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Car Rental Ghana

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Submitted By kristadjam
Words 1192
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TOPIC: ONLINE CAR RENTAL SYSTEM

* CHAPTER -1

INTRODUCTION TO ONLINE CAR RENTAL SYSTEM

1.1 Introduction

This project is an online car rental system. It is a web based system specially designed for car reservation management. Through the system, customers can view the rental car company’s available cars and their features. The customers can register and make reservation for the cars online. Through the same system the company can manage its cars’ stock, personnel’s details as well as its customers’ details and reservations.

1.2 Reason for the Project
People get a rental car for various reasons. One of them could be because they do not possess a car and would need an escort for a special event like a wedding, a gala or probably touring and travelling around.
In order to achieve their aims and save a lot of their time going up and down in quest of a good rental car company, they could find about 80 percent of the information they need about rental car companies around their location and the services they provide on the internet.
On the other hand rental car companies can increase their return on investment (ROI), reach and maintain a potential market or group of clients on the side.
Online services seem to be the best solution to both parties’ situation. In fact various business processes and communication between companies and between their customers have been improve thanks to the advancement of Information Technology and internet penetration in various parts of the world.
This online car rental system is an opportunity to help car rental companies in Ghana and in Africa to achieve their goals and also give full satisfaction to customers in quest of good customers’ care and services. This system seeks to provide the following: * The enhancement of business processes: the rental company uses the site has a platform to project itself and its services globally and no more locally. With the use of the internet technology the company can introduce its services world wide. * The online car reservation: customers with a simple click of their mouse can make reservation of cars through the internet prior to their expected pick-up date or time. * The registration of customers: there will be a registration portal available to the management team of the rental company in order to keep track of customers’ details and their various transactions. The objective of this portal is to offer better and/or improve customers’ services. The registration portal or control panel will contain customers’ details as well as the transactions made.

1.3 Scope of the project
This project covers diverse areas ranging from business field to computing field. The project demands a lot of researches in order to achieve the objectives established.
Technical scope: This project is the commencement of what we believe would give car Rental Company another dimension in Ghana and hopefully in the all Africa. The technologies involve for the achievement of this project is: * PHP Technology used for the development of web application. * MySQL Technology, a relational database that runs as a server and provides users access to the databases. * APACHE SERVER used to parse and execute PHP pages before putting the websites on the server. * WEB 2.0 Technology, platform on which the system will be available and accessible 24/7 except when a temporary server issue occurs but which we believe would be minimal.
Geographical scope: Based on the fact that our project is a business-oriented system, our geographical scope would be the car rental industry and its general customers. This would include studying how the vehicle rental business is organized; the processes involved in the renting of cars, the opportunities that exist for improvement, how the customers and the company’s management will be able to use the system effectively.

1.4 Advantages and Disadvantages of the project 1.5.1 Advantages
This online car rental system exhibits all the characteristics that make web-based systems the most popular. * The software offers car rental companies with a professional look and image. * The system is very easy to manage. * It saves a lot of time, money and labour. * The overall business monitoring becomes easy and demand less paper work. * The system is accessible from any location with internet capable computer, and the access is fast, reliable and secured. * The software acts as an office opened 24/7 and the bookings and/ or changes can be made at any time. * The system increases the efficiency of the management as to offering quality services to the customers. * The system comprises a user-friendly website that customers can use without any difficulties. It provides customers with a simple and attractive interface where they can make their bookings. * The system includes Automatic payment/credit card options or other payment options.

1.4.2. Disadvantages
The system presents some disadvantages, most of the time related to the vehicles’ mechanical state.
The filling of the vehicles’ tank: The system cannot check whether a vehicle’s tank is full or not and therefore cannot guaranty that the customers’ condition with regards to the filling of the tank will be effective or not. At the picking-up of the vehicle, customers should verify that their request had been fulfilled.
The real state of the vehicle: the system cannot guaranty that the vehicle branded on the website would be exactly the one the customer is going to find in the physical shop, without any scratches. The customers should then make sure that any mechanical deficiencies on the car are solved before they pick the car up.
The bill: the system cannot guaranty whether the bill given to customers are credible or not. The system computes and outputs according to the information input by the user of the system. Therefore the customer must make sure that any amount on the bill corresponds to the amount of the rent’s charges for the vehicles he/she made the reservation.

1.5 Features of the Project
The following features are those that the rental car company and the customers can take advantage of.
From the car rental company perceptive, the user would be able to perform the following actions: * Add, edit and delete different categories of cars (both for renting and/or for selling cars) from the system with a simple click of the mouse. * Add, edit and delete the pricing of the vehicles. * Add, edit and delete pictures for each car according to the company preferences. * The company will receive an automatic email once an online car reservation has been made. * Print out invoices. * The company will be provided with a Control panel consisting of: * All the reservations made online or not by the customers, * All the sales of cars made by the company, * All the transactions and expenses made by the company, * The list of the company’s clients and their details, * The list of the company’s staffs, their pay-rolls.

From the customers perceptive, the customers would be able to perform the following actions: * Add , edit and cancel reservations on the website * Send and receive automatic mails as well as mails confirmation with full details of the car they made reservation for.

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