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Travel Reimbursement Analysis

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TRAVEL REIMBURSEMENT CONSTITUTION

The following constitution is for the knowledge and guidelines for the Core Council members for Northeast American Diocese for MGOCSM regarding travel reimbursements. The General Treasurer is to follow these guidelines when making reimbursements to only the members of the Core Council and is responsible for all reimbursements. The Core Council consist of the following members: Vice President of the Northeast American Diocese of MGOCSM.General Secretary/Joint Secretary of the Northeast American Diocese of MGOCSM.General Treasurer/ Joint Secretary of the Northeast American Diocese of MGOCSM.

I. Any travel reimbursement made from the Northeast American Diocese account is strictly for Core Council only. Unless …show more content…
Parish visits can be planned or necessary visits, but must be decided and aware by the entire Core Council. Personal visits are not covered.
2. If anybody in Core Council has to travel outside of the state, and/or travel that requires one hour or more to the destination, are only eligible for reimbursement.
a) Parish visits to Canada must be approved by the President of the Northeast American Diocese of MGOCSM.
i. If approved, the mode of transportation to Canada must also be approved by the President of the Northeast American Diocese of MGOCSM.
b) Travel reimbursements within the U.S. is for gas and tolls, bus, or train.
i. Only exception for airfare to travel within the Northeast area is if the airfare will cost less than all the other modes of transportation. It also must be approved by the President and/or Vice President of the Northeast American Diocese of MGOCSM.
c) Everyone is responsible to submit the receipts for the travel to the General Treasurer in order to get reimbursed. The receipts must be kept on file as a record by the General Treasurer. ii. Leadership Camps.
Core Council is eligible for reimbursement for Leadership Camp travel under these conditions, which varies for each …show more content…
Registration cost for Leadership Camps is not subject to reimbursement.
b) Core Council members, may book the tickets to and from leadership camp based on their location during those times.
i. Tickets should only be booked to and from within the U.S. ii. The only exception is for clergy if they church matters to attend before or after Leadership Camp in Canada. Any other country they would be traveling to and/or from Leadership Camp would have to be approved by Thirumeni to make sure they can be reimbursed.
b) Anyone who is taking business or first class due to unavailability of coach class in all airlines must have it approved by the President of the Northeast American Diocese of MGOCSM before booking the ticket to make sure they would be able to get a refund for the ticket.
i. If anyone booked the ticket prior to the President’s knowledge, they will be personally responsible for their own ticket, and will not be able to submit for a reimbursement unless granted by the President thereafter.

2. Northeast Leadership Camp.
All travel reimbursement for Core Council is eligible for reimbursement for all leadership camps hosted by the Northeast American Diocese under these

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