...Automated Process of Accounting Information Systems Learning Team E ACC542 July 20, 2015 Dwayne Thompson Automated Process of Accounting Information Systems An effective and reliable internal control process in place is integral to business success. Kudler Fine Foods have a well-designed accounting process, however, these systems are not integrated. In order to create efficiency and maximize profits, Kudler must streamline processes and integrate the important functions. The following paper looks at four of the critical processes, payroll, inventory, accounts receivable and accounts payable that capture the core activities for the business. Furthermore, the paper documents the rationale on why Kudler would benefit from an industry specific software to improve automation of these processes. Industry-Specific Software An industry specific software will protect critical business data through well-defined roles and security access and help plan work based on existing orders and future forecasts. An industry specific software, preferably an Enterprise Resource Planning (ERP) system would be the best option for Kudler to implement. The ERP system will provide tools to the business to increasecustomer satisfaction and better equip Kathy with information to help in decision making. An ERP system will automate business process, which will create efficiency and avoid additional expenses to increase overall performance, (Syspro, 2015). An industry specific software allows...
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...Change Management Report: Kudler Fine Foods Automated Inventory System XXXXX July 28, 2014 HRM 310 XXXXX INTRODUCTION The following report provides an update of the change management process for the installation of an automated inventory system at all Kudler Fine Food (KFF) stores. The plan outlines how the change will be introduced and managed with employees, the intent to begin with a pilot at the La Jolla store, ways to address resistance, as well as ways to engage employees, cultural alignment, and the evaluation that will be done when the pilot implementation concludes. Change Management Project Overview The planning for implementation of the automated inventory system pilot at the La Jolla store is nearly complete. The implementation of an automated inventory system will impact every area of KFF’s operations. Therefore, Nadler’s Congruence Change Management Model is being used. Use of this model enables us to align the implementation of this system with current processes. It also enables us to assess any systems or processes that may need to be changed to establish congruence in our operations. As an overview, we have completed Steps One and Two of Nadler’s Change Management Model. In the Step One Diagnosis Stage we reviewed the Strengths, Weaknesses, Opportunities, and Threats (SWOT) Analysis that was included in the KFF Strategic Plan. One of the strength areas for KFF is that it does not currently have competitors in the gourmet food grocer business. Nevertheless...
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...successful. Management at Kudler Fine Foods has reviewed the flowcharts prepared and is requesting information on controls that will be required. Risks are the negative events that may occur causing a change in an organizations productivity. Internal controls are the policies and procedures put in place to reduce unexpected occurrences related with the risks. This brief will discuss the risks of Kudler Fine Food’s current Accounting Information System evaluated by Learning Team A. It will also identify all risk and control points by incorporating the controls and risk into the flowcharts. Team A will design internal controls to ease risks to the systems, and discuss other controls, outside the system, that Kudler Fine Foods may need When evaluating Kudlers accounting information systems and the integration of the automation we found that Kudlers focus should be on payroll, accounts payable, accounts receivable, and inventory processes. Theses processes have risk involved. This brief will focus on Kudlers internal and external controls, which include polices and procedures, HR compliance/code of conduct and computer information access. Kudler must maintain a policy and procedures system documenting in detail how each procedure should be completed. The code of conduct will show employees the importance of the controls put in place to maintain the philosophies of the organization. Who has access to each system and or server is important to the security of Kudler; if security is broken...
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...Kudler Fine Foods relies on Accounting Information System (AIS) for its daily business operations. Due to the complexity of the business today, Kudler needs to understand the potential risks and how to mitigate them by applying internal controls to the AIS. This paper will discuss the risks and internal controls of Kudler’s AIS. The Risks to Kudler’s AIS Risk represents the possibility of a loss or harm to an organization (Raval & Fichadia, 2007, p.29). In developing effective AIS, risks should be analyzed and identified to protect the company’s assets and to promote operational efficiency. Kudler’s AIS uses four systems. They are Accounts Payable (AP), Accounts Receivable (AR), Inventory, and Payroll systems. These four systems have potential risks that may arise due to separation of duties conflict, unauthorized access, and human errors. At Kudler, the AP system is designed as an automated system. The potential risks to the system are the accuracy of the invoices’ approval and the segregation of duties conflict in adding or changing and approving vendors’ details. The sales process at Kudler involves payment by cash and credit. Even though the AR system is designed as an automated system, potential risk occurs when separation of duty conflicts exist in receiving and depositing the cash. The Inventory system at Kudler is also designed as an automated system. The potential risks are unauthorized modification of inventory level, separation...
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...August 11, 2014 Irene Branum Preface Kudler Fine Foods began operations in 1998, by Kathy Kudler; the company has grown from one store to three and aspirations to add more locations in the near future. Our company was hired to analyze Kudler’s future accounting technology needs. We recommended a system to automate the accounting functions of accounts payable, accounts receivable, inventory, and payroll. We concluded that upgrading its accounting information system with retail-specific software instead of custom written software would be best for Kudler Foods. We have assessed the design basics of the data tables from an accounting perspective; recommend improvement to the data tables, and clarified how the information in the pivot table advanced decision-making for management The pivot table made from the information extracted from Kudlers inventory report for year-end will improve the decision-making process of inventory to be purchased by store location and by product type. We have analyzed the risk associated with the Accounting Information System in the areas of accounts payable, accounts receivable, inventory, and payroll, identified all risks and internal control points, incorporated the controls and risks into flowcharts, designed internal controls to mitigate risks to the systems, evaluated the application of internal controls to the systems, and discussed other controls, outside the system that Kudler Fine Foods may need. Kudler’s management...
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...Kudler Fine Foods AIS Rachel Andrews, Helen Madrid, Katrina Smith, Jason Wilhelm ACC 542 Brad Thompson March 4, 2013 Kudler Fine Foods AIS Introduction In this paper we will explain our recommendation of a solution design for the industry specific software. We will go into detail on how to improve the tracking of the inventory to help reduce spoilage and better rotation of products. This will also review and bring together the accounts payable and receivable systems as well as payroll to the inventory system. The suggested system will bring together the inventory into the accounts payable and receivable processes currently in use. We will also explain the need to recreate Kudler’s inventory database because at this current time the system does not inform the company the quantity and the cost for each item that they have in their inventory. Decision and Rationale Kudler Fine Foods needs to update their current out of date accounting system. The current accounting system has four modules, including General Ledger Module, Accounts Payable Module, Accounts Receivable Module, POS Module, and Bank Reconciliation Module. Kudler currently uses an ERP known as Retail Enterprise Management System (REMS). The ideal situation would be to use this current system to its fullest capacity by purchasing additional software for necessary advancements. The REMS system has several modules currently not fully used by Kudler. Each module should interact with each other making the...
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...Kudler Fine Foods Service Request SR-kf-013 BSA375 Business Systems Development Abstract Kudler Fine Foods, an upscale specialty gourmet foods shop with three locations (La Jolla, Del Mar and Encinitas), has an expressed interest in the development of a Frequent Shopper Program to enable enhanced information management by tracking customer-purchasing practices. The information collected regarding customer purchase behaviors through the Frequent Shopper Program will improve the quality of Kudler Fine Foods’ product lines and reduce the quantities of perishables discarded. To increase revenue and customer loyalty, and as an alternative to providing discounts, Kudler Fine Foods has partnered with a loyalty points program to offer incentives for customer loyalty in the form of high-end rewards for shopping at Kudler Fine Foods. Customers will earn points with every purchase, redeemable for high-value gift items such as first-class airline upgrades, and other specialty items (Apollo Group, Inc., 2007). Facilitating this effort will require systems planning and selection as well as current and proposed systems analysis and design, in conjunction with systems implementation and integration, training, operations, and maintenance. Kudler Fine Foods Service Request SR-kf-013 Initiatives Outline Kathy Kudler, the founder of Kudler Fine Foods, opened her first gourmet food shop in 2003. Since that time, two additional stores have opened, and other locations in Carlsbad...
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...Kudler Fine Foods Service Request SR-kf-013 BSA375 Business Systems Development Abstract Kudler Fine Foods, an upscale specialty gourmet foods shop with three locations (La Jolla, Del Mar and Encinitas), has an expressed interest in the development of a Frequent Shopper Program to enable enhanced information management by tracking customer-purchasing practices. The information collected regarding customer purchase behaviors through the Frequent Shopper Program will improve the quality of Kudler Fine Foods’ product lines and reduce the quantities of perishables discarded. To increase revenue and customer loyalty, and as an alternative to providing discounts, Kudler Fine Foods has partnered with a loyalty points program to offer incentives for customer loyalty in the form of high-end rewards for shopping at Kudler Fine Foods. Customers will earn points with every purchase, redeemable for high-value gift items such as first-class airline upgrades, and other specialty items (Apollo Group, Inc., 2007). Facilitating this effort will require systems planning and selection as well as current and proposed systems analysis and design, in conjunction with systems implementation and integration, training, operations, and maintenance. Kudler Fine Foods Service Request SR-kf-013 Initiatives Outline Kathy Kudler, the founder of Kudler Fine Foods, opened her first gourmet food shop in 2003. Since that time, two additional stores have opened, and other locations in Carlsbad...
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...Running head: KUDLER FINE FOODS: HR FOCUS Kudler Fine Foods: HR Focus Name School Business Systems II 502 Instructor Date Kudler Fine Foods: HR Focus Kudler Fine Foods is owned and operated by Kathy Kudler. It is a local upscale specialty food store that provides high quality domestic and imported foods. In the San Diego metropolitan area, the company has three locations; in La Jolla, Del Mar, and Encinitas. La Jolla is the Kudler Fine Foods headquarters. With Kudler’s current growth, the store is in need for an upgrade to their Human Resources (HR) management system (Apollo Group Inc, 2012). To get an idea as to what Kudler Fine Foods requires in a new HR system, an understanding of the store chain’s current system will be needed. For Kudler’s payroll system, the store uses Quick Books and outsources the processing of payroll to Intuit. Intuit tracks each employee’s information in their own database, which includes (Apollo Group Inc, 2012): * Personal information, such as name, address, marital status, birth date, etc. * Pay rate * Personal exemptions for tax purposes * Hire date * Seniority date (which is sometimes different than the hire date) * Organizational information (store for budget purposes, manager’s name, etc.) If there are any changes that are required of an employee’s records, the employee’s supervisor must submit a form in writing, where an accounting clerk with Intuit can enter the changes in their system. The accounting...
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...Problem Statement: Kudler Fine Foods MGT/521 Management Vicki Silvers October 11, 2010 Problem Statement: Kudler Fine Foods Kudler Fine Foods (KFF) is recognized as a foremost gourmet grocery by providing premium baked goods, produce, meats, cheeses, and wines. After KFF’s grand opening 1998 of their first California store in La Jolla, KFF has tripled in size by expanding the business to both Encinitas and Del Mar California. Through outstanding success and growth, KFF’s owner Kathy Kudler has put the company in the situation in which the need for new business strategies is needed by management to ensure the continuing success of KFF’s. As KFF continues its growth and expansion in the next five years, the need to invest in new technology is evident. The investment of technology will increase the efficiency of management, thus allowing management time to focus on the company core values. The reason KFF’s success and growth is because their strong core organizational values set forth by Kathy Kudler the owner. These values include the mindset of a small business culture, a customer oriented focus, and to provide quality gourmet foods for the customers’ greatest dining experience. Employing the invested technology will computerize the inventory and ordering system within KFF. This technology will save time, organize inventory, and reduce waste. The first option KFF is considering is hiring to help with purchasing and inventory control. The second option...
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...Kudler Fine Foods: Automation Recommendation Kudler Fine Foods has grown beyond the technology it currently has in place. The next logical step for this organization is to invest in one of many information systems available aimed at enhancing business operations. The upgrades selected cannot be performed all at one time, therefore the enhancements will begin with the inventory processes, accounts payable, accounts receivable and finally payroll. Theses enhancements will enable management to gain a better understanding of the overall health of the organization, which will lead to better decision-making and better customer service. Due to the very nature of the business and the fact that its revenue is created through the sale of inventory, it is logical that inventory is where the enhancement process begins. This plan intends to offer the greatest improvement in the shortest time frame. The following paragraphs explain the intended course of action. Managing inventory is a top priority because it is the source of revenue for the organization. The current method for accounting for inventory cannot keep an accurate real-time measurement of inventory on hand or efficiently assess the historical product depletion data on the inventory. Kudler’s business process concerning inventory is inefficient in many ways, the first of which is the manner in which they issue purchase order. The physical purchase order is routed to the accounts payable department, entered into the ledger system...
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...[March 5th, 2010] [pic] | Rebecca Murphy, Reginald Demery and Melanie Bennett | Kudler Fine Foods is a small franchise of three stores currently. Each store provides the quality of service you would expect from a specialty store. Even though small in size the product selection is large. The current operating system each store has needs to be upgraded. All stores should run the same equipment requirements and software. Initially there would be cost involved for the upgrade but it is definitely a well worth investment to improve sales inside the stores and online. Adding the feature of ordering online would boost sales. Kathy Kudler would be able to create this online ordering site from within the current site or she could bring someone in to create it. Again it would be a well worth investment. Kudler Fine Foods is an amazing company but the website lacks information and customer satisfaction. When a customer visits the Kudler Fine Foods website we want them to experience the very best customer service while allowing them to want to revisit. We have to improve a lot of problems with the Kudler Fine Foods website to better help our customers and in order to do that we are going to improve the websites appearance, improve communication, which will include a 1-800 number for customers if they have a problem, create a FAQ page/email and most importantly...
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...Kudler Fine Foods HRIS Jose Linares BSA/502 - Business Systems II September 24, 2012 Saleena Frazier Kudler Fine Foods HRIS Kudler Fine Foods is an upscale specialty food store in the San Diego metropolitan area with three locations. Expansion and future growth has prompted an evaluation of current human resources information systems in use. This evaluation should result in recommendations for a new HRIS and supporting solutions such as central employee records, time tracking/timesheet management, and new candidate management. In addition the new HRIS solution should incorporate an employee self-service feature must be web-based and offer an eLearning feature. Current HRIS in Use Kudler is currently using Quick Books and outsourced a payroll processing to Intuit (Kudler Fine Foods, 2011). Quick Books can manage employee personal information, pay rate, tax exemptions, hire date, seniority date, and organizational information. Any modification made to information in Quick Books is first submitted in writing by the employee’s manager and is sent by mail to the corporate office. Time keeping, tracking of employee time off requests, vacation, and personal time are managed at the store level by the store manager. Employee files such as job applications, resumes, I-9 forms, and disciplinary memos are kept at the store level as Kudler currently does not have a central document storage facility. Store managers are in charge of managing payroll information through an...
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...ACC/542 October 21, 2013 Irene Branum Preface In the last few weeks the accounting firm, Team D has looked into characteristics of Kudler Fine Foods and provided recommendations to update and replace existing components of the IT system. These recommendations made can yield in the company’s increased productivity, profitability, and remove potential threats. Team D determined that industry specific software is useful in comparison to customized software. Four main modules such as payroll, account payable, accounts receivable, and inventory were developed as well as enhancement of each flowchart based on the appropriate system. Team D examined the database completeness at Kudler’s intranet and developed a pivot table; therefore, making the decision-making process easy. External and internal risks were analyzed and internal control points were developed by incorporating both risks and controls into a flowchart. Team D also showed why findings and recommendations are more useful to the company in comparison to SAS70 and SAS94 audits. The team identified events that will lessen the dependence on auditing through computer and showed a brief description how the audit should be conducted. System Integrity and Validation Kudler Finer Foods has looked for recommendations regarding the company, to include computer information system, automated process of an accounting information system, data table analysis, internal control and risk evaluation, and auditing procedures. The most recent...
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...Kudler Fine Foods Problem describes the problem that Kudler Fine Foods (KFF) is experiencing, defects causing the problem and the end vision if management realizes the opportunities. The owner of KFF has the majority of the responsibilities and a product line in which a high percentage of the perishable goods rotate out of inventory every two to three days creating a decrease in net income. Once the problem is defined, KFF must identify the defects causing the problem. First, one must look for opportunities within the owners’ various responsibilities. The owner, Kathy, is the main management person handling the planning, organizing, leading, and controlling people for three stores. She handles purchasing and inventory. In addition, she is the accountant and financial planner. An important key opportunity is that the management team is small and lacks the right expertise. No contingency plan is in place for Kathy’s responsibilities. If she is out, none of the inventory orders take place or any major business decisions occur. A potential risk is the business could go under because there is no one to handle those responsibilities. Because she is doing so much, opportunities are overseen. She does not have the time to research and analyze to assist in being proactive for future endeavors. She is always in react mode. Several opportunities exist to explore the 12% of perishable goods removed from inventory every two to three business days. The inventory process is...
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