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Diversity Plan

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In this paper we will create a Diversity Plan for Sherwood Manufacturing with the ten common components of a diversity plan. I will give a general overview of the diversity plan considering each of the 10 components and will describe how the company should include each component. This paper will conclude with any improvements that could be made to increase the effectiveness of the diversity plan for Sherwood Manufacturing. Current Climate: To execute any plan with metrics, it is important to ensure that you have a baseline of data to begin with. This will show you problem areas that exist at this time as well as areas in which your organization is doing well. (Ten common components of a diversity plan, n.d.) Sherwood would be best if they developed a committee or if the human resource area developed a group to set up a survey. This survey could help understand the current climate and where best to start developing a diversity plan.
Timeline: Your Diversity Plan must include a timeline of execution and measurement, in addition to the other components of the plan. You must designate a specific time to implement the plan, how often you will check in to see how each of the metrics it is targeting are doing, even a plan for gathering feedback and making necessary changes. Without a timeline, it is easy to lose track of your Plan and to start heading toward failure. (Ten common components of a diversity plan, n.d.) The same committee must set up a timeline. The time line must consist of trainings, measurable successes, cultural events and more surveys to conclude results. The committee must also make sure that Sherwood management is implementing the timeline and leadership by example.
Advisors: Every good Diversity Plan must include the expertise of those who have done it before, or who have first-hand and successful past experience with the issues you are trying to target with your Plan. It is a good idea to consider who can provide feedback on or review your plan for you, such as books, consultants, community members, other local employers with successful diversity plans, people from different departments, etc. Many companies have a Diversity Committee as part of their Diversity Plans, so that there is someone from each department who is helping to ensure that the plan is implemented across the organization, and to evaluate what information gaps need to be filled through trainings, etc. (Ten common components of a diversity plan, n.d.) The committee should work with each manager of each department at Sherwood Manufacturing to make sure that the plan is being implemented, but it is important for the committee to reach out to organizations that can help with the planning. For example they could reach out to multicultural business development trainer and make sure that moneys are allocated for those members of the committee are being trained on how to develop and implement a multicultural diversity plan.
Investment: It is also important for a plan’s success to designate the types of resources it will need to be successful. Resources could be money (for example, offering translated documents to clients, bringing in trainers, or changing company marketing materials), people (for example, people in different departments could be designated to be on the Diversity Committee, people can help by serving on the Advisory Board, or people are also resources in terms of the feedback they offer during a climate survey) or even physical (for example, is your office accessible to people with disabilities? Do the materials in your office represent all the people who should be included? Is the set-up of your office friendly and welcoming for all of your employees?) (Ten common components of a diversity plan, n.d.) Sherwood will have to have budgeted moneys allocated to trainings and multi-cultural trainings for the committee. Then to implement the plan there will need to be an investment for employee training and multicultural events.
Communication/Clarity of Vision: A Diversity Plan must be communicated well to all those who will take part in it and who are impacted by it. Communication is key to employee buy-in of the plan. Metrics and accountability must be clearly laid out, and the roles each person at your organization will play should also be clearly laid out, such as the time spent on certain activities, whether they can attend training's as part of work or outside their office hours, or how this impacts their job - e.g. recruiting or customer service. (Ten common components of a diversity plan, n.d.) The committee, Sherwood leadership positions and managers will have to take on a leadership by example role for the diversity training and ultimately for the diversity plan to be implemented. The Sherwood management will have to show that they support this initiative and will hold accountable themselves and their employees in this plan.
People: When it comes to diversity, ultimately it means that the people who work at your organization must understand the value of diversity and why it is important to your organization. It is people who will be executing your vision, after all! So do not forget to include how everyone at your organization can plan a role, and what role, in your diversity plan, from the Administrative Assistants to the CEOs. Consider also, those outside your organization, such as your supply chain members, and other stakeholders of the company. (Ten common components of a diversity plan, n.d.) Sherwood will have to make sure that the plan is implemented from the top down and they need to take an active role in the hiring process of a diverse work force. The human resource department needs to take an active role in recruiting and hiring people from diverse backgrounds. That includes women for roles in the company that go from the top down. Sherwood needs to make sure they are taking active steps to maintain a gender balanced work force.
Accountability: With any plan, if there is no accountability as to who must execute it, the plan will most likely fail. Thus it is essential to decide what kinds of support your diversity plan needs, and that accountability comes from those with the influence to be able to execute it. Usually, a top-down approach with diversity initiatives not only helps to ensure that everyone sees them as important, but also that they become part of the strategic plan of the organization. This type of holistic approach can help an organization to improve its relationships with the community as well, and can inspire more educated recruitment and training efforts in all departments. Your advisors may also play a part in holding your organization accountable to the stated plan. (Ten common components of a diversity plan, n.d.) Human Resources, the committee and the leadership positions must take an active role in showing accountability. Sherwood must implement a measurable survey that will allow for the committee to see results of the initiatives taken. If the initiatives are not me then there needs to be accountability and consequences for shortcomings.
Metrics: To measure whether your diversity plan is working, it is essential to have specific things to assess. Metrics such as employee attrition, employee satisfaction, diversity of the clientele, profit margin, comparison of the demographics of the surrounding community compared to the office personnel, etc. are some good metrics to consider. (Ten common components of a diversity plan, n.d.) The committee or human resources should be able to use a survey to see if the Sherwood employee satisfaction, especially amongst women, has increased in a measurable amount. Can they see the plan has been implemented and employee satisfaction has increased as a result?
Training: Training is an essential way to help with the success of a diversity plan. Not only will employees need an initial training on what the Plan is and what role each of them is expected to play, but additional training around various diversity dimensions will also help give them the tools they need in order to implement this plan with the requisite level of awareness and confidence. Training effectiveness relies on the reinforcement provided on the job to apply the learned skills. (Ten common components of a diversity plan, n.d.) Sherwood needs to give opportunities for diversity training. Training must be provided for employees to further develop their understanding of diversity and to learn the necessary skills to achieve diversity business goals. Diversity training gives employees the skills that they can use to deal with workplace diversity, its consequences and effects. Begin with awareness building to ensure that all employees understand the business and ethical reasons for implementing a diversity plan.
External Assessments: A very important part of a Diversity Plan includes how to involve the community and clients in its measurement. No matter how well a Diversity Plan may seem to be doing on internal metrics, it is always important to compare your company’s performance to those of other companies, as well as to how your clients or potential customers view your company before and after the implementation of your plans. How does your turnover compare to national averages? How is your company faring on its diversity metrics compared to other companies with a diversity plan? (Ten common components of a diversity plan, n.d.) After the plan has been implemented Sherwood should look to other manufacturing companies and see what type of gender roles they have. What is their retention among women? What is the employee satisfaction like in the company especially among the women? Then and only then can Sherwood know if the diversity plan they have incorporated is working.

References

Ten common components of a diversity plan. (n.d.) Retrieved on March 18, 2015 at
https://content.learntoday.info/eq/B440c/week_05_01/as3Player.swf

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