...Conducting and Closing Procurements NAME;BRIAN TONY Institution; USIU Conducting and Closing Procurements Introduction For any project to be implemented, goods and services must be availed to be utilized. This is achieved through procurement whereby interested external suppliers are contracted to provide the goods and services needed. The procurement process ought to be planned in order to establish a formal and working relationship with the external suppliers. At the end of a project the procurement has to be closed and the formal relationship with the external supplier for that project then ends. Project procurement has a number of processes including planning and research, conducting the procurement, administration of the procurement and closing the procurement. Each of these components has a role in the success of the procurement process. (Sanghera, 2014) High-level process steps for conducting project procurements The process of conducting project procurements incudes an exercise whereby responses are obtained from sellers, selection of a seller who the project finds suitable and awarding the contract to this seller. This process involves utilization of various inputs, tools and techniques to obtain desirable output. The process of conducting project procurement is multistep and the process includes five major steps as follows: Specification is the first step whereby a decision is made on which products required...
Words: 1768 - Pages: 8
...This includes all assignments, exams, term papers, and other projects required by your instructor. Knowingly submitting another person’s work as your own, without properly citing the source of the work, is considered plagiarism. This will result in an unsatisfactory grade for the work submitted or for the entire course. It may also result in academic dismissal from the University. | | PM-7000 | Dr. Christopher Barrett | | | Procurement Project Management | Assignment 7 | | | Comments: ------------------------------------------------- ------------------------------------------------- Faculty Use Only ------------------------------------------------- <Faculty comments here> ------------------------------------------------- ------------------------------------------------- ------------------------------------------------- <Faculty Name> <Grade Earned> <Date Graded> Activity Seven: Close-Out Plan Max Boller Procurement Project Management Northcentral University Procurement project...
Words: 3024 - Pages: 13
...DR JS MOROKA MUNICIPALITY PROCUREMENT PROCEDURE MANUAL (2011/2012 Review) Supply Chain Management 1. Procurement Procedures The calling for tenders to secure supplies of goods and services is an integral part of SCM, as legislation compels public institutions to procure goods and services through this process. A thorough knowledge of the different phases of the tendering process and the accompanying procedures is, therefore, necessary to ensure that public officials procure goods and services timeously and according to their requirements. Therefore the general purpose of this manual is to provide an overview of the procedure for the procurement of goods and services, through price quotations and competitive bidding. 1.1. The Municipality will ensure that the tender process is fair, transparent and equitable and cost effective to all parties more specifically it will: • Clearly separate its role as a purchaser from that of a provider of services • Produce tender documents, which clearly specify the municipality’s required services to allow tenders to bid for and price their work accurately. • Package work put to tender in a manner which encourages competition and the best outcome for residents and ratepayers • Actively discourage improper tendering practices such as collusion, misrepresentation, and disclosure of confidential information • Require any conflict of interest to be disclosed immediately 1.2. Before commencing it is essential that the official leading the SCM has identified...
Words: 5258 - Pages: 22
...Purchasing Policy and Procedures Issue date: March 2010 Table of Contents THE HOSPITAL PURCHASING POLICY 1 GOVERNANCE 4 PROCUREMENT REQUIREMENTS 6 PROCESSES 27 Appendices Glossary of terms Products and services Templates Mandatory Requirements Associated Policies THE HOSPITAL PURCHASING POLICY Objective To maximize value for money in the acquisition of goods and services through fair, open and transparent purchasing practices which comply with all applicable federal and provincial legislation and trade agreements, resulting in the highest quality service delivery. Policies 1. All purchases made by the Hospital will be compliant with the hospital’s policies and procedures. These policies and procedures will be aligned with the Ontario Supply Chain Guideline. All purchase orders and contracts will be executed according to this policy and the Hospital’s Signing Authority Policy ( insert link). Single/sole sourced purchases are acceptable only under circumstances defined in the associated purchasing procedures, and must be executed in accordance with the Agreement on Internal Trade. Vendors of Record (VOR), or preferred supplier arrangements, may be established for the supply of a certain category of goods, services or construction where strategic relationships with a small group of suppliers will result in greater value for the hospital. VOR’s must be set up through an open and competitive purchasing process. All purchasing related activities...
Words: 17672 - Pages: 71
...Project Procurement Process Kristen R. Dinger University of Maryland University College PMAN 641 Author Note Kristen R. Dinger, Graduate Student, Project Management, UMUC Correspondence concerning this article should be addressed to Kristen Dinger. Contact: Kristen.r.dinger@gmail.com Abstract Project procurement is concerned with establishing, maintaining and continuing to grow the relationships that one has with suppliers. The relationships made, aid in the procurement of goods and services for a project. Establishing the relationships needed to procure the appropriate goods for a project are critical in the completion of the project life. Once the relationship between the vendor and the project company is established goods and services can be procured in a timely manner. There are four major processes concerned with procurement. They are as follows: Plan procurements, Conduct procurements, Control procurements, and Close procurements. Within the analysis, each process will be thoroughly reviewed, in ordinance of importance, in the process of project procurement. Project Procurement Process Project procurement starts with establishing, then maintaining, and then closing the relationship with the supplier in order to obtain a material or service. There are four main process involved with project procurement. Each of the four process outlines a distinct step that is required in order to procure goods...
Words: 1727 - Pages: 7
...Report | Course: Procurement &Contract Management BMGT43670Term: Jan 2012 semesterProfessor: David Staunton Student: Qi yang Student No: 07133031 Date: 20 March 2012 | “I the undersigned confirm that the work submitted here is entirely my own work, and that any work of others which is included has been properly referenced and acknowledged according to normal academic guidelines.” Table of Contents Abstract 2 Introduction 4 Why procure 4 How procure 8 Defining and initiating the contract 8 Planning the procurement 10 The tendering process and choosing the contractor 11 Finalizing and monitoring the contract 12 Conclusion 13 Reference 14 Abstract There has been a noticeable increase in the number of studies directed at explicating the drivers of procurement’s success in all kinds of industry and government agency. Since the fierce competition of market, there is high requirement not only for the speed of product and service desired, but also the quality of commercialization. So the procurement has come and is essentially delivering value through all kinds of relationships. This report shows why procurement is desired urgently and how the procurement process works. Procurement is the process of acquiring outside service through soliciting and evaluating proposals and establishing a contractual agreement which includes monitoring project work for conformance to the contract and closing out the contract. For most of organizations...
Words: 4553 - Pages: 19
...Individual Team Assignment Case Analysis of the Orion Shield Project Dennis J Paffrath April 18, 2013 AMBA 640 Professor Marsh 1 Table of Content Executive Summary…………………………………………………………….3 Technical Issues…………………………………………………………………5 Initiating Process Group…………………………………………………5 Planning Process Group…………………………………………………5 Executing Process Group………………………………………………..10 Monitoring and Controlling Process Group…………………………….11 Closing Process Group………………………………………………….14 Ethical Issues……………………………………………………………………15 Legal and Contractual…………………………………………………………..16 Conclusion………………………………………………………………………17 References………………………………………………………………………18 2 Executive Summary K. Schwalbe (2012) has provided a basic understanding of what project management is and explains that it requires planning and use and management of organizational resources in order to complete a project within the required time, scope and cost. Project managers must understand that one of the most important aspects of project management is to complete a project with a successful delivery of the product while ensuring that it is within the required timeline and within the resources allocated to the project. Therefore, it is imperative that the managing of a project makes efficient use of time, resources, cost, risk, quality and scope. By understanding these constraints, the project manager will be able to successfully complete the project. In reviewing the Orion Shield project case, it is very clear that the Scientific...
Words: 4699 - Pages: 19
...PMBOK has 9 knowledge areas and 5 basic process groups typical of almost all projects. These knowledge areas are Project Integration Management, Project Scope Management, Project Time Management, Project Cost Management, Project Quality Management, Project Human Resource Management, Project Communications Management, Project Risk Management, and Project Procurement Management. The 5 basic process groups are initiating, planning, executing, monitoring & controlling, and closing. This knowledge area focuses on the larger tasks that must be done for the project to work. It is the practice of making certain that every part of the project is coordinated. In Integration Management, the project is initiated, the project plan is planned and executed, the work is monitored and verification of the results of the work is performed. As the project ends the project manager also performs the tasks associated with closing the project. This knowledge area involves control of the scope of the project. It involves management of the requirements, details and processes. Changes to the scope should be handled in a structured, procedural, and controlled manner. The goal of scope management is to define the need, set the expectations, deliver to the expectations, manage changes, and minimize surprises and gain acceptance of the project. In Scope Management, the project is planned, monitored and controlled. Project Time Management is concerned with resources, activities, scheduling and schedule...
Words: 1140 - Pages: 5
...cannot receive any foreign donation or grants. 5. Getting a TAN during the working of NGO at any point of time, if NGO become liable to deduct tax from source, it has to first apply for TAN. Like PAN, TAN application can be made online thought 6. Getting a Service Tax Registration Only when NGO is providing services like consultancy work or research activity etc. and if gross revenue from such activity cross the basic exemption limit of service tax, then NGO has to first apply for Service Tax Registration number. You can apply for it online. 7. Yes, a Professional Tax Number is required Professional Tax is a liability of NGO to deduct from the salary of employee and deposited to Government. Professional Tax is State Government look out...
Words: 4598 - Pages: 19
...14 Cost Management Plan 18 Quality Management Plan 20 Resource Management Plan 21 Communication Management Plan 23 Risk Management Plan 24 Procurement Management Plan 27 Requirements Management Plan 28 Issue Management Plan 31 Document Management Plan 31 V. Executing 33 VI. Monitoring & Controlling 36 VII. Closing 44 VIII. APPENDIX A – Project Management Documentation 47 Overview Purpose The purpose of this Enterprise Project Management Methodology guide is to provide an overview of the life of a project and describe a process to help project managers guide their projects to a successful conclusion. This guide represents OA/OIT’s recommendation for project management, and is intended to aid agencies in moving towards best practices for this discipline. Each agency should assess their level of competency in project management and use this information to their best advantage. Each project, and possibly phases of very large projects, will consist of six processes: 1. Pre-Initiation 2. Initiating 3. Planning 4. Executing 5. Monitoring & Controlling 6. Closing Integrated within these six processes is information that covers the nine knowledge areas of project management: integration, scope, time, cost, quality, human resources, communications, risk and procurement. All project management deliverable forms and templates referenced within this document are contained within a common collaboration website, which...
Words: 15705 - Pages: 63
...'Procurement is essentially delivering value through relationships' Procurement and Contract Management This article is a literature review on the topic ' Procurement is essentially delivering value through relationships' . Procurement has been always considered to be the least among functions like Marketing, Finance, Human Resource Management etc...even though about 60% of the operating cost is for procurement and in cases like a manufacturing company it is even more. The recent Economic crisis has forced the top management to focus on this aspect of the business more carefully. This review explores the various aspects of procurement, in order to understand the concept of procurement some of the basic concepts like buyer and supplier, business relationships and customer value have been defined. Further I have tried to establish how procurement can add value to a business and to do this I have quoted examples from various business websites and journals. The review is also able to describe how a long term business relationship between the Buyer and Supplier can benefit each other both in terms of growth and financially. Every positive side has a negative side to it, I have been able to show some aspects of the negative side of it. Overall it can be concluded that procurement does deliver value through relationships. Introduction Procurement process is one of the most essential part of a business or a project. Through this process you are exposed to the potential market...
Words: 4513 - Pages: 19
...MANUAL OF PROCUREMENT POLICIES AND STANDARD OPERATING PROCEDURES for THE NHF PROGRAMMES of THE MINISTRY OF HEALTH And THE MINISTRY OF POPULATION WELFARE GOVERNMENT OF PAKISTAN TABLE OF CONTENTS ACRONYMS AND ABBREVIATIONS DEFINITIONS SECTION ONE GUIDELINES AND POLICIES 1. PURPOSE OF THIS MANUAL 2. INTRODUCTION 2.1 Application of this Manual 2.2 Public Procurement in Pakistan 2.3 No Application in the Provinces 3. USE OF STANDARD PROCUREMENT FORMS 4. STANDARD BIDDING DOCUMENTS 5. COMMUNICATION AND RECORDS MANAGEMENT 5.1 Authority for Correspondence and Communications 5.2 Documentary Records 5.3 Responsibility and Accountability 6. PROCUREMENT POLICY GUIDELINES 7. CODE OF ETHICS SECTION TWO 1-49 STANDARD OPERATING PROCEDURES (See List in Section Two) SECTION THREE 1-17 STANDARD PROCUREMENT FORMS (See List in Section Three) SECTION FOUR ADDITIONAL NOTES TO THE STANDARD OPERATING PROCEDURES (See List in Section Four) ACRONYMS AND ABBREVIATIONS ADB Asian Development Bank AG Auditor General AGPR Accountant General Pakistan Revenue BOC Bid Opening Committee EOI Expression of Interest EPI Expanded Programme of Immunization FPC Federal Procurement Cell GFR General Financial Rules, 1951 GoP Government of Pakistan ICB International Competitive Bidding IFI International Financial Institution ITB Instruction to Bidders LC Letter of Credit LCS Least Cost...
Words: 80988 - Pages: 324
...organization’s needs. There are several plans for projects, such as the scope management plan, schedule management plan, cost management plan, procurement management plan, and so on, defining each knowledge area as it relates to the project at that point in time. For example, a project team must develop a plan to define the work that needs to be done for the project, to schedule activities related to that work, to estimate costs for performing the work, to decide what resources to procure to accomplish the work, and so on. Executing processes include coordinating people and other resources to carry out the various plans and produce the products, services, or results of the project or phase. Examples of executing processes include acquiring and developing the project team, performing quality assurance, distributing information, managing stakeholder expectations, and conducting procurements. Monitoring and controlling processes include regularly measuring and monitoring progress to ensure that the project team meets the project objectives. The project manager and staff monitor and measure progress against the plans and take corrective action when necessary. A common monitoring and controlling process is reporting performance, where project stakeholders can identify any necessary changes that may be required to keep the project on track. Closing processes include formalizing acceptance of the project or project phase and ending it efficiently. Administrative activities are often involved...
Words: 1149 - Pages: 5
...* Question 1 0 out of 0 points | | | Which of the following is true about the agile method? | | | | | Selected Answer: | c. It is used when project teams want to use the predicative approach to a project. | Correct Answer: | d. It uses several iterations or deliveries of software instead of waiting until the end of the project to provide a product. | Response Feedback: | An agile approach is often used for projects in which the business team cannot clearly express the scope early in the product life cycle, but the team does want to provide a potentially shippable product earlier rather than later. An agile project team typically uses several iterations or deliveries of software instead of waiting until the end of the project to provide one product. | | | | | * Question 2 0 out of 0 points | | | Which of the following is a pre-initiation task? | | | | | Selected Answer: | b. Developing a business case for a project | Correct Answer: | b. Developing a business case for a project | Response Feedback: | It is good practice to lay the groundwork for a project before it officially starts. Senior managers often perform several tasks, sometimes called pre-initiation tasks which include the development of a business case for a project. | | | | | * Question 3 0 out of 0 points | | | A sprint review is a meeting in which the team demonstrates to the product owner what it has completed during the sprint. | | | | | Selected...
Words: 7880 - Pages: 32
...worldwide were encouraged to contribute to the development of the Project Management Body of Knowledge (PMBOK) Guide which describes in detail the project management process. The project management process consists of five process groups:- Initiation Defines a preliminary version of the project’s scope and identifies Key stakeholders Planning This is where the project manager & team plan how they will manage all aspects of the project including, scope risk, time, cost, quality, procurement, communication, Human Resources and integration Executing This is where the work is done Monitoring & Controlling This is where the team compares the actual work being done to the project plan and makes adjustments and takes corrective action as needed Closing Once the execution process is accomplished and the product or service has been accepted the necessary paperwork needs to be completed and filed. The team is released and the procurement contracts are closed. The lessons learnt file is updated for use on future projects Besides these five process groups, the project management process also relates to 42 processes and nine knowledge areas. The 9 knowledge areas include:- Integration Deals with changes and keeps everyone working towards the same goal Scope Defines the work will and will not be completed on the...
Words: 551 - Pages: 3
