...Group meetings can be done through face to face conference or the web conference. Face-to-face meetings require individuals to be in the same place at the same time whereas virtual meetings reach across geographical boundaries to even the most remote locations. Each kind of conference has its own pros and cons. Face-to-face meetings and conferences can cost a great deal due to travel expenses, accommodations, venue rental, and the packing and shipping of displays. According to Bloomberg Businessweek, a virtual meeting or teleconference can save 50 to 80 percent of the costs of a face-to-face meeting. Virtual meetings may lower the costs and eliminate the geographical distances between attendees, but they sometimes fail to achieve the active participation of attendees. In these tough economic times, advancing technologies are making virtual events not only a less expensive replacement for physical meetings but also a superior one. The objectives of the meetings and events are to exchange information and to network. Virtual meeting and event technology can facilitate these two objectives easily. Considering the need and worthiness of virtual meeting, I will select the proper web conferencing software. Planning and preparation is everything when it comes to running a successful web conference so I will take care of the following steps while preparing for a web conference. 1. Pre-planning: I would prepare and send the conference invitation one or two weeks before the conference...
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...to the case discussed, “ A videoconference allows individuals at two or more locations to communicate through two-way video and audio transmissions at the same time.” On the other hand, telepresence is a more advanced technology than videoconferencing. “ The top-of-the-line videoconferencing technology is known as telepresence. Telepresence strives to make users feel as if they are actually present in a location different from their own.” 3. There are many ways in which videoconferencing provides value to a business. Cost effectiveness and efficiency are two of them. For example, it allows sales representatives to do their presentations without meeting with customers face to face. Employees are also able to work at home while conducting meetings with other colleagues through videoconferencing. I consider it to be smart management simply because it will reduce the cost for traveling while improving the efficiency of conducting...
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...Virtual Meetings: Smart Management Analysis Jeff Hebert April 27, 2012 City University, Bellevue, WA Virtual Meetings: Smart Management Analysis Teleconferencing and video conferencing are a technologies that allow individuals to conduct meetings virtually. A virtual meeting can be as simple as a multi person conference call, to a full blown video meeting with several individuals from all over the world. Technology advances and increases in travel costs have made virtual meetings an attractive option for both small and large businesses. However, companies must be aware of the risks of virtual meetings and implement proper precautions to avoid loss of intellectual property or sensitive company information. This paper will analyze case study Virtual Meetings: Smart Management (Laudon, K. & Laudon, J., 2012, pg 62) History The American Telephone and Telegraph introduced the concept of teleconferencing in the 1960s through its Picturephone device (Furnem 2007). Initial Picturephone’s were small Cathode Ray Tube (CRT) units with a small camera built into the housing. Many units were designed to sit on a desktop with the average unit size being approximately 6 inches. It would be several years before color would be available on the Picturephone (Wikipedia n.d.a). AT&T was one of the first to offer Picturephone service to businesses. Initial cost was high at approximately monthly cost of $169, plus 25 cents per minute after the first 30 minutes. (Wikipedia...
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...lives”. (http://jessarch.wordpress.com/2012/10/12/thesis-statement/). What are the benefits, features, and other aspects of office of the future? Some of the benefits, features, and other aspects of a virtual office that I want to take a look at are: the definition of a virtual office, technology and it’s role, people’s view of the future office, Microsoft’s view, an effective workspace, the flexibility of a virtual office, and what you might find/see in your office of the future. “A virtual office is a combination of off-site live communication and address services that allow users to reduce traditional office costs while maintaining business professionalism.[1] Frequently the term is confused with “office business centers” or “executive suites” which demand a conventional lease whereas a true virtual office does not require that expense” (http://en.wikipedia.org/wiki/Virtual_office). Virtual office is the new office of the future. Although a virtual office has been around for a while, it has not been used by everyone because when the concept was adopted, there was not much technology developed yet to support it. Now, with the increasing amount of technology for home use, now companies can move more jobs to this form of an office. The most common careers using virtual office is customer service representative’s jobs. A plan is put into place when designing what an office should look like in the future. When a company designs a model for a project; there is also...
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...VIRTUAL MEETINGS: SMART MANAGEMENT Group - 3 Team Members Lokesh Singal Hardik Trivedi Raju Dandwani Nikunj Suhagiya Zayn Shaikh Index ● ● ● ● Introduction Case Study Questions MIS In Action References Introduction ● What are virtual meetings? 4 Videoconference ● A videoconference allows individuals at two or more locations to communicate simultaneously through two-way video and audio transmissions. ● Growing at an annual rate of 30 percent. ● Examples: 1. Rip Curl, a producer of surfing equipment, uses videoconferencing to help its designers, marketers, and manufacturers collaborate on new products. 2. Executive recruiting firm Korn/Ferry International uses video interviews to screen potential candidates before presenting them to clients. 3. Zomato also uses Skype for interviewing potential candidates. 5 Telepresence ● The top-of-the-line videoconferencing technology is known as telepresence. ● It is defined as a sensation of being elsewhere, created by virtual reality technology.[1] ● Prices for fully equipped telepresence rooms can run to $500,000. 6 Case Studies Questions 1. One consulting firm has predicted that video and Web conferencing will make business travel extinct. Do you agree? Why or why not? 7 Case Studies Questions 2. What is the distinction between videoconferencing and telepresence? 8 Case Studies Questions 3. What are the ways in which videoconferencing provides value to...
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...ase 1: Virtual meetings: Smart Management Question 1: one consulting firm has predicted that video and web conferencing will make business travel extinct. Do you agree? Why or why not? Answer: I don’t agree with this consulting firm. I think video and tele conferencing will reduce the business travel in some extent (according to the case it 20%) but not totally. Regular business meeting can be done by the video or teleconferencing, but where it is necessary to be present physically, there is no alternative. The buyer of the garments has to come & check the quality of garment product because he can’t check the quality of the garments over camera. In near future unless 3D telepresence system or something revolutionary technology come up the business travel will not extinct. Question 2: what is the distinction between videoconferencing and telepresence? Answer: the distinction between videoconference and telepresence lie on the technology. Telepresence picks up where video conferencing left off. Videoconferencing is the predecessor of telepresence. Telepresence is real time, full-high-definition, immersible sound and vision. tele presence is more technologically advanced than videoconference and thus more costly than videoconferencing. Question 3: what are the ways in which videoconferencing provides value to a business? Would you consider it smart management? Explain your answer. Answer: videoconferencing is providing value in business in many ways. It has- - Reduced travel...
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... 7. Interactive Session: Management: Virtual Meetings: Smart Management 7.1. What are the ways in which videoconferencing provides value to a business? Would you consider it smart management? Explain your answer. A Videoconference allows individuals at two or more locations to communicate simultaneously through two-way video and audio transmissions. The ability to be in several places at once without leaving your office is the next frontier and driving business productivity. Though face-to-face interactions with your customers, partners and colleagues will never be replaced, the huge leaps in quality, availability, and ease-of-use make videoconferencing the closest thing to being there. Increased Productivity Among your Customers and Teams In today’s market, it’s not unusual to have satellite offices across the country, or even the globe. Most of these offices will communicate with phone calls, email, or instant messages. The lack of face-to-face communication can cause misunderstandings within your teams, and worse, can result in lost or nonexistent communication. Improves Communication & Reinforce Relationships During a videoconference you can see the facial expressions and body language of conference participants, leading to faster and more effective collaboration. These are both important aspects of communication that are lost with a basic telephone call. Allowing a CEO to hold a company-wide meeting in real time with offices across the...
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...INTERACTIVE SESSION: MANAGEMENT VIRTUAL MEETINGS: SMART MANAGEMENT Instead oftaking that 6:30 A.M. plane to make a round of meetings in Dallas, wouldn't it be great if you could attend these events without leaving your desktop? 'Ioday you can, thanks to technologies for videoconferencing and for hosting online meetings over the Web. A June 2008 report issued by the Global e-Sustainability Initiative and the Climate Group estimated that up to 20 percent of business travel could be replaced by virtual meeting technology. A video conference allows individuals at two or more locations to communicate simultaneously through two-way video and audio transmissions. The critical feature of videoconferencing is the digital compression of audio and video streams by a device called a codec. Those streams are then divided into packets and transmitted over a network or the Internet. Until recently, the technology was plagued by poor audio and video performance, and its cost was prohibitively high for all but the largest and most powerful corporations. Most companies deemed videoconferencing a poor substitute for face-to-face meetings. However, vast improvements in videoconferenc ing and associated technologies have renewed inter est in this way of working. Videoconferencing is now growing at an annual rate of 30 percent. Proponents of the technology claim that it does more than sim ply reduce costs. It allows for "better" meetings as well: it's easier to meet with partners, suppliers, sub...
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...Virtual meetings are the suboptimal reality of most information workers' lives. They save on travel time and costs, but they deprive meeting-goers of a host of non-verbal signals that help us understand each other. Without the body language, the information stream goes down from broadband to dial-up, the signal to noise ratio goes up, and the possibility for miscommunication accordingly rises. And it's not just the visual cues that are missing. The quality of most phone lines and digital voice lines are quite poor, so a huge amount of vocal tone is also lost, and the resulting loss of nuance makes virtual meetings even less satisfying and more difficult. So what's to be done? Here are five steps you can take to help put some of the richness back into a virtual meeting. 1. Recognize that virtual meetings are suboptimal and plan accordingly. Do the less important things via virtual meetings whenever possible. Save the emotional stuff for face-to-face meetings, because it's emotions and attitudes that are conveyed mostly via body language. So if you're kicking off something important, or celebrating a big win, bite the meeting bullet and bring everyone together. In the virtual meetings, do the routine information-sharing stuff. Trying to solve disagreements or rev people up via a digital phone line is pure folly. Our emotional investment in a phone call is simply less than in a face-to-face meeting, and the lack of visual and tonal information makes it much harder to get key messages...
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...Virtual Meeting 1. 2. What is the distinction between videoconferencing and telepresence? Ans-1: Videoconference is a technique of communication which allows individuals at two or more locations to communicate through two-way video and audio transmissions at the same time. The critical feature of videoconferencing is the digital compression of audio and video streams by a device called a codec. Those streams are then divided into packets and transmitted over a network or the internet. On the other hand, telepresence is the top-of-the-line videoconferencing technology. It strives to make users feel as if they are actually present in a location different from their own. Telepresence products provide the highest-quality videoconferencing available on the market to date. Only a handful of companies, such as Cisco, HP, and Polycom, supply these products. 3. What are the ways in which videoconferencing provides value to a business? Would you consider it smart management? Explain your answer. Ans-2: Yes, I would consider it smart management because in businesses where the company men need to interact and communicate constantly with people from various locations especially foreign, it is a very effective. It allows for 'better' meetings as well: it's easier to meet with partners, suppliers, subsidiaries, and colleagues from within the office or around the world on a more frequent basis, which in most cases simply cannot be reasonably accomplished through travel. They can also meet...
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...Smart Phones Use In Business Smart phones are utilized in business and personal use. Smart phones are being used personally to keep in contact with families and friends and to assist in school work. The purpose of this report is to show how smart phones have advanced from a personal device to a device utilized by businesses to increase their efficiency and profitability. Today’s smart phones are powerful enough to deliver 95 percent of the functionality of typical information a worker needs during the course of a workday. The need to be tethered to a PC could become a thing of the past sooner than you think. The demand from customers and suppliers will push corporations toward adopting smart phone technology strategies. Today’s rapidly growing rate of technology is a main factor of the overall productivity rate of companies in the United States. These technologies range in many ways from computer systems to the smart phones carried by many executives and their employees every day. These mobile devices are being used to be able to stay on top of personal and business needs through e-mails, reports, appointments, and phone calls. One of the most known and commonly seen examples of this rapidly growing technology we all see every day is the smart phone. The smart phones are becoming a standard accessory that is carried everywhere by people of all ages. Smart phones are even being used more today than laptop computers. They are also being used more than office phones...
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...mobile target market, and centralized information thru wireless networks. “M-coupons are better than traditional paper coupons because sometimes you can forget to bring paper coupons from home, but most phone user keeps their phones with them most of the time and there is no way they can miss place or lose the coupons.” (Raza, nd) M-coupons reach the target markets in real-time making coupon clipping a thing of the past. M-coupons are a cost effective way to market and create customer loyalty. Integrated system will help facilitate the receipt of m-coupons and centralize information that will build a data base for additional customer relations. Another advantage of m-coupons is meeting the needs of our sophisticated cliental with the fact that BC is going “Green”. Saving the environment will assist BC in meeting the social environment needs of the customer. BC’s wireless network technology will create another...
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...“Virtual teams are teams whose members are geographically distributed, requiring them to work together through electronic means with minimal face-to-face interaction” (Malhotra). I had four teammates to achieve our goal on three assignments. We wanted to do our best as possible. Meeting face-to-face is different from meeting virtually. As everyone in my group was busy working full time, we managed to meet online. The best technology we used was through email. We felt that everyone replied the fastest through emailing. Each person was assigned a task to accomplish each assignment. It was hard at first because we had no experience meeting virtually. For each assignment we needed a leader that we could trust to guide through the assignments. It is important for virtual team to gain trust with one another. The leaders are in charge with “helping virtual team members use appropriate communication and interactions patterns to develop trust” (Greenburg). Once a team develops trust, everyone can feel confidence in finishing the assignments. When I got assigned to the group, everyone first introduced themselves on d2l. That was good because each person wrote about their strengths and weaknesses. It is important to tell your strengths and weaknesses because we will know what type of task to be assigned. We were assigned Leo Burnett reading where we have to find conflicts the team was going through. Everyone in my group had a choice to volunteer to become a leader. The leader’s...
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...organization has devoted itself to the helping people lose weight in a manner that was safe, practical, and manageable. Beginning in September of 1961 by a single woman in Queens, New York, the company has grown from a small, individual program to becoming the “global leader in weight management services, providing 50,000 Weight Watchers meetings each week in countries all over the world” (Weight Watchers International, Inc., 2013). Back in the sixties, the Weight Watchers program was provided face to face; individuals attended weekly meetings with peers. Today, the program has expanded to offer a wider variety of tools and options for members; members can attend meeting, access and use the Weight Watchers program online, and, most recently, the official Weight Watchers Smart Phone App. Accommodating Busy Lifestyles with Modern Technology For many years, those who wanted to participate in the Weight Watchers program only had the option of attending the weekly, in-person meetings. While those able to attend usually were able to find success with the program, it left a gap for those with busier lifestyles on the go. Those with full-time jobs could not stop their work day to go to physical meetings. With the development of electronic commerce, or E-commerce, companies had the option to offer their information, products and services through computer networks, including the internet (Rainer Jr. & Cegielski, 2007). Weight Watchers now had a way to allow individuals to participate in...
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... Search Browse Saved Papers Home Page » Business and Management Information In: Business and Management Information Individual assignment 1. Yes, I agree with video and Web conferencing will make business travel extinct because it is more convenient than business travel. Recording to the report issued by the Global e-Sustainability Initiative and the Climate Group in 2008. It said that up to 20 percent of business travel could be replaced by virtual meeting technology. It means the number of business travel will decrease. Also, there have a example in the article, technology consulting firm Accenture reports that it eliminated expenditures for 240 international trips and 120 domestic flights in a single month. It was a good example to prove business travel will extinct. Technology (video and Web conferencing) help employers communicate with each other more easily. Business travel is not the only way to confer. 2. Videoconferencing allows individuals at two or more locations to communicate simultaneously through two-way video and audio transmissions. Telepresence strives to make users feel as if they are actually present in a location different from their own.The critical feature of videoconferencing is the digital compression of audio and video streams by a device called a codec. Most companies deemed videoconferencing a poor substitute for face-to-face meetings but telepresence products provide the highest quality videoconferencing available...
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