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Memo Format

In: English and Literature

Submitted By terx77
Words 1817
Pages 8
Description of Technical Memo Format

Technical memos are used to communicate short reports where a formal technical report is not warranted. Typically they would be employed to communicate the solution to a posed question or assignment involving a technical analysis. Technical memos often include equations, figures and illustrations, tables, data and attached appendices. Due to their longer length, the memo’s text is broken into standard first level sections, and where appropriate, into second level sections depending on the complexity of the information being conveyed.

Technical reports must be clear and concise. Proper organization of the information is essential. A typical report is divided into the following sections,

* Executive Summary * Introduction or Purpose * Theory and Analysis * Results and Discussion * Conclusions and Recommendations * References * Attachments and/or Appendices

These sections are suitable for many circumstances but may be modified according to need. On the following pages, detailed information about the contents and function of each section is provided.

Section headings are aligned with the left-hand margin in a memo and may be simply capitalized and/or given bold or italicized font. Maintain the 12 point type size. Recognize that the format itself is also flexible; however, all the critical elements or information need to be included. The Results and Discussion and Conclusions sections are sometimes combined. The essential supporting documentation is included as Attachments or in Appendices.

In technical memos, the sentences and paragraphs are typically longer than in short memos that simply provide announcements or make requests.

For information about the format of citations, references, equations, figures, tables, and other related matters, please consult the appropriate...

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