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Access
Database Terms
Access is a relational database utilizing data organize into various fields and tables that when specific data is asked or sought it is the combined effort of the data, data fields and tables which yield the response to the question posed.
In order for access to achieve this, access relies of 5 primary functions or objects as these are called; 1) Tables – store both the data and date fields which will provide the answers to the yet unknown questions. 2) Queries – is the term used for the questions posed, specific queries against the known data fields housed in the tables will yield the desired response. 3) Forms – Are custom documents design the easily move data between tables. 4) Reports – once the questions have been answered a report can be generated in a number of ways and exported to the desired look and feel (format). 5) Macros - Known as the robotic portion of a database, well designed macros will guide the how the requested data points, will interact with each other in order to yield the desire response in the desired report or format. Knowing and understand these terms and functions within each one, is critical to one’s learning curve for Access. Conversely, not knowing or having any familiarity with these terms and related functions will increase one’s learning curve for Access. Keeping to the basics, or establishing a solid foundation to build upon is critical the long term success of any project, regardless or scope, size or industry. As this relates to access, having a solid working foundation of excel would be an easy way to determine one’s experience with the learning and usage of Access. If a person knows, understands and can validate Access data points via excel then understating the tables, queries, forms and reports becomes much easier.

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