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Auditing Corruption Case

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Corruption Case

The case study “Why is this Furniture Falling Apart?” is about Art Metal U.S.A., a furniture manufacture, that had put out “$200 millions of worth of defective and useless that the General Services Administration (GSA) bought.” (Wells, 2011, p. 237) Federal agencies and GSA customers put in several complaints but nothing was done to investigate. After many years of complaints and suspicion of a corruption scheme there were articles written that instigated a congressional investigation. This type of investigation is more thorough than a regular audit and looks into all areas of the financials and operations. The investigation found that there was indeed corruption going on between top management at Art Metals and GSA inspectors. They revealed several unusual payments by reviewing cancelled checks. There were payments in whole numbers to a subcontractor that was cashed rather than deposited and made out to 3 different names. There were also many checks that were made out to “Auction Express” that was all in large and whole amounts. This provided enough reasoning to now look for evidence of a bribery which is when they began looking into GSA inspectors. This is where they discovered a previous inspector’s financial life-style was more than his income. After interviewing an past bookkeeper of Art Metals they had testimony that they did in fact bribe GSA inspectors and they even had a petty cash fund that they used to pay for their meals and hotels. According to Wells (2011) “bribery may be defined as the offering, giving, receiving, or soliciting anything of value to influence the decisions of government agents.” In this case they were paying the officials to clear the furniture and offload them to their customers although they were faulty. This is a type of kickback scheme where they were “trying to dump substandard products in lieu of providing equipment that met government specifications.” (Wells, 2011, p. 245) Most kickback schemes are harder to prevent and detect due to they are generally real venders. They should routinely check for inflation of prices for goods or services to look for inconsistences and check again the going market rate. They should also compare the vender’s prices if more than one vender is used for the same good or service. They also need to monitor how often a vender increases their prices as a kickback may start small and increase over time. (Wells, 2011, p. 246) The organization should have an employee not in purchasing to routinely monitor the buying patterns to look at who is buying what, when are they buying it and from where. This will identify unnecessary or over expenditures. (Wells, 2011, p. 247) All vender contracts should have a “right-to-audit” clause which allows auditing of their books to identify fraud. Lastly, the organization should put into place a policy for their employees that prohibit this type of behavior. (Wells, 2011, p. 247) In order to detect this type of fraud the organization can do different things such as having an up-to-date vendor list and setting a spending threshold for items purchased. (Wells, 2011, p. 247) It is important to monitor the amount of stuff purchased compared to the business needs. The bribery where they were making payments to the auction house was for machinery however; there was not any machinery actually purchased. This could have detected this if they had inventory checks regularly or purchasing and disbursements been reviewed thoroughly they would have discovered this. The quality of the materials purchased compared to the price of the materials would also be a way to identify a kickback. Actual spent verses budget is also a way to detect fraud. This should be monitored routinely. The statement “We don't need government auditors. We just need to put a reporter from the Washington Post on staff here to uncover all of our fraud!" would make since after reading this case but not sure I would agree. Although the articles in the Washington Post is what triggered the investigation because there were allegations of something going on it was the investigation itself that actually found the evidence. Without auditors and investigations there would not be any proof of a crime being committed. The Washington Post aided in unraveling the corruption but it was the investigation that led to take down of the company and prosecution of the crime.
References

Wells, J. T. (2011). Principles of fraud examination. (3rd Edition). Hoboken, NJ: Wiley.

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