...Identification of the subject A. The essay will be about entering payables in the Accounts Payable System at work. B. The purpose of the instructions is to give the reader a step by step understanding of the process of entering invoices into the payables system. These instructions can be used as a reference point for anyone who would be working with me at my office to take care of Accounts Payable. C. (The essay will be in step by step format and will conclude with successful entry of an invoice in the Computer Ease System for payment on the date that they system selects based on the entry criteria). II. Body: The steps of the process and the development of those steps A.Step One 1. From the main menu of the Computer Ease Program, select the Accounts Payable Option. In the submenu that appears select “Enter New Invoice”. From this menu a pop up window will appear that will give you the form with fields that must be filled out to complete the invoice. 2. Be careful to select the correct option, as the other options do not give you the ability to enter new invoices into the computer system. B. Step Two 1. In the Vendor Name field press the F2 key and look up the Vendor Code by the Vendor Name, for example, if the invoice is for Staples, then key in the word Staples. A list of Vendors will appear and you will select the correct on. The Vendor Code is the first three letters of the Vendor name followed by three numbers, beginning with 001 and going...
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...Monthly Summary and Invoice Date: 03/03/15 A 24 hour, 7 days a week service of Personal Care Support. Health Care Surrogate Provider: Peter L Izquierdo Consumer: Eugene Harmon Date of Services Provided: 02/01/15-02/28/15 Review from last month: Mr. Eugene was discontinued with In-Home supports and medical post-care from Gentiva Nursing Services on February 20, 2015 subsequence his results from his latest swallow test. The doctor said that he will have to be tubed fed for the rest of his life. A full test result will be mailed to your office detailing the procedures that were done and a full report explaining the outcomes of Eugen’s conditions. UPDATES: Coach continues be responsible for Eugen’s aftercare; insuring...
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...to the GL balance will be made in that quarter. If the calculated adjustment results in greater than a $10 million change, the segment accounting team will use judgment determine the dollar amount of the adjustment to be made. Beginning with Q3 FY14, the review is completed in the first month of the quarter instead of the second month of the quarter as had been previously done. The estimate for unrecorded liabilities is determined utilizing the report RB0250_US “Invoice Accrual Report.” This report displays, for a given period and restrictions, the amount of invoices that are posted to the general ledger in a period subsequent to the date of the invoice (i.e. in SAP, the document date (which represents invoice date) is in a period prior to the posting date.) Prior to Q3 FY13, the estimated accrual was based on a six month history of the “Invoice Accrual Report” and was calculated on the previous two quarters. Beginning in Q3 FY13, the estimated accrual was based on a trailing 12 month history of the “Invoice Accrual Report.” In Q1 of each fiscal year, the assumptions used in the calculation of the estimate of unrecorded liabilities are evaluated; these assumptions include any accruals done by other business areas that impact ABC Inc. segment that should be removed from our calculation of the estimated accrual, as well...
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...|SAP ECC 5.00 | | |June 2005 | | |EnglishEnglish | | | |J03: APOLockbox: Single Invoice Clearing | | | | | | | | | | | | | | | | | | | | | | | | ...
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... | |The credit dept is located within treasurer’s dept. | | 2. Are sales of the following types controlled by the |N/A |There is only an indication that ‘cash sales’ are treated the | |same procedures described below? Sales to employees, COD | |same as credit sales. | |sales, disposals of property, cash sales, and scrap | | | |sales. | | | | 3. Is access to sales invoice blanks restricted? |Yes |The sales invoice forms are kept in a locked closet in the | | | |billing dept. They are only removed when the billing clerk loads | | | |them into the computer printer....
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...credit manager in the treasury department is independent of the salesclerks in the marketing department. | 2. Are sales of the following types controlled by the same procedures described below? Sales to employees, COD sales, disposals of property, cash sales, and scrap sales. | N/A | There is no enough information in this report for this procedure. | 3. Is access to sales invoice blanks restricted? | Yes | The invoices are locked in a closet in the billing department, and sheets in the numerical sequences are removed only for billing clerks’ immediate loading onto the computer printer. | 4. Are pre-numbered bills of lading or other shipping documents prepared or completed in the shipping department? | Yes | They are completed in the shipping department | Completeness assertion: | 5. Are sales invoice blanks pre-numbered? | Yes | The billing clerks produce a four-copy sales invoice on a renumbered invoice form. But sales order documents are not pre-numbered | 6. Is the sequence checked for missing invoices? | No | There is no procedure to check if the sequence is missing invoice numbers but there is a processes to where a shipment is pending until copy $ is received before the order can be sent out. | 7. Is the shipping document numerical sequence checked for missing bills of lading numbers? | N/A | There is no enough information in this report for this procedure. | Accuracy assertion: | | | 8. Are all credit sales approved by the credit department...
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...Case 6 - Exercise 2 Lakeside Company Inventory Purchases and Cash Disbursements Transactions December 31, 2006 Audit document No. N-3 Prepared by: AM 5/23/05 Reviewed by: Reviewed by: Date Vendor Purchase Requisition Number Receiving Report Number Invoice Number Check Number Audit Procedures 8/20/06 Cypress Products 6702 3918 711 3091 8/21/06 Cypress Products 6703 3919 802 3121 F 8/24/06 Cypress Products 6705 3920 991 3164 F 8/27/06 Cypress Products 6704 3921 1261 3203 E H L 8/28/06 Cypress Products 6706 3922 1313 3251 D 9/2/06 Cypress Products 6707 3923 1406 3310 G 9/3/06 Cypress Products 6708 3924 1510 3345 I 9/7/06 Cypress Products 6710 3925 1616 3397 F B Cypress Products 6709 3926 1691 3425 B 9/14/06 Cypress Products 6711 3927 1812 3451 C C 9/16/06 Cypress Products 6712 3928 2072 3471 F J 9/16/06 Cypress Products 6713 3929 2149 3510 E Audit Objectives: To verify that all received merchandise was properly ordered and recorded and is for legitimate business purpose. To verify that expenses and assets are properly valued and classified. To verify that merchandise orders are handled properly and cash disbursements occur accurately for these orders. Scope: a) Population- All received merchandise. b) Sample- Judgmental. Selected 12 receipts of merchandise from...
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...attitude. Job Description I am being put under the Finance Department, guided by a few seniors, mainly two Account Executives. There are two categories under the Account Payable (A/P) Department, and they are Sundry and Food and Beverages. Account Payable – Sundry The purpose of preparing an Account Payable Reconciliation is to check if there are any differences and if there are, the reason were Payment in Transit, Invoice in Transit, Invoice in Aging but not Statement and Price Discrepancies. Besides that, also on the following up on the status of suppliers on long outstanding invoices and Credit Notes. Account Payable – F&B The purpose of importing of all F&B invoices into the GPS System is to record all invoices for future payment by Suntec Singapore. All F&B are ordered by kitchen for event usage such as Banquet Dinner, Lunch Reception, Cocktail, etc. Casting of invoices by daily batch is to be done daily. The total casting amount for each batch is to be tally with the daily receiving summary amount. As all the invoices...
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...Its Pleasantville, New York facility was to be converted into an office complex, complete with auditorium. The company hired Terrence McGrane as its chief internal auditor. Mr. McGrane set up meetings with the company’s vice presidents in an effort to learn more about the company. In an effort to learn the accounts coding system, Mr. McGrane borrowed some recently processed invoices from the accounting department. He then proceeded to his first scheduled meeting with the vice president of administrative services, Mr. Harold Scott. Part of Mr. Scott’s duties involved the oversight of construction projects, as well as maintenance services. According to the Association of Certified Fraud Examiners’ 2006 Report to the Nation, 25% of all fraud in large businesses is discovered by accident. Such was the case with Reader’s Digest. When Mr. McGrane showed Mr. Scott the invoices he had retrieved from accounting, Mr. Scott was surprised to discover that his name was on the invoices; however, Mr. Scott denied signing them. Further investigation showed that the forgeries were for invoices for the painting division. There was only one employee to oversee these operations, a Mr. Albert Miano. The painting division had a yearly budget of approximately $500,000. Mr. Miano’s job was to coordinate both labor and...
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...labor and parts. This should be given to the department that needs work done which is the production department. There are items that are important to put on the documentation which is the work order number, the name of the department that is getting work done, the problem of the equipment, how to repair it, The service departments name and code, and parts for repair. This should be called an estimate repair. Another documentation should be invoice of the repair and there also should be an invoice of the part from the parts department. When work is done the R&M department should on to the accounts payables to be paid out. There should be three copies, the first copy should go to the repair department to have on file, and the second one should go to the department that needs the work to be done which in this case, is the production department, and the three one should go to accounts payables so they can pay the invoice for the repairs. Then accounts receivables will get the money and apply it to the invoice to close the invoice out. Account receivables Account receivables Production Department Starts with the problem Production Department...
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...Online Sales System Master of Science Thesis [in the Programme Software Engineering & Technology] Haseeb Zulfiqar Chalmers University of Technology University of Gothenburg Department of Computer Science and Engineering Göteborg, Sweden, March 2011 Online Sales System The Author grants to Chalmers University of Technology and University of Gothenburg the non-exclusive right to publish the Work electronically and in a non-commercial purpose make it accessible on the Internet. The Author warrants that he/she is the author to the Work, and warrants that the Work does not contain text, pictures or other material that violates copyright law. The Author shall, when transferring the rights of the Work to a third party (for example a publisher or a company), acknowledge the third party about this agreement. If the Author has signed a copyright agreement with a third party regarding the Work, the Author warrants hereby that he/she has obtained any necessary permission from this third party to let Chalmers University of Technology and University of Gothenburg store the Work electronically and make it accessible on the Internet. Online Sales System Haseeb Zulfiqar © Haseeb Zulfiqar, March 2011. Examiner: Sven-Arne Andreasson Chalmers University of Technology University of Gothenburg Department of Computer Science and Engineering SE-412 96 Göteborg Sweden Telephone + 46 (0)31-772 1000 A Sales System is an online web application of sells forest products, paper in particular, around...
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...Chapter 8 Audit of the Sales and Receipts Cycle 1. Objectives 1.1 To describe the documents and records that are usually found in the sales and receipts cycle. 1.2 To state the general audit procedures for the test of internal controls of this cycle. 1.3 To mention the substantive tests used for the trade debtors. [pic] 2. Documents and Records 2.1 Customer order (客戶訂單) – a request for goods from an existing or a new customer received by sales representative or other personnel in the sales department. [pic] 2.2 Sales order (銷售訂單) – a document recording the description, quantity and/or related information of the goods and services ordered to confirm the order received. It is also used internally for credit approval and authorization for delivery of goods or services. 2.3 Shipping document/goods delivery note (送貨單) – (a) a document prepared at the time when the goods are shipped or delivered, detailing the description, the quantity shipped and other relevant data. (b) bill of lading (提單) is an example of the shipping document that is prepared by the carrier to acknowledge the receipts of goods and also serves as a notice to customer for shipment by the seller. [pic] [pic] |Basic Contact Details of Company | |To: Date: 21 June 2007 | |Goods...
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...Lawrence Fairbanks, the assistant vice-chancellor of communications at Aesop University was allowed to make purchases for his department of under $2,500 without external approval. Unfortunately, he sometimes also bought items for himself, which included expensive antiques and other collectibles. How did he do it? He replaced the vendors’ invoices that he received with fake vendor invoices. He was the one who created these fake vendor invoices. These invoices had descriptions that were more consistent with the communications department’s operations. He submitted these fake invoices to the accounting department, which in turn used these invoices as basis for their journal entries and to Account Payables as the basis for payment. He was acquitted of taking a total of $475,000. Internal control that Aesop University should have used is segregation of record-keeping from physical custody. An accountant should have neither physical custody of the asset nor access to it. Likewise, the custodian of the asset should not maintain nor have access to the accounting records. The custodian of the asset is not likely to convert the asset to personal use when one employee maintains the record of the asset, and a different employee has a physical custody of the asset. The separation of accounting responsibility from the custody of assets is especially important for cash and inventories because these assets are very vulnerable to fraud. Segregation of Duties Segregation of duties...
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...Mid-Term Examination #2 ADM 3349 B AUDITING THEORY November 18, 2009 Professor: B. Church | | |INSTRUCTIONS | | | |1. Books and notes are not permitted. | |2. Calculators are permitted. | |3. Complete all questions. | |4. Write in pen. | |5. Answer all questions directly on the examination paper. | |6. Follow the suggested time frames for each question. | |Question |Marks |Suggested Time |Grade | |1 |30 |30 minutes | | |2 |50 |60 minutes ...
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...BIND Indir. Invoice Reb. BINP Ind.Plan.SettlmntReb BK1 Debit Memo Agreemnt BK3 Debit Memo Agreemnt BM1 Debit Memo Agreemnt BM3 Debit Memo Agreemnt BV Cash Sale CHFK Bill.Ext.CH Trans. D CHFX Bill.Ext.CH Trans. C F1 Invoice (F1) F2 Invoice F5 Pro Forma for Order F8 Pro Forma Inv f Dlv FADP Down payment request FAS Canc.down pymnt req. FAZ Down payment request FL Proforma for LB FP Billing POS-Interfce FR Invoice Repair FV Invoice Contract FX Billing Ext Transact FXG Credit memo S-b w.i. FXL Debit memo S-b w.i. FXS Invoice S-b w.i. G2 Credit Memo G2S Cred. memo 3rd party HR Billing Training Adm IG Internal Credit Memo IGA ICM order-related IGS Cancel ICM IV Intercompany Billing IVA IB order-related IVS Cancel IB JEX Excise invoice India L2 Debit Memo LG Credit Memo List LGS Cancel Cred Mem List LR Invoice List LRS Cancel Invoice List RE Credit for Returns S1 Cancel. Invoice (S1) S2 Cancel of Cred Memo S3 Cancel. Invoice (S3) SHR Cancel Training Adm SV Cancel Cash Sale WIA Plants Abroad ZAR G.Aviation Returns ZAV G. Aviation Invoice ZAV1 Aviation Base Invoic ZAV2 Aviation AddOn Inv ZB1C G. ExCommsn Cr Memo ZB1E G. ExRebate Cr Memo ZB1G G. Deal Reb Cr Memo ZB1I Global IG Com CrMemo ZB3C G. ExCommsn PartSetl ZB3E G. ExRebate PartSetl ZB3G G.Deal Reb.PartSetl ZB3I Global IG Pcom CrMem ZBLN Borrow/Loan Net Doc ZBPC G. Bill. plan cdt ZBPD G. Bill. plan dbt ZBSN Buy/Sell Net Doc ZBTN Buy/Sell Net Doc ZC1 VAT Invoice ZC9 Material...
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