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Hotel Accounting

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JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015

Question 1.
The accounting equation:
Indicate classification of the items presented below by a tick, see example 1. | Assets | Liabilities | Owner’s Equity | 1. Cash | | | | 2. Bank Overdraft | | | | 3. Capital | | | | 4. Loans | | | | 5. Salaries Payable | | | | 6. Land and Buildings | | | | 7. Telephone Payable | | | | 8. Advertising Payable | | | | 9. Stock on Hand | | | | 10. Purchases | | | | 11. Rent Expense | | | |

Question 2.
Explain the importance of financial information for the following users: * Customers.
Customers use Financial Statements to assess whether a supplier has the resources to ensure a steady supply of goods in the future. This is especially vital where a customer is dependant of a supplier for a specialized product or component.

* Suppliers
Suppliers need Financial Statements to assess the credit worthiness of a business and ascertain whether to supply goods on credit. Suppliers need to know if they will be repaid. Terms of credit are set according to the assessment of their customers' financial health.

* Government
Governments require Financial Statements to determine the correctness of tax declared in the tax returns. Government also keeps track of economic progress through analysis of Financial Statements of business from different sectors of the economy.

JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015

Question 3.

Explain the following terminology:

* T-Account
Simplified two-column account form that resembles capital (uppercase) letter 'T' and is used commonly in illustrating double entry bookkeeping techniques. Its three elements are, a title that describes a particular account or financial statement item (such as cash balance, input costs, sales revenue), left hand side column called the debit side, and right hand side column called the credit side. * Accounting Cycle
The sequence of six steps in the processing of financial transactions (from the time they occur to their inclusion in financial statements) pertaining to an accounting period. These steps are: analyzing the transactions as they occur, recording them in the journals, posting debits and credits from journal entries to the general ledger, adjusting the assets with a trial balance, preparing financial statements, and closing the temporary accounts.

* Credit
This refers to the control of people seeking credit with the company with the aim of reducing or eliminating bad debts.

* Debit
An accounting entry that results in either an increase in assets or a decrease in liabilities on a company's balance sheet or in your bank account. A debit on an accounting entry will have opposite effects on the balance depending on whether it is done to assets or liabilities, with a debit to assets indicating an increase and vice versa for liabilities.

* Double entry system
In the double entry system, transactions are recorded in terms of debits and credits. Since a debit in one account will be offset by a credit in another account, the sum of all debits must therefore be exactly equal to the sum of all credits. The double-entry system of bookkeeping or accounting makes it easier to accurately prepare financial statements directly from the books of account and detect errors. * Ledger
A general ledger is a complete record of financial transactions over the life of a company. The ledger holds account information that is needed to prepare financial statements, and includes accounts for assets, liabilities, owners' equity, revenues and expenses

JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015

* Posting
Posting is the process of copying either summary-level or detailed entries in an accounting journal into the general ledger. Posting is needed in order to have a complete record of all accounting transactions in the general ledger, which is the source document used to create financial statements.

Question 4.

The following transactions have been made by the “King’s Hotel” during the month of March 1999. The owners name is K. Kelly.

Enter all the transactions in the appropriate journals, post to the ledger and extract a trial balance.

DATE | DETAILS | REFERENCE | AMOUNT | 1 | K. Kelly deposited capital into his bank | | 100 000.00 | 2 | K. Kelly took a loan from Rand Bank | | 50 000.00 | 4 | Purchased furniture for cash | REC 104 | 7 050.00 | 5 | Paid cash for F&B Stock | REC 255 | 3 820.00 | 7 | Paid cash for Bar Supplies | REC 220 | 490.00 | 10 | Restaurant meals sold for cash | Cash Slip 44 | 4 500.00 | 11 | Day Conference charged Sports Shop | INV 100 | 5 757.00 | 12 | Charged guests for accommodationL. SmithC. Mafuna | | 350.00350.00 | 14 | Purchased the following on creditEquipment from Gill AssociatesF&B Stock – Cash & Carry | REC 22REC 144 | 350.001 200.00 | 15 | Gave a credit to Sports Shop - overcharged | CN 001 | 757.00 | 18 | Credited L. Smith for overcharge on accommodation | CN 002 | 50.00 | 19 | Charged interest on Sports Shop account for late payment | | 50.00 | 20 | Received cash for C. Mafuna for his account | REC 100 | 350.00 | 25 | Paid salaries cash | REC 150 | 2000.00 | 27 | Charged room service to L. Smith | | 55.00 | 30 | Sports Shop sent a cheque in full settlement of their account | REC 101 | | 30 | Received a credit from Cash & Carry for damaged goods | CN 005 | 120.00 |

JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015 CRJ1 1999 | Restaurant | | Guest ledger control | City ledger control | | Other | Cash in bank | Journal Name | | | | | | | | Cash receipts journal | | | | | | | | Date | Ref | Details | CR | CR | CR | CR | CR | CR | DR | 10/3 | CS44 | Sales | 4 500.00 | | | | | | 4 500.00 | 20/3 | REC100 | C. Mafuna | | | 350.00 | | | | 4 850.00 | 30/3 | REC101 | Conference – Sport Shop | | | | 5 050.00 | | | 9 900.00 | | | | | | | | | | | | | Total | 4 500.00 | | 350.00 | 5 050.00 | | | 9 900.00 |

CPJ1 1999 | Furniture | F&B Stock | Bar Supplies | Salaries | | Other | Cash in bank | Journal Name | | | | | | | | Cash payments journal | | | | | | | | Date | Ref | Details | DR | DR | DR | DR | DR | DR | CR | 4/3 | REC104 | Furniture | 7 050.00 | | | | | | 7 05.00 | 5/3 | REC255 | F&B Stock | | 3 820.00 | | | | | 10 870.00 | 7/3 | REC220 | Bar Supplies | | | 490.00 | | | | 11 360.00 | 25/3 | REC150 | Salaries | | | | 2 000.00 | | | 13 360.00 | | | | | | | | | | | | | Total | 7 050.00 | 3 820.00 | 490.00 | 2 000.00 | | | 13 360.00 |

JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015 PJ1 1999 | Equipment | F&B Stock | | | | Other | Accounts payable control | Journal Name | | | | | | | | Purchases journal | | | | | | | | Date | Ref | Details | DR | DR | DR | DR | DR | DR | CR | 14/3 | REC22 | Gill Associates | 350.00 | | | | | | 350.00 | | REC144 | Cash & Carry | | 1 200.00 | | | | | 1 550.00 | | | | | | | | | | | | | Total | 350.00 | 1 200.00 | | | | | 1 550.00 | PRJ1 1999 | Damage of goods | | | Other | Accounts payable control | Journal Name | | | | | | Purchase returns journal | | | | | | Date | Ref | Details | CR | CR | CR | CR | DR | 30/3 | CN005 | Cash & Carry | 120.00 | | | | 120.00 | | | | | | | | | | | Total | 120.00 | | | | 120.00 | SJ1 1999 | Conference | Accommodation | Room Service | Guest Ledger Control | City Ledger Control | Journal Name | | | | | | Sales journal | | | | | | Date | Ref | Details | CR | CR | CR | DR | DR | 11/3 | INV100 | Sports Shop | 5 757.00 | | | | 5 757.00 | 12/3 | | L. Smith | | 350.00 | | 350.00 | | | | C. Mafuna | | 350.00 | | 700.00 | | 27/3 | | L. Smith | | | 55.00 | 755.00 | | | | | | | | | | | | Total | 5 757.00 | 700.00 | 55.00 | 755.00 | 5 757.00 | JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015

SRJ1 1999 | Conference overcharged accommodation | Accommodation | | Guest Ledger Control | City Ledger Control | Journal Name | | | | | | Sales returns journal | | | | | | Date | Ref | Details | DR | DR | DR | CR | CR | 15/3 | CN001 | Sports Shop | 757.00 | | | 757.00 | 757.00 | 18/3 | CN002 | L. Smith | | 50.00 | | 807.00 | | | | | | | | | | | | Total | 757.00 | 50.00 | | 807.00 | 757.00 |

GJ1 General Journal of King’s Hotel 1999 | Date | Ref | Details | DR | CR | 1/3 | 1 | Bank | 100 000.00 | | | | Capital | | 100 000.00 | 2/3 | | Bank | 50 000.00 | | | | Loan | | 50 000.00 | 17/3 | 2 | Sports Shop | 50.00 | | | | Interest received | | 50.00 | | | Interest charged on overdue account | | | | | | | |

JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015

GENERAL LEDGER ACCOUNTS Account Name: Capital GL1 Date | Details | Folio | Debit | Credit | Balance | 1/3 | Bank | GJ1 | | 100 000.00 | 100 000.00 | Account Name: Loan GL2 Date | Details | Folio | Debit | Credit | Balance | 2/3 | Bank | GJ1 | | 50 000.00 | 50 000.00 | Account Name: Bank GL3 Date | Details | Folio | Debit | Credit | Balance | 1/3 | Capital | GJ1 | 100 000.00 | | 100 000.00 | 2/3 | Loan | GJ1 | 50 000.00 | | 150 000.00 | 30/3 | Cash Receipts Journal | CRJ1 | 9 900.00 | | 159 900.00 | 30/3 | Cash Payments Journal | CPJ1 | | 13 360.00 | 146 540.00 |

Account Name: Guest Ledger Control Date | Details | Folio | Debit | Credit | Balance | 27/3 | Sales Journal 1 | SJ1 | 755.00 | | 755.00 | 18/3 | Sales Return Journal | SRJ1 | | 400.00 | 355.00 |

JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015

Account Name: City Ledger Control Date | Details | Folio | Debit | Credit | Balance | 11/3 | Sales Journal 1 | SJ1 | 5 757.00 | | 5 757.00 | 18/3 | Sales Return Journal | SRJ1 | | 757.00 | 5 000.00 | | Conference Day | CRJ1 | | 5 050.00 | (50.00) | | Sports Shop Interest Charged | GJ1 | 50.00 | | 0.00 | Account Name: Accommodation Revenue Date | Details | Folio | Debit | Credit | Balance | 12/3 | Guest Ledger Control | SJ1 | | 700.00 | 700.00 | 18/3 | L. Smith Credit | SRJ1 | 50.00 | | 650.00 |

Account Name: Conference Revenue Date | Details | Folio | Debit | Credit | Balance | 11/3 | City Ledger Control | SJ1 | | 5 757.00 | 5 757.00 | Account Name: Room Service Revenue Date | Details | Folio | Debit | Credit | Balance | 27/3 | L. Smith | SJ1 | | 55.00 | 55.00 | Account Name: Conference Allowance Date | Details | Folio | Debit | Credit | Balance | 27/3 | City Ledger Control | SRJ1 | 757.00 | | 757.00 |

JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015 Account Name: Salaries and Wages Date | Details | Folio | Debit | Credit | Balance | 25/3 | Bank | GL3 | 2 000.00 | | 2 000.00 | Account Name: Accounts Payable Control Date | Details | Folio | Debit | Credit | Balance | 18/3 | Cash & Carry | PRJ1 | 120.00 | | (120.00) | 27/3 | Purchase Journal 1 | PJ1 | | 1 550.00 | 1 430.00 | Account Name: Food and Beverage Stock Date | Details | Folio | Debit | Credit | Balance | 5/3 | Bank | GL3 | 3 820.00 | | 3 820.00 | 14/3 | Cash & Carry | PJ1 | 1 200.00 | | 5 020.00 | 18/3 | Cash & Carry | PRJ | | 120.00 | 4 900.00 |

Account Name: Bar Supplies Date | Details | Folio | Debit | Credit | Balance | 9/3 | Bank | GL3 | 490.00 | | 490.00 | Account Name: Furniture Date | Details | Folio | Debit | Credit | Balance | 4/3 | Bank | GL3 | 7 050.00 | | 7 050.00 |

JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015 Account Name: Restaurant Revenue Date | Details | Folio | Debit | Credit | Balance | 10/3 | Bank | GL3 | | 4 500.00 | 4 500.00 |

Account Name: Interest Received Date | Details | Folio | Debit | Credit | Balance | 19/3 | Sports Shop | GJ | | 50.00 | 50.00 |

Account Name: Equipment Date | Details | Folio | Debit | Credit | Balance | 14/3 | Gill Associates | PJ1 | | 350.00 | 350.0050 |

JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015 CITY LEDGER ACCOUNTS Account Name: Day Conference – Sport Shop Date | Details | Folio | Debit | Credit | Balance | 11/3 | Invoice 100 | SJ1 | 5 757.00 | | 5 757.00 | | Credit Note 001 | SRJ1 | | 757.00 | 5 000.00 | | Interest Received | GJ1 | 50.00 | | 5 050.00 |

GUEST LEDGER ACCOUNTS Account Name: L. Smith Date | Details | Folio | Debit | Credit | Balance | 12/3 | Invoice | SJ1 | 350.00 | | 350.00 | 27/3 | Room Service Revenue | SJ1 | 55.00 | | 405.00 | Account Name: C. Mafuna Date | Details | Folio | Debit | Credit | Balance | 12/3 | Invoice | SJ1 | 350.00 | | 350.00 | 20/3 | Bank | CRJ1 | | 350.00 | |

ACCOUNTS PAYABLE LEDGER ACCOUNTS Account Name: Gill Associates Date | Details | Folio | Debit | Credit | Balance | 14/3 | Receipt 22 | PJ1 | 350.00 | | 350.00 | Account Name: Cash & Carry Date | Details | Folio | Debit | Credit | Balance | 14/3 | Receipt 144 | PJ1 | 1 200.00 | | 1 200.00 | 30/3 | Credit Note 005 | PRJ | | 120.00 | 1 080.00 | JM Ferreira Student Nr: 10011678860 Hotel Accounting 1 P O Box 10278 Assignment Code: 72367 B Test: 1 Edition 1 FONTEINRIET 1460 Tel: 0829283527 15 March 2015 TRIAL BALANCE GL# | GL ACCOUNT NAME | DR | CR | | Capital | | 100 000.00 | | Loan | | 50 000.00 | | Bank | 146 540.00 | | | Guest Ledger Control | 355.00 | | | City Ledger Control | 0.00 | | | Accommodation Revenue | | 650.00 | | Conference Revenue | | 5 000.00 | | Room Service Revenue | | 55.00 | | | | | | Conference Allowance | 0.00 | | | Salaries & Wages | 2 000.00 | | | Accounts Payable Control | | 1 430.00 | | Food & Beverage Stock | 4 900.00 | | | | | | | Bar Supplies | 490.00 | | | Furniture | 7 050.00 | | | Restaurant Revenue | | 4 500.00 | | Interest Received | | 50.00 | | Equipment | 350.00 | | | | | | | | 161 685.00 | 161 685.00 |

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