH electronic medical records system, ChainLinq Mobile, and the app developed by Timothy Childs to help control machines in his business. These types of applications help employees stay better kept up with each other and business information. The e-mail application allows employees to receive e-mails almost directly after they are sent. The MEDITECH application gives doctors the ability to look at things like medical records and results whenever they need to and where ever they are. Basically, all the applications described help support business functions like timeliness and punctuality. These application help improve operational efficiency because they improve the speed of the information being communicated in businesses. This allows the businesses to operate faster and helps decision-making be done quicker which will help companies avoid potential problems or fix problems that are happening faster. Q2: Businesses in this case study solved problems like doctors being able to stay on call, having a secure mobile network, quickly delivering information to customers, and controlling some parts of machines through specific applications. Doylestown Hospital uses the iPhone for their doctor’s to be able to access medical information they might need at any moment by connecting it to the hospital’s...
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...Virtual Meetings: Smart Management Analysis Jeff Hebert April 27, 2012 City University, Bellevue, WA Virtual Meetings: Smart Management Analysis Teleconferencing and video conferencing are a technologies that allow individuals to conduct meetings virtually. A virtual meeting can be as simple as a multi person conference call, to a full blown video meeting with several individuals from all over the world. Technology advances and increases in travel costs have made virtual meetings an attractive option for both small and large businesses. However, companies must be aware of the risks of virtual meetings and implement proper precautions to avoid loss of intellectual property or sensitive company information. This paper will analyze case study Virtual Meetings: Smart Management (Laudon, K. & Laudon, J., 2012, pg 62) History The American Telephone and Telegraph introduced the concept of teleconferencing in the 1960s through its Picturephone device (Furnem 2007). Initial Picturephone’s were small Cathode Ray Tube (CRT) units with a small camera built into the housing. Many units were designed to sit on a desktop with the average unit size being approximately 6 inches. It would be several years before color would be available on the Picturephone (Wikipedia n.d.a). AT&T was one of the first to offer Picturephone service to businesses. Initial cost was high at approximately monthly cost of $169, plus 25 cents per minute after the first 30 minutes. (Wikipedia...
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...Agenda More and more meetings are now and will continue to be conducted without the benefit of being in the same room together. People are working from home or the other side of the planet, and it’s important to make these virtual meetings effective. Virtual meetings, which I define as anytime we discuss something with two or more people outside of the same room, can be done over the phone or on the web. And though there are many advantages to meeting with people in this way, there are also obstacles to making them work well. According to "Working In A Virtual Team" (n.d.), it is more difficult to fully understand each other because even the use of video can hide a great deal of non-verbal communication. We also interact differently when we’re not in close proximity to one another. Distractions abound and can easily be hidden from others. And the ability to build trust and camaraderie are especially difficult. All Meetings Should Include: * Agenda. Nothing frustrates people more than attending a meeting where there is no clear reason for it and no logical progression of topics to be discussed. * Check–in time. Take five minutes or so in the beginning for everyone to say something about what’s going on with them—professionally or personally. This gets everyone talking right away and helps facilitate camaraderie. * Schedule. Start and end the meeting on time, and keep the agenda moving forward. Don’t meet any longer than necessary. If the meeting is scheduled to be an...
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...Planning, Conducting, and Recording Meetings Module Nineteen McGraw-Hill/Irwin Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. Learning Objectives LO 19-1 Apply strategies for good meeting plans. LO 19-2 Apply strategies for productive meetings. LO 19-3 Apply strategies for good meeting decisions. LO 19-4 Apply strategies for business networking 19-2 Learning Objectives LO 19-5 Explain techniques for effective meeting participation. LO 19-6 Select items for inclusion in meeting minutes. LO 19-7 Compose scripts for informal meetings with bosses. LO 19-8 Compare and contrast techniques for virtual meetings versus face-to-face ones. 19-3 Types of Meetings Parliamentary Run under strict rules Use Robert’s Rules of Order. Staff Typically are held to announce new policies and products, answer questions, share ideas, and motivate employees. 19-4 Types of Meetings Team Bring team members together to brainstorm, solve problems, and create. One-on-One Are perhaps the most common kind of meeting Highly informal 19-5 What planning should precede a meeting? Meetings can have at least six purposes: To share information. To brainstorm ideas. To evaluate ideas. To make decisions. To create a document. To motivate members. 19-6 What planning should precede a meeting? A good agenda indicates The time and place of the meeting. Whether each item is presented for information, for discussion, or for a decision. Who is...
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...have addressed the problem so that the entire team could approach and move to the Norming Stage smoothly and harmoniously together as a team. Instead, they left Mike behind and moved on without his presence. The team at week five is now ready to present their case and is now in the Performing Stage. Mike only has some rough handwritten notes. Knowledge of the Team Development Stages should have helped Christine fix problems during the Storming Stage before moving on to the next stage clean and fresh. Part II: Problem Identification The primary problem is Mike, the secondary problem is Christine. During the first group meeting, Mike showed resistance to get together before class. Then as time went on Mike missed most of the meetings. But Mike left brief notes to Christine, which she was supposed to discuss for him at the meetings. In week three there was a cafeteria incident where Mike walked away with drama. Then on week four, Mike confides to Christine that aside from the job, the coursework, he now has girlfriend problems. On week five, Mike could not...
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...The Virtual Meeting Virtual meetings are one of the best business tools of the modern age. In our present time of decreasing travel budgets and increasing demands and constraints on participants' time, the world of virtual meetings is the answer. The goal of a business is always to make the most of your budget and of your time as well as your colleagues time. Virtual meetings come to the rescue of those annoying hinderances on your budgets and of your time. Traveling around the country and abroad is very time consuming and can be very costly to your budget as well as you time tables. Virtual meetings allow you to conduct your meetings with colleagues across the United States and globally without having to leave your inner sanctum. There are a multitude of options currently available ranging from simplistic to ultra high tech. If you choose to opt with the ultra high tech conference room with the enormous hd flat screen then you should have all of the participants in each virtual meeting all in a conference room with almost the same technology on each end for maximum meeting effectiveness. I you choose to go the more simplistic route for virtual meetings, there are several websites who cater to virtual meeting consumers. You can set up chat rooms using these websites and then send out invitations to each virtual meeting via email. Each participant will accept the invitations for the virtual meeting, along with...
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