...It Management Mgt2 Task 3 | MGT2 Task 3-B | | Xemba Translations Jade Lewis May 7, 2014 Task 3- A The following are risks that are determined after a new risk assessment was conducted. Coming into the project after it started led to more risk assessment then a complete metrics review. Risks identified for Xemba Translations Telecommuters project Risk 1 Time Time is a risk for this project on several levels. 173 employees this will be affected as well as their customers. The company has agreed that this is a good move, however, if the process of setting up the equipment, managing the security and providing training goes on too long, then it will start to negatively affect the company over-all. Currently there is concern if the technology will be delivered due to an unforeseen fire, this set back will be costly in time and work. Also, a second part of time being a risk is managing faulty or dying equipment. Home offices will take longer to assess and fix in the long run. IT staff will either have travel to employee’s homes, or employees will be held up having to come into the home office for repairs. The impact is serious due to the fact it would reduce the amount of work completed, uses valuable resources that are required on-site, or lead to cost of hiring a separate support staff for the telecommuters. Initial action...
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...Project Metrics and Performance Telecommuting Expansion Xemba Translations 47254 Lake Front Way Bellevue, Washington September 1 The metrics that best work to measure Xemba Translations performance on this project is project diagnostic metrics. While not all risks of a project can be mitigated, using this objective data based on these metrics will make a huge difference to mitigate risk. Using diagnostic project metrics is like using a thermometer to assess the projects current status. This can help eliminate or mitigate the issue before it becomes unmanageable at the close of the project. This can help avoid the, should have, could have, would have moments that may happen once the project closes and gets reviewed from a retrospective project metric. With the diagnostic project metric when an issue does arise a contingency plan can be created if there is a trend toward a major risk as well. Diagnostic project metrics use current project statistics to gage where the project stands throughout the work of the project. This allows the project manager the ability to make better decisions along the route of the project to mitigate risk. Metrics that help improve the decision making, help aid to lower the risk of any project. Diagnostic metrics are comparative measures. The metrics compare a baseline (usually set at time of planning the project) to current project actuals. The actuals are compared to an earned value figure that is determined by where the project should be...
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...Xemba Translations Increase Telecommuters Project Executive Summary By , Project Manager Xemba Translations has worked hard to deliver timely translation services to its customers. The last couple of years with a changing and more diverse landscape they have seen an increase in translation services required by customers. This demand has required an increase in the number of support staff required to service these customers. This has then driven up costs to support each of these staff members internally. The need to increase telecommuters has driven the current telecommuter project. Status The project has been underway for the past 76 days with 47 days remaining in the project. The number of hours schedule for the project is 2,693 with a total of 1,788 already used. The project had an overall budget of $247,000, which included $173, 329.43 for personnel costs and $73,670.57 for hardware expenditures. The project is going to expand the current number of telecommuters to 173 users. Potential Problems Initially there were six risks identified and vetted through the Risk Assessment Matrix. Steps were taken to help eliminate or at least control these risks. Now that the project is underway we have identified five more potential risks that will need to be assessed and mitigated if the project is to be a success. These risks include the following: 1. Unexpected costs that could lead to being over budget 2. Resources being unavailable due to inclement weather...
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...Baseline Report Basic Project Data • • • • Project duration is 123 days. The work scheduled is 2,693 hours. The cost for personnel is $173,329.43. The project contains 55 tasks. Cash Flow This cash flow report indicates the baseline plan for spending on labor resources. Task Usage This task usage report depicts the number of hours, start times, and finish times for each task (and for each resource assigned to the task). • • • Inventory tasks are front-loaded to have the task complete as soon as possible. Report times are back-loaded to plan the time for the report to be completed and ensure availability of resources. Due to resource leveling with a resource constraint, some tasks are started, then paused, then finished at a later date to ensure that the project is not delayed by a second task to which the resource is assigned. Table 1: Resource Usage for Each Work Package and Task Task Number 1 2 Task Name Computer inventory and requirements Inventory computers in use by new telecommuters Elizabeth Marcel Determine requirements to use current computers Marcel Identify computers for upgrade Marcel Determine requirements for technology Elizabeth Clemencia Report outcomes for inventory and requirements Elizabeth Marcel Clemencia Technical support Determine technical support needed Hugh Jackson Identify staff requirements Hugh Jackson Report technical support needs and staff requirements Hugh Jackson Computing support Identify required computer support relative...
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...M H If monitoring software catches this type of intrusion, the system administration team will examine teleworker system logs to validate space allocated as well as log-on attempts. Phoebe, Ben, Zeke System Administration team will need to set watermarks to 75% for alerts of this type. Once the storage for the telework users is reached, the team should receive an alert and begin to investigate the cause. Another way to handle this is to allocate a set amount of space to each user, rather than giving them access to storage as a whole. Telecommuters’ lack of full computer functionality to complete the required tasks for translation services offered by Xemba Translations Teleworker tasks can take longer to complete, creating bottlenecks in project and operational work. L H Monitor user systems for any necessary upgrades to prevent slowdowns. Utilize monitoring software to examine user systems for slowdowns in processor and memory. Elizabeth Continually monitor systems for resource issues and slowdowns. Analyze this data and if necessary, be prepared to replace systems with newer...
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...Matrix Template HRIS with ESS GenRays Keith Ross, Project Manager (November 5, 2015) Matrix Template – GenRays – HRIS with ESS 2 Table of Contents Project Integration Management .................................................................................................... 3 Project Scope Management ............................................................................................................ 3 Project Time Management .............................................................................................................. 3 Project Cost Management ............................................................................................................... 4 Project Quality Management Overview .......................................................................................... 4 Project Human Resources Management ......................................................................................... 4 Project Communications Management ........................................................................................... 5 Project Risk Management ............................................................................................................... . 5 Project Procurement Management ................................................................................................. 5 Project Stakeholder Management ..................
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