...of the purpose of the proceedings, session or meeting. This entails the process of outlining the objectives and laying down the aims of the meeting prior to allocation of duties and responsibilities to be observed during the meeting. This step lays the foundation for the next step which is concerned with the desired outcomes of the proceeding, meeting or session. This second step is majorly concerned with the foreseeable results and expectations of all the stake holders of the meeting. The desired outcomes, much like the purpose, are written down and act as a guide or general framework for the meeting. The third step is concerned with allocation or assigning of roles of the facilitator, the overseer, the time keeper and the scribe. These are the primary players and regulators of the meeting who are charged with the duties of setting the agenda rolling. The facilitator is the key regulator of the meeting with the scribe taking down minutes and the time keeper allocating durations for all steps. The fourth step is setting the agenda, a comprehensive statement of the major objectives of the meeting which connect the purposes of the session to the foreseeable results. The last step is concerned with establishment and allocation of time for each item on the agenda. The mining group gold is a process that is effective for all types of proceedings or meetings. The primary roles of the primary and secondary facilitator include creating an open and collaborative amicable environment...
Words: 835 - Pages: 4
...Creating an Agenda Chris Abernathy SOC/110 John Koehler Creating an Agenda More and more meetings are now and will continue to be conducted without the benefit of being in the same room together. People are working from home or the other side of the planet, and it’s important to make these virtual meetings effective. Virtual meetings, which I define as anytime we discuss something with two or more people outside of the same room, can be done over the phone or on the web. And though there are many advantages to meeting with people in this way, there are also obstacles to making them work well. According to "Working In A Virtual Team" (n.d.), it is more difficult to fully understand each other because even the use of video can hide a great deal of non-verbal communication. We also interact differently when we’re not in close proximity to one another. Distractions abound and can easily be hidden from others. And the ability to build trust and camaraderie are especially difficult. All Meetings Should Include: * Agenda. Nothing frustrates people more than attending a meeting where there is no clear reason for it and no logical progression of topics to be discussed. * Check–in time. Take five minutes or so in the beginning for everyone to say something about what’s going on with them—professionally or personally. This gets everyone talking right away and helps facilitate camaraderie. * Schedule. Start and end the meeting on time, and keep the agenda moving forward...
Words: 639 - Pages: 3
...Running head: LEADING AND PARTICIPATING Leading and Participating in Discussions in Small Groups or Teams Steven L McGee Group and Organizational Behavior Christine E. Philips, Ph.D. MHR Group 236 Trevecca Nazarene University Leadership is not dictating, it is about keeping the group focused and motivating members to do their best during group activities. According to a study by the Hay Group, a global management consultancy, there are 75 key components of employee satisfaction (Lamb, McKee, 2004). Trust and confidence in top leadership was proven to be the single most reliable predictor of employee satisfaction in an organization. When a person doesn’t respect the people in a leadership position, complications in tasks will arise. An example of this would be in the workplace when a leader is delegating responsibility to employees, and the employees do not respect him or her. The task will be completed; however, the quality or production will not be as good as it would if the manager was appropriately respected. Trust and respect go hand in hand when leading any group, whether it is in the workplace, school, or just a casual event. Aside from trust and respect, a leader has the ability to set the morale in a group. Being aware of the mental and spiritual shape of your teammates plays an important part in leadership. Leaders can shape morale by compassion, and by listening to other group members before adding their thoughts and ideas. By listening to others...
Words: 2160 - Pages: 9
...This entails the process of outlining the objectives and laying down the aims of the meeting prior to allocation of duties and responsibilities to be observed during the meeting. This step lays the foundation for the next step which is concerned with the desired outcomes of the proceeding, meeting or session. This second step is majorly concerned with the foreseeable results and expectations of all the stake holders of the meeting. The desired outcomes, much like the purpose, are written down and act as a guide or general framework for the meeting. The third step is concerned with allocation or assigning of roles of the facilitator, the overseer, the time keeper and the scribe. These are the primary players and regulators of the meeting who are charged with the duties of setting the agenda rolling. The facilitator is the key regulator of the meeting with the scribe taking down minutes and the time keeper allocating durations for all steps. The fourth step is setting the agenda, a comprehensive statement of the major objectives of the meeting which connect the purposes of the session to the foreseeable results. The last step is concerned with establishment and allocation of time for each item on the agenda. The mining group gold is a process that is effective for all types of proceedings or meetings. The primary roles of the primary and secondary facilitator include creating an open and collaborative amicable environment for the team members to effectively attain positive results...
Words: 290 - Pages: 2
...of the purpose of the proceedings, session or meeting. This entails the process of outlining the objectives and laying down the aims of the meeting prior to allocation of duties and responsibilities to be observed during the meeting. This step lays the foundation for the next step which is concerned with the desired outcomes of the proceeding, meeting or session. This second step is majorly concerned with the foreseeable results and expectations of all the stake holders of the meeting. The desired outcomes, much like the purpose, are written down and act as a guide or general framework for the meeting. The third step is concerned with allocation or assigning of roles of the facilitator, the overseer, the time keeper and the scribe. These are the primary players and regulators of the meeting who are charged with the duties of setting the agenda rolling. The facilitator is the key regulator of the meeting with the scribe taking down minutes and the time keeper allocating durations for all steps. The fourth step is setting the agenda, a comprehensive statement of the major objectives of the meeting which connect the purposes of the session to the foreseeable results. The last step is concerned with establishment and allocation of time for each item on the agenda. The mining group gold is a process that is effective for all types of proceedings or meetings. The primary roles of the primary and secondary facilitator include creating an open and collaborative amicable environment...
Words: 319 - Pages: 2
...COMMUNICATION PLAN AND PROGRESS MEETING AGENDA PRESENTED TO THE EXECUTIVE MANAGEMENT OF KIOKO GROUP INCORPORATION, HOUSTON TX TOPIC: CREATE SYSTEM DATABASE FOR TRACKING COMPANY OPERATION VEHICLES MILEAGE BY (PROJECT MANAGER) ------------------------------------------------- Create Database for Tracking of KIOKO Group Operation Vehicles Mileage Communication Plan Overview The purpose of a Communications Plan is to document the key elements of a communications strategy, including: * Frequency (Schedule) * Method of Delivery * Recipients * Format * Owner The communication channel as regards in this project will be as following: * Formal * Verbal and Written * As contain in the project communication plan Communication Plan: This document outlines the plan of communication for KIOKO Group project team and contractor. WHAT | WHEN | WHERE | OWNER | ATTENDEES | Status Meeting | Every WeekFriday12 Noon | Conference Room | Project Manager | Project Team, Contractor and KIOKO Group Automation logistics Head | Progress Meeting | Every two WeekMonday10am | RM 302 | Contractor | Project Team and KIOKO Group logistics Head | WRITTEN COMMUNICATION | WHAT | DUE WHEN | METHOD OF DELIVERY | SENDER | RECEIVER | Meeting Minutes | 2 days after the meeting | EMAIL | Designated Staff | All participants | Action Item Log | 4 days after the PMO Status meeting | EMAIL | Designated Staff |...
Words: 1160 - Pages: 5
...environment, in which each team member feels open and comfortable in expressing their ideas 2. Attend as well as participate in every team meeting 3. Encourage as well as promote each team members ideas 4. Share individual experiences as well as expectations on each lesson or activity Membership responsibility Team Leader: Will be responsible, for setting time, date and creating an agenda for all assignments to be complete in a professional and timely manner. Our team leader is Charlie Dunbar. Organizer: Will be responsible for collecting all pieces of the projects and placing them in the appropriate format. This person is also responsible for submitting documents to turnitin.com when deemed necessary, and will make each assignment available to each team member. Our team leader is Erika Bolton. Time Keeper/Recorder: Will be responsible for reminding team members of each meeting time and date. Timekeeper is responsible for keeping up with project; assignment due dates, and making sure each group member has contributed and is on task. The recorder is responsible for recording events, and all team communication. This person will be responsible for having alternative storage for the data in the event of technology failure. Our time keeper/recorder is Bryan Fulton. Interim If at any time a member is unable to attend a meeting or do their part, the interim will temporarily take on this responsibility. This role has been given to Charlie Dunbar. Team Laws ...
Words: 909 - Pages: 4
...Unit 328:- Understand how to lead effective meetings AC 1.1 Explain the purpose of a meeting Staff meetings The purpose of regular staff meetings helps an organisation become much more organised and efficient and places both employees and managers on the same page, it makes it easier to establish roles and collaborates to finish projects and achieve goals. They make it possible for all members of a company to work together with less confusion and accomplish objectives faster. They cover a range of relevant information, and provide a platform for employees to ask questions and discuss concerns with management enabling staff to offer ideas and solutions directly to managers and team members within the company. Staff meetings inform and educate employees about new rules and regulations that affect them and should be long enough to get the point across. They also help to harmonise the skills and experience of the team members in achieving a common purpose, realise what each other is doing and discuss problems they have, assess the progress of goals and what steps to take to resolve them. Meetings ensure all team members are informed of each member’s progress and encourage them to help each other if problems need resolving. Members realise they are not working alone and by working together team spirit is enhanced. One-on-one meetings One-on-one meetings between a team member and their manager provide an uninterrupted private time to receive and discuss the employee’s...
Words: 2150 - Pages: 9
...Lisa Bryant Week 2: Creating an Agenda SOC/110 Fernan R. Cepero While in a group setting the group needs communication, there are many ways of ensuring that the team members as communicating effectively. Previously while I was in teams with four of my classmates I advise them to have the school app, so that if we need to contact each other about the assignment that was due at the end of the week then we would have notifications and we would be able to respond back at a timely manner. Along with on the first day of each week communicating to find out who would be responsible for being the group leader so they could do the outline for the meeting that was on Wednesday night when everyone was available. Before the meeting the leader would submit the agenda of the meeting so that everyone would know the view points of the meeting for that particular week. We would be able to discuss what part of the assignment everyone wanted to do and let everyone be able to ask any questions so the complete assignment would be understood for everyone to not have any problems completing the task that they agreed on doing. After the meeting the notes that was taken was submitted to the group to ensure everyone would have a outline to go by so they would be aware what was the next step of their assignment so the meeting goals would be achieved. Running a team online is really challenging, but with the correct leader that is strong to keep the group on...
Words: 560 - Pages: 3
...between different team members to create a sort of bonding between the team. • Disagreement between members needs to be aired in the open and team members must work out differences. • What does success look like to each team member in terms of the group and for themselves? Establish what each member wants to get out of the project and what they feel they can be contribute. Identify and Commit to Team Norms Committing to developing and maintaining team norms will be essential to providing structure to meetings and ensuring that the group’s decisions are made with the best information available rather than allowing dominant personalities or separate agendas to determine their action. Norms will assist in creating a process where all members have the opportunity and comfort sharing perspectives and challenging the ideas of others. This will increase the effectiveness of their partnership and maximize the diversity of knowledge. • All members agree to attend meetings, on time, bringing their ideas...
Words: 1181 - Pages: 5
...Employee Survey Results Meeting | | | | | Date: | Saturday, January 07, 2012 | Location: | Executive Conference Room | Time: | 9:00 a.m. - 12:30 p.m. | Call In: | 800-987-6543 | Called By: | Carrie Rainbolt | ID: | 3216554 | Joining: | Department Managers, Designated Speaker from each department | Code: | Strategy | | Risk, HR, Marketing, R&D, Sales and Operations | | | | | | | Preparation for Meeting | | Please Read: Survey Results (file located on shared drive, folder : Survey Results 2011 | Please Bring: Copy of Survey Results Report, Agenda, Pen and Paper | | | | | | | | | I | Open Meeting | | Subject: Communication Strategy | Objective: Job Aide for Managers | | | | | | | | | III | Agenda Topic | Presenter | Duration | 1 | Review of company issues to be reported to senior management | Carrie Rainbolt | 30 Minutes | 2 | Department Concerns | Department Managers | 10 Minutes each | 3 | Q&A | Carrie Rainbolt | 30 Minutes | 4 | Issue Log Review | Speaker from each department | 10 Minutes each | 5 | Additional Questions and Wrap Up | Carrie Rainbolt | 30 Minutes | | | | | | | | | Communication strategies and their value in various meeting situations Meetings are an important tool used by corporations and organizations of all sizes and configurations. Different scenarios and situations call for different types of meetings. The one thing all meetings have in common is the...
Words: 847 - Pages: 4
...The group's purpose is to provide clinical staffing for a client. Establishing groups session part concern is assisting with helping people to make an assessment of their understanding of the issues, task or question to be focused on as well as to take on actions that will allow the facilitator to properly establish, conduct and bring closure to a group session. Group Observation and Analysis Paper The groups Agenda is to staff clients in order to find the appropriate placements or continued treatment. Monthly Clinician’s Meeting Meeting will be held in the Large Conference Room at 8:45 to 9:45 a.m. approximately a 45 minute meeting time. Arriving @ 8:30 a.m., to observe staff arrival. The Doctor will facilitate the meeting, staff...
Words: 923 - Pages: 4
...There a number of ways this can be done to keep everyone informed. This includes: - Face to face meetings - Telephone meetings - Emails or letters - Newsletters - Posters/notes in kitchen areas or common rooms The most popular way companies choose is to have meetings regularly with staff and between WHS committee members- in order to introduce new processes and procedures. If this information is not provided, it can lead to fines according to the WHS act. These meetings can be formal or informal. Formal meetings are normally highly structured and will have legal issues that need to be addressed. It is usually held on dates that decided before, and have representatives attend. Formal documentation is also provided and used in the meeting, and someone will be taking down notes. Informal meetings are less structured and can be last minute or a casual talk between the WHS committee and work members. It is normally done to come up with ideas, promote any discussion and share information that must be passed around. The arrangement for creating a meeting is simple, and it involves: - Planning the meeting - The purpose of the meeting - The objectives of the meeting - The meeting needs to be...
Words: 1610 - Pages: 7
...Siddhu Question # 1: What is your evaluation of the team’s process, the way they work together? What are the underlying causes of any issues that you identify? The group meetings were disorganized and the team members did not have designated roles. The meetings typically consisted of a lot of brainstorming, but the team had trouble moving into the exploitation stage. Dana and Henry took on many different roles when they joined the team and the workload began to wear on them as the meetings progressed. There would be many different ideas and opinions voiced during meetings but the team was never able to reach consensus on any of these ideas or create an action plan. The team had difficulty reaching consensus because they did not take all team member opinions into consideration before making decisions. This was demonstrated by the fact that the MGI group did not consult the entire team before adding new members. The low productivity by the end of the case was caused by the lack of a structure during meetings and failure to create an agenda. In addition to the unstructured meetings, there was a lot of conflict within the team, most notably between Dana and Sasha. They had conflicting opinions and ways of working and this led to animosity between them. There were also some disagreements during team meetings. An underlying cause of the team conflict was the communication differences within the team. This was influenced by the different nationalities and backgrounds of the...
Words: 2356 - Pages: 10
...Learning Team C Reflection Paper Mitzi Bullis Patricia Howe Kimberly Miller Ana Parrilla Kathleen Sullivan University of Phoenix HCS 350 Monday, December 8, 2014 Michael Veal Discuss the group's success in conducting a meeting or completing a task. Discuss potential reasons for a group's failure to meet their goals and objectives. What strategies do you use to improve success in conducting meetings or performing group tasks in health care settings? When we think of a meeting, we can formulate the idea of getting together at a table to discuss a topic, an issue or to review the agenda. According to a google search, a meeting is "an assembly of people, especially the members of a society or committee, for discussion or entertainment." Or "a coming together of two or more persons, by chance or arrangement." For the last three week, we have been successful as a team by working on different projects. Our team has done well with respecting time constraints and different views. As a team, we have successfully made suggestions, provided guidance and feedback, and redirected one another as needed. We all feel that we were able to do this efficiently based on all of our abilities to communicate with professionalism. In a group, it is necessary to have leadership to provide guidance and keep the project moving in a forward direction. We have done that quite well. There needs to be a starting point, and a framework discussed or provided by leadership, in order for a...
Words: 890 - Pages: 4
