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Practical Use of Ict Equipments

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PRACTICAL USE OF ICT EQUIPMENT TO DELIVERY INSTRUCTION

HAND BOOK

ICT Equipment for Instructional Delivery
Introduction: ICT stands for Information and Communications technology. It is a suite of electronic devices connected together to process data and disseminate information in a consistent manner. In a learning environment it is the term used to cover all the computing and telecommunications used for research, teaching or administration;
Studies show that the use of ICT equipment in the classroom has enhanced learning and teaching. It also facilitates group work and collaborative learning.
Its benefits include:





Alternative way to teaching /learning;
Makes teaching and learning easier and better;
Customised curriculum and applications;
Makes teaching and learning more diversified and interactive;

Technological configuration for each classroom: Each classroom should be equipped with the following: Digital/Multimedia projector: is a device that receives a signal and projects the corresponding image on a projection screen using a lens system. It takes a signal from a

Computer, TV or Video source to produce a larger image using a projector light and displays it on a screen.

Digital Projector

 Visualisers: Otherwise called document cameras, are real-time image capture devices for displaying an object to a large audience. Like an opaque projector, a document camera is able to magnify and project the images of actual, three-dimensional objects, as well as transparencies

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Visualiser

 Wireless Keyboard: Computer Keyboards for entering letters, numbers or symbols without the wired extension connected to the Computer/Screen. A wireless keyboard often includes a required combination transmitter and receiver unit that attaches to the computer's keyboard port. The wireless aspect is achieved either by radio frequency (RF) or by infrared (IR) signals sent and received from both the keyboard and the unit attached to the computer. A wireless keyboard may use an industry standard RF, called Bluetooth. With
Bluetooth, the transceiver may be built into the computer.

Wireless keyboard
 Mouse: In computing, a mouse is a pointing device that functions by detecting two-dimensional motion relative to its supporting surface. Physically, a mouse consists of an object held under one of the user's hands, with one or more buttons. It sometimes features other elements, such as "wheels", which allow the user to perform various system-dependent operations, or extra buttons or features that can add more control or dimensional input. The mouse's motion typically translates into the motion of a cursor on a display, which allows for fine control of a graphical user interface.

Mouse

 Screen: A monitor or display (sometimes called a visual display unit) is an electronic visual display for computers.

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Screen/Monitor

 Printer: is a peripheral which produces a text and/or graphics of documents stored in electronic form, usually on physical print media such as paper or transparencies. Many printers are primarily used as local peripherals, and are attached by a printer cable or, in most recent printers, a USB cable to a computer which serves as a document source.

Printer

 Scanner: In computing, an image scanner—often abbreviated to just scanner— is a device that optically scans images, printed text, handwriting, or an object, and converts it to a digital image.
Common examples found in offices are variations of the desktop (or flatbed) scanner where the document is placed on a glass window for scanning.

Scanner

 Speakers: Computer speakers, or multimedia speakers, are speakers external to a computer that disable the lower fidelity built-in speaker. They often have a low-power internal amplifier.
The standard audio connection is a 3.5mm(approximately 1/8 inch) stereo jack plug often colour-coded lime green (following the PC 99 standard) for computer sound cards. A plug and socket for a two-wire (signal and ground) coaxial cable that is widely used to connect analog audio and video components.

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Speakers

 Teaching Computer or Laptop: is a programmable machine designed to sequentially and automatically carry out a sequence of arithmetic or logical operations. The particular sequence of operations can be changed readily, allowing the computer to solve more than one kind of problem. Conventionally a computer consists of some form of memory for data storage, at least one element that carries out arithmetic and logic operations, and a sequencing and control element that can change the order of operations based on the information that is stored.
Peripheral devices allow information to be entered from external source, and allow the results of operations to be sent out.

Teaching Computer

Setting Up Multimedia Devices for Teaching:
 Place the computer and projector on a suitable surface a few meters from the screen wall.  Plug one of the display cable into the projector and the other end to the computer
 Plug in power cables/cords for the projector and the computer,
 Turn on the projector and then the computer
 Wait for the projector to warm up and display an image
 If using Laptop you have Three possible options: Display on Laptop only;
 Display on screen only;
 Display on both Laptop and screen.
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 This is done by keeping down the FUNCTION or FN key and tapping just once on the function key with an icon that looks like 2screens (often F#, F4, or F5).After each press
WAIT at least 10-20 seconds to allow the projector to display the selected source.
 Once you have the display on the screen adjust the focus
 Adjust the image size using zoom controls or by carefully moving the projector closer or further from the screen.
 Load your presentation and set to the opening screen ;
 Check that the pointer or remote control is working correctly;
 When finished, check that your computer screen is active then press the projector off or shutdown button – this will commence a cooling down cycle for which should allow at least 5 minutes - DO NOT TURN UP A PROJECTOR UNTIL IT IS COOL.
Possible Uses: Projector can be used in many locations (e.g. classroom, conference rooms, lecture theaters etc) wherever there is a flat clear surface or screen that can display the image.






Professional development of staff;
Sharing or displaying of educational resources;
Students presenting their work to a class;
Presentation of students work;
Display of interactive tours of world architecture with the students.

Operating tips:










Audience – know your audience
Structure your content for learning – outline aims and outcomes
Make it interesting, less learning happens if the presentation is boring!
Be visual( use images, audio and video- not just text
Respect your viewers; limit the amount of text and do not read out every point;
Use contrasting colours that display well
Keep it large and clear
Speak effectively using variety in tone, speed and timing
Include pause

Health & Safety:





Remind students not to look directly into the bright beam;
Warn all users not to block the cooling fan on the data projector
Do not block the light beam close to the data projector
Keep any flammable objects well clear of the projector

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Projectors:





CHECK your computer works with you projector BEFORE the presentation!
Treat projector with great care;
Avoid using screws to hold leads in place
Be aware that lamps lose brightness with age

Screens:






Consider light coloured painted areas on walls;
Folding portable screens with tripod bases can be used when travelling;
Permanent screens needs to be securely mounted with easy access for shorter people;
Check that the screen is not in any glare set the projector to maximum image size
Move the projector until the image just fills the screen; focus the image

Security Tips:





Projectors should be kept after used in lock and key store;
Mounted ones should not be viewed through the windows;
Mounted ones should have monitored security sensors,
All accessories should be kept in the store after the class.

POWERPOINT PRESENTATION
This tutorial takes you step-by-step through the process of developing an effective PowerPoint presentation. Lesson 1: The PowerPoint Window
PowerPoint is a presentation software package. With PowerPoint, you can easily create slide shows. Trainers and other presenters use slide shows to illustrate their presentations.
This lesson introduces you to the PowerPoint window. You use the window to interact with the software. To begin, open PowerPoint 2007. The window appears and your screen looks similar to the one shown.
Note: Your screen will probably not look exactly like the screen shown. In PowerPoint 2007, how a window displays depends on the size of the window, the size of your monitor, and the resolution to which your monitor is set. Resolution determines how much information your computer monitor can display. If you use a low resolution, less information fits on your screen, but the size of your text and images are larger. If you use a high resolution, more information fits on your screen, but the size of the text and images are smaller. Also, settings in PowerPoint
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2007, Windows Vista, and Windows XP allow you to change the color and style of your windows. The Microsoft Office Button

In the upper-left corner is the Microsoft Office button. When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access to commands you frequently use. By default, Save, Undo, and Redo appear on the Quick Access toolbar. You use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back.

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The Title Bar

The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays the name of the presentation on which you are currently working. By default, PowerPoint names presentations sequentially, starting with Presentation1. When you save your file, you can change the name of your presentation.
The Ribbon

1
2
3
4

Tabs
Command Group
Command Buttons
Launcher

You use commands to tell PowerPoint what to do. In PowerPoint 2007, you use the Ribbon to issue commands. The Ribbon is located near the top of the PowerPoint window, below the
Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access menus and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a group. When you click the dialog box launcher, a dialog box makes additional commands available.
Rulers

Rulers are vertical and horizontal guides. You use them to determine where you want to place an object. If the rulers do not display in your PowerPoint window:
1. Click the View tab.
2. Click Ruler in the Show/Hide group. The rulers appear.

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Slides, Placeholders, and Notes

1
2
3

Slide
Placeholders
Notes

Slides appear in the center of the window. You create your presentation on slides.
Placeholders hold the objects in your slide. You can use placeholders to hold text, clip art, charts, and more.
You can use the notes area to create notes to yourself. You can refer to these notes as you give your presentation.

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Status Bar, Tabs, View Buttons, and More

Status Bar

6

2
3

Outline Tab
Slides Tab

7
8

4
5

View Buttons
Zoom

9

1

Vertical & Horizontal
Splitter Bars
Minimize Button
Maximize/Restore
Button
Close Button

The Status bar generally appears at the bottom of the window. The Status bar displays the number of the slide that is currently displayed, the total number of slides, and the name of the design template in use or the name of the background.
The Outline tab displays the text contained in your presentation. The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.
The View buttons appear near the bottom of the screen. You use the View buttons to change between Normal view, Slider Sorter view, and the Slide Show view.

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Normal View
Normal view splits your screen into three major sections: the Outline and Slides tabs, the Slide pane, and the Notes area. The Outline and Slides tabs are on the left side of your window. They enable you to shift between two different ways of viewing your slides. The Slides tab shows thumbnails of your slides. The Outline tab shows the text on your slides. The Slide pane is located in the center of your window. The Slide pane shows a large view of the slide on which you are currently working. The Notes area appears below the Slide pane. You can type notes to yourself on the Notes area.
Slide Sorter View
Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can easily add, delete, or change their order of your slides.
Slide Show
Use the Slide Show view when you want to view your slides, as they will look in your final presentation. When in Slide Show view:
Esc

Returns you to the view you were using previously.

Leftclicking

Moves you to the next slide or animation effect.
When you reach the last slide, you automatically return to your previous view.

Rightclicking

Opens a pop-up menu. You can use this menu to navigate the slides, add speaker notes, select a pointer, and mark your presentation.

Zoom allows you to zoom in and zoom out on the window. Zooming in makes the window larger so that you can focus in on an object. Zooming out makes the window smaller so that you can see the entire window.
You can click and drag the vertical and horizontal splitter bars to change the size of your panes.
You use the Minimize button to remove a window from view. While a window is minimized, its title appears on the taskbar. You click the Maximize button to cause a window to fill the screen. After you maximize a window, clicking the Restore button returns the window to its former smaller size. You click the Close button to exit the window and close the program.

Lesson 2: Creating Your First PowerPoint Presentation

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You create your PowerPoint presentation on slides. You use layouts to organize the content on each slide. PowerPoint has several slide layouts from which to choose.

Themes are sets of colors, fonts, and special effects. Backgrounds add a colored background to your slides. You can add themes and backgrounds to your slides. After you complete your slides, you can run your presentation.

Create a Title Slide
When you start PowerPoint, PowerPoint displays the title slide in the Slide pane. You can type the title of your presentation and a subtitle on this slide. To enter text:



Click and type the title of your presentation in the "Click to add title" area.
Click and type a subtitle in the "Click to add subtitle" area.

If you do not wish to use the title slide, click the Delete Slide button the Home tab.

in the Slides group on

EXERCISE 1
Create a Title Slide
1. Open PowerPoint. You are presented with a title slide.

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2. Enter the information shown here. Type Nigerian Scholarship Board in the Click to Add
Title text box. Type Paying for School Fees in the Click to Add Subtitle text box.

Create New Slides
1. Click on the Home tab.
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Click the New Slide button in the Slides After completing your title slide, you can create additional slides. To create a new slide:
1. Choose the Home tab.
2. Click the New Slide button in the Slides group. The Office Theme dialog box appears and displays several layout templates.
3. Click the layout you want. The layout appears in the Slide pane of the PowerPoint window. 3. To add text, click inside the placeholder and type.
4. To add an additional slide to your presentation, do one of the following:
Right-click the slide layout. A menu appears. Click Layout and then click the layout you want. Choose the Home tab, click the New Slide button layout you want.

, and then choose the slide

EXERCISE 2
Create New Slides
2. Choose group. The Office Theme dialog box appears.
3. Click the Title and Content Layout. The slide appears on the Slides tab.

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4.

Enter the

information shown here. Type Here is what to do: (including the colon) in the
Click to Add Title text box. Type the bulleted text in the Content text box.

Create an Outline
If you need to present the information in your slide in outline form, you can easily create an outline by using the Increase List Level button

to create a hierarchy.

1. Choose the Home tab.
2. Click the New Slide button in the Slides group. The Office Theme dialog box appears. 3. Click the Title and Content layout.
4. Enter the information shown here. Click the Increase List Level button in the
Paragraph group to indent the bullets for Stafford Loans and PLUS Loans. If you ever need to decrease an indent, use the Decrease List Level button group. in the Paragraph

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Use Two-Column Text
You can also place text in two separate columns.
1. Choose the Home tab.
2. Click the New Slide button in the Slides group. The Office Theme dialog box appears. 3. Click the Two Content layout.
4. Enter the information shown here.

Make Changes to Your Slides
After creating a slide, if you want to add text:
1. Place the mouse pointer at the point at which you would like to add text.
2. Type the information you want to add.
If you would like to change text:
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1. Select the text you want to change.
2. Type the new text.
You can use the Backspace key to delete text. You can also delete text by highlighting the text and pressing the Delete key.

Apply a Theme
A theme is a set of colors, fonts, and special effects. Themes provide attractive backgrounds for your PowerPoint slides.
To apply a theme to all of the slides in your presentation:
1. Choose the Design tab.
2. Click the More button in the Themes group.
3. Click the design you want.
To apply a theme to selected slides:
1. Click the Slides tab, located on the left side of the window.
2. Hold down the Ctrl key and then click to select the slides to which you want to apply a theme. 3. Choose the Design tab.
4. Click the More button in the Themes group.
5. Right-click the theme you want to apply. A menu appears.
6. Click Apply to Selected Slides. Excel applies the theme to the slides you selected.
You can add a dramatic effect to your theme by applying a background.
1. Choose the Design tab.
2. Click the Background Styles button
3. Click the background you want.

.

EXERCISE 3
Apply a Theme

1. Choose the Design tab.
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2. Click the More button

in the Themes group.

3. Click the theme you want. PowerPoint applies the theme to all of the slides in your presentation. Add a Background

1. Choose the Design tab.
2. Click the Background Styles button
.
3. Click the background you want. PowerPoint applies the background to your slides.

Run Your PowerPoint Slide Show
After you create your slides, you can run your slide show:
1. Do any one of the following: o Press F5.

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o o Choose the Slide Show tab. Click the From Beginning button in the Start
Slide Show group.
Click the Slide Show icon in the bottom-right corner of your screen.

Your slide show appears on your screen.
Navigating the Slide Show
Task

Procedure

Go to the next slide.

Do one of the following:





Go to the previous slide.

Press the Right Arrow key.
Press the Enter key.
Press the Page Down key.
Left-click the slide.

Do one of the following:




End the slide show and return to
PowerPoint.

Press the Left Arrow key.
Press the Backspace key.
Press the Page Up key.
Press the Esc key.

EXERCISE 4
Run Your Slide Show

1. Press F5 to run the slide show.
2. Use the arrow keys on your keyboard to move forward and backward through your slides. 3. Use the Esc key to return to Normal view.

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